Job Posting 76285

Education & Engagement Programming Coordinator
TO Live
Vancouver Island & Coastal areas
closed 11 days ago (Fri, 15 Oct)
full time  •  $45,000 - $50,000

TO Live’s Programming department has a full-time opportunity for an enthusiastic, resourceful team-player who thrives in a fast paced, hands-on environment in the role of Education & Engagement Programming Coordinator.


This position supports the Education & Engagement Manager in the creation and implementation of TO Live’s Education & Engagement (E&E) Program. Responsibilities include administration, internal event communications, community outreach, and supporting the facilitation of a broad array of educational and community engagement programs designed to engage all ages with TO Live. This position is mandated to serve community needs, support artists, promote performing arts, and develop audiences.



  • Support the implementation and facilitation of current and new initiatives including but not limited to:
    • Performances, Talks, Classes & Workshops, Exhibits, School Visits, Camps
    • Arts & Wellness programs for families and older adults
    • Neighbourhood and Community initiatives
    • Events, rehearsals, and workshops undertaken by partnership organizations.
  • Administrative responsibilities:
    • Support effective communication as the administration liaison between TO Live departments and externally between partners and artists for E&E programming.
    • As assigned, create and execute contracts and letters of agreement.
    • Maintain documentation and filing systems.
    • Input and maintain accurate records in EBMS (TO Live’s event booking system).
    • As required, liaise with the producing department on event budgets.
    • Ensure timely and accurate updates to all E&E tracking documents, notifying manager of any material variations as needed.
  • As assigned, support marketing including but not limited to website edits, copywriting, facilitating event registration platforms, and targeted community outreach.
  • As assigned, research opportunities for E&E for review by the Education & Engagement Manager.
  • As assigned, attend webinars, training, and networking events relating to arts education, Inclusion Diversity Equity Accessibility (IDEA), and other applicable fields.
  • Perform other coordination and administrative duties and projects as assigned by the Education & Engagement Manager or designate.




  • Minimum experience two years in related position(s)
  • Minimum education requirement of post-secondary degree in arts administration, education, or relevant discipline, or equivalent experience
  • Strong interpersonal and communication skills, customer service experience is an asset
  • Excellent written (editing & proofreading) skills
  • Attention to detail
  • Excellent event planning, coordinating, organizing, and scheduling skills
  • Ability to handle multiple tasks and meet strict deadlines
  • Proven ability to build and cultivate community and/or school relationships
  • Knowledge of Microsoft Office Suite
  • Vulnerable Sector Clearance (will be submitted by TO LIVE upon hiring)


  • Knowledge of facility practices and unionized venues
  • Experience with Photoshop, Indesign, Canva, or similar design software
  • First aid and CPR training
  • Adhere to the TO Live Health & Safety policies and protocols including Covid vaccine and guidelines.


  • Flexibility in hours and schedules and include work on nights and weekends as required
  • Lack of natural light in workplace
  • Travel between TO LIVE venues as required
  • Adhere to the TO Live Health & Safety policies and protocols including Covid vaccine and guidelines.



TO Live is one of Canada’s largest multi-arts organizations, operating three iconic venues: Meridian Hall, the St. Lawrence Centre for the Arts and Meridian Arts Centre. In addition, TO Live presents a full range of performing arts, theatrical and concert events at these venues in both downtown and uptown Toronto. With these two hubs of creativity and content creation, TO Live has a unique place and perspective to activate creative spaces by inspiring local and international artists, connect audiences and to be the nexus for new ideas, elevate artistic potential, and be the catalyst for creative expression that is reflective of Toronto’s diversity.




Interested applicants should apply through our TO Live careers website at:


No phone calls please. TO Live thanks all applicants in advance. Only those candidates selected for an interview will be contacted.


TO Live is dedicated to building an equitable and inclusive workplace that reflects the diversity of the public and the communities that we work and live in. TO Live encourages applications from Indigenous peoples, racialized persons/persons of colour, persons with disabilities, women, LGBTQ2S persons, and others who may contribute to fostering innovative ideas and solutions.


We are committed to inclusive, barrier-free recruitment and selection processes and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodation at any stage of the hiring process. 


Date Posted: October 01, 2021

Application Deadline: October 15, 2021

Start Date: As soon as possible

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