Job Posting 76457

Finance & Administrative Assistant
The Canadian Training Insititute
Toronto Metro area
Eglington & Lawrence
closes in 3 days (Fri, 29 Oct)
full time - term / contract  •  $40,000 - 45,000 per annum, prorated

This is a 10-month contract position.

 

At the Canadian Training Institute, we assist individuals to recognize their strengths, achieve their goals and improve their lives. CTI promotes positive change for vulnerable youth and adults with various challenges. We are dedicated to delivering innovative and evidence-informed services and developing creative partnerships that enhance lives and communities. Our employees are respected in the community for being responsive and client-centred; we value their contributions and offer a competitive salary.

 

JOB BRIEF

 

We are looking for a reliable Finance and Administrative Assistant who will provide pro-active finance and administration functions and play an important role in CTI’s administrative team. The tasks of the office administrator will include bookkeeping and the use of finance systems, as well as general office procedures.  The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The Finance and Administrative Assistant ensures the smooth running of our organization offices including offsite location and contributes in driving sustainable growth.

 

The incumbent will be responsible for executing project-based work and be able to coordinate our organization’s day-to-day finance and administrative operations. Therefore, they will be highly organized, detail-oriented, have strong interpersonal skills, and self-sufficient. The ideal candidate will have extensive experience collaborating with an interdisciplinary team and possess advanced communication skills including written and verbal communication.

 

MAJOR DUTIES

 

The Incumbent for this position will be responsible for the following:

  • General office administration; including answering and making phone calls, arranging courier, filing financial documents, and responding to emails.
  • Help maintain and manage various databases such as employee files, client data basis, IT tracking, contact lists, vendor details and etc.
  • Ability to answer basic inquires and provide program/agency information to customers, clients and community partners.
  • Booking and coordinating various meetings including online meetings, conference calls, Go-To-Meetings and associated technologies and online booking systems.
  • Devising service quotes, invoices, contracts, and basic accounts receivable and payable duties, such as outstanding Accounts Receivables.
  • Draft administrative policies, procedures, user guides and memos
  • Must be familiar with Microsoft Office, Excel, Acrobat, Google Drive and be able to utilize various internet search engines.
  • Collaborate with administrative staff, students and volunteers
  • Support in the accurate and timely operations of payroll
  • Assist in visa and petty cash monthly reconciling
  • Support the wage reimbursement process for our placement employers who have partnered with our various employment programs
  • Maintain CTI’s HRIS platform in regards to changes and updates to payroll and benefit administration
  • Address IT requests by contacting the relevant vendors and assist in trouble shootings
  • Manage agendas/travel arrangements/appointments etc. for the upper management
  • Provide additional support as required by the Manager of Operations

 

REQUIREMENTS AND QUALIFICATIONS

  • Post-secondary education in office administration or related area and two years previous experience in a similar position
  • Standard FA and CPR, WHMIS, Conflict Resolution/Crisis Intervention, Anti-Racism/Anti-Oppression Training.
  • Familiarity with office management procedures and basic accounting principles
  • Ability to work with a diverse range of individuals
  • Qualifications in secretarial studies will be an advantage
  • Minimum 2 years of experience working within a non-profit organization
  • Minimum of 3 years of administrative experience
  • Experience in reading the financial statements, monitoring various budgets, and preparing for financial audits is considered an asset
  • Familiarity with funder online reporting platforms such as Grants and Contributions Online System (GCOS) and Purchase of Employment Service (POES) are considered an asset.
  • High school diploma; BSc/BA in office administration or relevant field is preferred

 

The Finance and Administrative Assistant will work collaboratively with team members and will be under the direct supervision of the Manager of Operations.

 

Although the majority of the work will take place between 9 a.m. – 5 p.m. Monday to Friday, some evenings and/or weekend work may be required.  Salary Range: $40,000 to $45,000 based on experience.  A valid Ontario driver’s license with access to a reliable vehicle for local travel is preferred. A Vulnerable Sector Screen (VSS) will be required

 

All interested candidates please submit your Cover Letter and Résumé to: by Friday, Sept 3rd at 5:00 PM. 

 

CTI Canadian Training Institute

 

The Canadian Training Institute is strongly committed to the principles of equal opportunity and non-discrimination. We encourage people from frequently underrepresented and marginalized communities to apply. We thank all applicants, however, only those selected for an interview will be contacted. If contacted for an employment opportunity, please advise if you require accommodation.  

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