Job Posting 76486

Payroll Supervisor
Vancouver & Lower Mainland
Vancouver, BC
closes in 7 days (Mon, 1 Nov)
full time  •  Negotiable based on experience

Division: Finance

Program: Payroll

Number of Positions: 1

About the Position:

The Payroll Supervisor is responsible for compiling payroll and benefit (“payroll”) information; managing the payroll preparation; processing payroll information; completing and submitting payroll reports; maintaining payroll records. The Payroll Supervisor is also responsible for overseeing and coordinating the activities of the payroll staff.

Reports to: Finance Manager

Key Duties & Responsibilities:

Payroll & Financial Reports

  • Prepares monthly, quarterly and year-end payroll statements and reports
  • Balances the payroll accounts by resolving payroll discrepancies
  • Operates computerized payroll systems; processes and balances payrolls in accordance to schedules
  • Processes payroll/benefit information for employees in accordance with appropriate scales, regulations, and authorized deductions
  • Determines benefit eligibility for employees
  • Calculates and maintains records for all salary placements and increments; calculates, prepares, reconciles payroll for payroll remittances; reconciles payroll deductions to general ledger accounts
  • Prepares or assists in preparation of monthly and annual reports from payroll data for unions, pensions and various government departments
  • Assist the Finance team to reconcile all payroll accounts including remittance accounts and the payroll register as required
  • Review and reconcile annual payroll accounts in preparation for the annual audit
  • Liaise with auditors as required
  • Assist and perform back up duties for other finance staff including general ledger entries, prepare monthly reports to program managers, assisting them in tracking expenses and analyzing
  • Prepare ad-hoc and analytical reports and summaries as required

Service Delivery (customer service focus)

  • Answers payroll/benefit related inquiries from employees, supervisors and outside agencies
  • Maintains and updates employee benefits information online for Benefit Carriers
  • Maintains employee confidence and protects payroll operations by keeping information confidential

Compliance & Risk Management

  • Ensure compliance with federal and provincial regulations and guidelines
  • Maintains payroll operations by following policies and procedures; reporting needed changes
  • Maintains payroll guidelines by writing and updating policies and procedures
  • Ensures accurate calculation of wages, tax withholding, and company deductions
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

Leadership & Performance Management

  • Accomplishes payroll objectives by hiring, training, developing and supervising payroll staff
  • Conducts regular and on-going evaluations of staff performance, and submit HR documentation in a timely manner
  • Oversees and co-ordinate the activities of the payroll staff

Qualifications & Experience:

  • Bachelor’s degree in Accounting or Finance
  • Payroll Compliance Practitioner (PCP) certification through Canadian Payroll Association required
  • Certified Payroll Manager (CPM) certification is an asset
  • Minimum of 5 years’ payroll and benefits administration
  • Experience in non-profit sector; unionized payroll experience required;
  • Solid understanding of Comvida and Payworks

Job Skills & Abilities:

  • Excellent communication skills (verbal and written), with demonstrated ability to communicate effectively with colleagues, clients, and stakeholders
  • Strong customer service skills for developing and maintain effective working relationships with all internal and external stakeholders
  • Advanced level in Excel and Word, and intermediate level in PowerPoint and other MS office programs
  • Ability to lead and develop a team, plan, organize, and manage workloads
  • Ability to work collaboratively and across disciplines for a common goal
  • Proven ability to aggregate and analyze information and data for effective problem solving, and utilizes sound judgement
  • Strong time management skills and ability to handle multiple demands and competing priorities
  • Detail oriented, thorough and strong organizational skills
  • Protects employees’ personal information, payroll records, and payroll processes & systems
  • Holds and handles sensitive information confidential

Other Requirements:

  • Clear criminal record check required

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