Job Posting 76336

Cabinet Committee Coordinator
Métis Nation British Columbia
Vancouver & Lower Mainland
13401 108 Ave, Surrey, BC V3T 5T4
closed 5 days ago (Tue, 19 Oct)
full time

CABINET COMMITTEE COORDINATOR

PERMANENT FULL-TIME POSITION (37.5 hours per week)
LOCATION: Provincial Office – Station Tower  (13401 – 108th Avenue, Surrey)
CLOSES: October 19, 2021 at 4:30 PM PST


ABOUT MÉTIS NATION BRITISH COLUMBIA

Métis Nation British Columbia (MNBC) develops and enhances opportunities for our Métis communities by implementing culturally relevant social and economic programs and services. Through teamwork, respect, dedication, accountability, integrity, and professionalism, MNBC strives to build a proud, self-governing, sustainable Nation in recognition of inherent rights for our Métis citizens, assisting in the delivery of services based on policy, process, and specified regulations.

ABOUT THE OPPORTUNITY

We are seeking a highly motivated, team-orientated individual to join our Office of the CEO and Cabinet team as a Cabinet Committee Coordinator.

Reporting to the Executive Assistant to the President and Deputy Minister/CEO, the primary objective of the role is to provide administrative and clerical support to the various MNBC Cabinet committees.

 

 

KEY DUTIES AND RESPONSIBILITIES

  • Provide administrative assistance to MNBC Cabinet committees, including writing and editing correspondence.
  • Maintain accurate list of all committee members and report any vacancies to the MNBC Cabinet.
  • Attend all committee meetings and assist with the preparation of meeting minutes and notes when needed.
  • Liaise with committee members on behalf of the committee chair and Cabinet Secretariat.
  • Ensure committee meeting agendas, minutes, and attachments are saved to appropriate folders.
  • Record all action items and follow up with corresponding Cabinet Ministers, Deputy Minister/CEO, and Senior Directors to ensure completion.
  • Answer incoming phone calls and accurately take and relay messages.
  • Work closely with the Cabinet Secretariat to ensure all pertinent information is communicated with the Cabinet Ministers.
  • Work with MNBC Communities to advise of any pertinent information that needs to be shared through social media channels.
  • Organize meetings, including scheduling, sending reminders, preparing meeting agendas, and organizing catering, as needed.
  • Support MNGA and AGM planning, as required

THE IDEAL CANDIDATE

  • Knowledge and/or awareness of the historical and contemporary contributions made by Métis people in B.C.
  • Degree or diploma in a related field
  • Minimum of four (4) years of experience in an administrative role
  • Combination of relevant experience, education, and training will be considered.
  • Experience operating standard office equipment
  • Ability to maintain a high degree of confidentiality and act with appropriate discretion, in a calm and professional manner.
  • Demonstrated ability to communicate at a high level both verbally and in writing
  • Demonstrated ability to problem solve and make decisions.
  • Proven ability to utilize strong interpersonal skills to deal with others effectively.
  • Proven ability to prioritize tasks, meet deadlines, and work with minimal supervision
  • Proven ability to utilize, adapt and embrace new technologies, including Office 365, virtual meeting platforms, document-sharing platforms, and other database/software required by the role


OTHER COMMENTS

  • Other duties may be assigned as needed to help ensure the efficient operation of MNBC
  • There will be a need to attend meetings and events which may require work and travel outside of the normal business hours.
  • Ability to provide a satisfactory Criminal Record Check
  • Valid BC Class 5 Driver’s license and access to reliable personal vehicle for work purposes
    •  

The above requirements are what MNBC is seeking in the ideal incumbent at the time of posting and are subject to change based on needs.

Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants who self-identify as Aboriginal (First Nation, Métis or Inuit). All qualified candidates are encouraged to apply.

 

MNBC is committed to promoting the health, safety, and well-being of all staff during the COVID-19 pandemic. The safety of our employees and Chartered Communities is paramount, and vaccination against COVID-19 is a key public measure to reduce the spread and severity of the virus and its variants. As such, we have recently announced all employees, vendors, and visitors are required to be vaccinated against COVID-19 in order to come to MNBC offices. Effective November 15, 2021: full vaccination against COVID-19 is required to be eligible for employment at MNBC. All individuals must provide Proof of Vaccination, to be verified by Human Resources, as a mandatory condition of their employment.

 

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