Job Posting 76375

Request for Proposal: Curated Pathways to Innovation and Content Creation
YWCA Hamilton
Hamilton area
closed 2 days ago (Fri, 22 Oct)
rfp (request for proposal)

Request for Proposals: Curated Pathways to

Innovation and Content Creation

You are invited to submit your response to our Request for Proposals (sometimes referred to as “RFP”) to provide services to create online training modules for YWCA Hamilton and other partner YWCA agencies.

BACKGROUND AND PROJECT DESCRIPTION

About the YWCA-Hamilton

YWCA Hamilton strengthens women’s and girls’ voices, broadens their choices, builds dynamic leadership and provides essential and meaningful services that promote safe, inclusive, and equitable communities. We are guided by a vision where women and girls have the rights, resources and opportunities to shape their own lives. YWCA Hamilton provides women and non-binary people the opportunity to reskill or upskill in the advanced manufacturing and specialized technology fields through certification training and additional supports related to job development and navigating traditionally male-dominated workplaces.

About Curated Pathways

“Curated Pathways to Innovation” (CPI) is a digital curated learning platform developed by the Silicon Valley YWCA in collaboration with Hewlett Packard Enterprise, Microsoft and Notre Dame University. This program will bring this Artificial Intelligence / Machine Learning (AI/ML) based tool to Canada and would be a powerful accelerant for placing women in STEM and other non-traditional positions. A Canadian implementation of the CPI program would facilitate the following outcomes:

  • Digital skilling for women who are underemployed or are employment program participants
  • Identify specific employment programs for non-traditional fields powered by the personalized learning app

YWCA Hamilton will be coordinating the CPI program and its development in Canada.

YWCA Hamilton will develop pathways through CPI develop digital training opportunities for women supporting better employment in the skilled trades, specialized technology and advanced manufacturing fields.

A. KEY PROJECT PRIORITIES

  • Create engaging, user-friendly, Canadian online training for women and non-binary people to help with re-skilling for careers in skilled trades and technology fields within the next six months.
  • Work with the YWCA Hamilton to digitize existing training content within the next 15 months.
  • Develop a content plan for expanding Canadian content for digital training for and by women.

B. SCOPE OF WORK

  • Working collaboratively with the YWCA Hamilton, create training modules on STEM concepts such as math, statistics, data science, cyber security, machine learning, computer programming, aimed towards an audience of adult learners who are primarily women.
    • Consult with YWCA Hamilton staff and relevant subject matter experts to determine the curriculum needs.
    • Training should be relevant to our audience of diverse women and non-binary people, and ideally be primarily created by women for women.
    • Each module should be accompanied with a draft of 3-4 quiz questions that can be used in the Curated Pathways platform.
    • The total amount of content would be approximately 160 – 180 minutes.
    • Include description of firm’s approach to collaboration, and the model for review/revision of content.
  • Digitize current YWCA training content: Working with YWCA Content Curator and User Experience Facilitator to identify existing YWCA Hamilton content to digitize for use via CPI.
  • Complete rounds of revisions based on YWCA Hamilton feedback and deliver finished content within the specified timeline.
  • Develop a content plan for future expansion of Canadian digital training content by and for women. This will be developed in collaboration with YWCA Hamilton staff.

C. PROPOSAL SUBMISSION REQUIRMENTS

  • All proposals should include the following details related to Background and Experience, Project Work Plan, and Fee Schedule. Additionally, Proponents will need to complete and sign the Proposal Checklist. The details of the proposal are as follows:

1. Background and Experience:

    • Corporate Biography – including number of years in business, type of organization (i.e. Sole Proprietor, Partnership, Corporation, Not-for-Profit etc.), head office.
    • Project Team – Please identify the names and titles of the project team, such as Project Lead, Project Manager, and other staff (e.g. Learning consultant, technical/web staff). Please include CVs for each person, as well as a Project team organizational chart.
    • Similar Projects - Please provide a summary of at least 3 “similar projects” that have been completed in the last 5 years.
    • . References – Please provide three (3) client references of projects executed within the past five (5) years for similar projects.

2. Project Work Plan:

  • Please provide a proposed work plan that outlines how the elements of the Scope of Work will be achieved. The work plan should be structured as follows:
    • Project Understanding
    • Work Plan – includes project tasks
    • Proposed Schedule – this should be set out by project tasks that are outlined in the work plan

3. Fee and Schedule:

  • Please provide a fee schedule that aligns with the work plan tasks and proposed schedule. Please include any valued added items, as well as any exclusions in the fee schedule.
  • All proposals must provide a detailed pricing breakdown for the proposed services, showing the total cost for the performance of all services, expenses, materials and deliverables including optional components, to be used for completion of the work.

D. ANTICIPATED TIMELINES

  • Document issued: Wednesday, October 6, 2021
  • Deadline for questions/clarification: Friday, October 15, 2021– 5pm EST
  • Document closing: Friday, October 22, 2021 – 2:00 pm EST
  • Interviews, as required: October 25-26, 2021
  • Recommendation/ Award: October 29, 2021
  • Contract Start: Upon Award
  • Substantial Completion: January 31, 2023

E. PROJECT PRICING

  • All proposals must provide a detailed pricing breakdown for the proposed services, showing the total cost for the performance of all services, expenses, materials and deliverables including optional components, to be used for completion of the work.

F. SELECTION CRITERIA

  • It is our intention to evaluate submissions in accordance with the selection criteria outlined below.
    • Ability to meet the proposed work plan requirements and timelines, work collaboratively with the YWCA Hamilton, and ability to work from a feminist, anti- racist/anti-oppressive perspective: 60%
    • Price Quote: 40%
    • Total: 100%

G. TERMS AND CONDITIONS OF THE SUBMISSION PROCESS

Instructions to Bidders

  • Proposals must be received via email by Friday, October 22, 2021 – 2:00 pm EST. It is the Bidder’s responsibility ensure that delivery of its proposal has occurred.
  • Proposals must be clearly marked RFP #ORS-2021-01 for Creating Online Training Content for YWCA Hamilton, and contact information, including address, telephone, email and website (if applicable) should be included.

Address Submissions To:

Shannon Cummings, Senior Manager, Centre of Innovation, YWCA Hamilton and send to .

Proposals received after the above closing time and date will not be considered. Proposals must be submitted by e-mail and will not be accepted via fax or in-person.

  • Any questions should be directed to Shannon Cummings, Senior Manager, Centre of Innovation by Friday, October 15, 2021– 5pm EST via email at .
  • Bidders should structure their Submissions in accordance with the instructions in the Submission Request.
  • All Submissions shall be in English only.
  • YWCA Hamilton and its advisers make no representation, warranty or guarantee as to the accuracy of the information contained in the Submission Request or issued by way of addenda. Any quantities shown or data contained in the Submission Request or provided by way of addenda are estimates only and are for the sole purpose of indicating to Proponents the general size of the work.
  • It is the Bidder’s sole responsibility to avail itself of all necessary information to prepare a Submission in response to the Submission Request.
    • Each Bidder shall bear all costs associated with or incurred in the preparation and presentation of its Submission.
    • Proposals submitted will be valid for six months from the date received.

No Guarantee of Work

  • YWCA intends to award a contract to the Bidder(s) whose proposal offers the best value to the organization. However, YWCA Hamilton is under no obligation to award any contract in whole or in part, and reserves the right to cancel this Request for Proposal process at any time before or after closing, without providing reasons for such cancellation.
  • Bidders accept and agree that the relationship between any selected Bidder and YWCA shall be one of Owner and Independent Contractor, and that no employer-employee relationship shall exist between the parties.

Communication after Issuance of Submission Request 

  • Proponents shall promptly examine all of the documents comprising the Submission Request, and shall report any errors, omissions or ambiguities. Proponents may direct questions to or seek additional information from the YWCA Hamilton Contact, which questions or request for information must be in writing, by email, on or before the Proponent’s Deadline for Written Questions. All questions submitted by Proponents shall be deemed to be received once the email has entered into the YWCA Hamilton Contact’s email inbox. No such communications are to be directed to anyone other than the YWCA Hamilton Contact. YWCA Hamilton is under no obligation to provide additional information. No oral explanation or interpretation will be provided.
  • It is the responsibility of the Proponent to seek clarification from the YWCA Hamilton Contact on any matter it considers to be YWCA Hamilton shall not be responsible for any misunderstanding on the part of the Proponent concerning the Submission Request or its process.
  • YWCA Hamilton will not respond to any verbal inquiries. 
  • The Submission Request may be amended only by an addendum in accordance with this section. If YWCA Hamilton, for any reason, determines that it is necessary to provide additional information relating to the Submission Request, such information will be communicated to all Proponents by addenda. Each addendum forms an integral part of the Submission Request.
  • Such addenda may contain important information, including significant changes to the Submission Request.
  • Proponents are responsible for obtaining all addenda issued by YWCA Hamilton.
  • addendum in the introduction to the submission.

  • Proponents should confirm their receipt of all addenda by setting out the number of each addendum in the introduction to the submission.

Award and Execution of Agreement

  • Notice of award by YWCA Hamilton to the Successful Proponent shall be in writing. This provision is solely for the benefit of YWCA Hamilton and may be waived by YWCA Hamilton at its sole discretion. 
  • Selection and award may be subject to the approval of the Board of Directors for YWCA Hamilton and budgetary restrictions.
  • In addition to all of YWCA Hamilton’s other remedies, if a Successful Proponent fails to execute the Contract or satisfy any other applicable conditions within ten (10) days of notice of award, YWCA Hamilton may, in its sole and absolute discretion and without incurring any liability, rescind the selection of that Proponent and proceed with the selection of another Proponent, and to cash or call on the Submission Deposit, if applicable.

 

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