Job Posting 76460

Administrative Assistant
March of Dimes Canada
Toronto Metro area
Toronto, ON
closed 3 days ago (Fri, 22 Oct)
part time

Would you like to work for a not-for-profit organization that is dedicated to maximizing the independence and community participation of people with disabilities across Canada? Would you like to play a role in advocating for inclusion and equity for all people living with disabilities?

March of Dimes Canada (MODC) is a federally registered national charity that offers a wide variety of programs and services to Canadians living with disabilities. Since 1951, starting with the polio epidemic, March of Dimes Canada has been on the forefront of the disability movement. We are focused on a bold vision of enhancing services, financing the vision, building partnerships and creating an appropriate and sustainable infrastructure.  Through our Culture Code we live the values of: We Are One TeamWe Are Accountable to Ourselves and Each Other, and We Adapt and Grow Together.

Profile:

Reporting to the Director of Operations - Community Support Services (CSS), the Administrative Assistant – Community Support Services (part time) will be responsible in providing administrative support to the senior management team and CSS programs.

Responsibilities:

  • Provide administrative support to the senior management team while indirectly supporting the CSS programs and management teams  
  • Assist with the preparation, submission and filing of confidential documents and internal recording systems for employee vacation and sick time records 
  • Enter data, and prepare payroll and finance reports for program managers 
  • Prepare invoices and purchase orders 
  • Update and maintain program manuals and other organizational manuals as appropriate  
  • Organize and prepare for meetings/presentations/training, including attending and taking/preparing minutes as required 
  • Maintain and assist with continuous improvement of data collection systems to support the programs 
  • Coordination of training and travel arrangements 
  • Assist in preparation of documents and reports for internal purposes and funders 
  • Perform general office administrative duties such as inventory maintenance for office supplies and assist with routine maintenance functions for office equipment.
  • Assist in coordination and communications between departments 

Education and Experience Required:

  • Minimum Grade 12. Business / Accounting College Diploma preferred 
  • Minimum 3 years related administrative experience 

Knowledge/Skills Required:

  • Minimum Grade 12. Business / Accounting College Diploma preferred  
  • Minimum 3 years related administrative experience 
  • Advanced experience in Microsoft Office; Word, Excel, and PowerPoint 
  • Familiarity with Quality Management Systems including ISO would be an asset 
  • Experience/aptitude for designing forms in a creative and technically sound manner 
  • Ability to function in an organized manner 
  • Ability to take initiative and problem solve 
  • Ability to take verbal and written direction and follow through to complete assigned tasks 
  • Flexibility to changing demands of the job 
  • Strong interpersonal and communication skills 
  • Good command of grammar and accuracy with figures (attention to detail) 

If you are interested in transforming the quality of life for people with disabilities, please submit your resume and the MODC Internal Application Form, in confidence to: Aimen Raheel at  by October 22nd, 2021.   

Please note the following: 

  • Work will initially be performed remotely from a home office.

 

March of Dimes Canada is committed to a workforce that is reflective of the diverse populations that we serve. We welcome applications from qualified individuals from all backgrounds. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), and accessibility standards across Canada, March of Dimes Canada will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require any accommodations, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable and accessible.

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