Job Posting 76588

Administrative Assistant, Self Employment for Newcomers
YMCA of Greater Vancouver
Vancouver & Lower Mainland
Robert Lee YMCA (955 Burrard Street, Vancouver)
closes in 2 days (Tue, 26 Oct)
part time - term / contract  •  Under review

 

Date Posted:        October 13, 2021

 

Position Title:       Administrative Assistant, Self-Employment for Newcomers

 

Location:               Robert Lee YMCA (955 Burrard Street, Vancouver)     

Occasional work from North Shore Multicultural Society (123 East 15th Street, North Vancouver)

 

Terms:                   Temporary, Part-TIme   

Hours:                    10 hours per week, with possibility for an increase in hours based on funding

 

Start Date:            As soon as possible

End Date:              March 31, 2022, with possibility for extension based on funding

 

Rate:                      Under Review

Reports To:           Manager, Adult Learning & Immigrant Services

 

Situation:

The YMCA of Greater Vancouver is a charity dedicated to strengthening the foundations of community, by nurturing the potential of children, teens & young adults, promoting healthy lifestyles, fostering a sense of social responsibility and delivering lasting personal & social change. We are building a community in which a generation of children and families reach their full potential. Our values guide our decision-making and behaviour—we do the right thing, put people first, keep our promises and lead by example.

 

For over 130 years, we have been part of the community, a place where people of every age and background find the support they need to grow in spirit, mind and body. One of the Lower Mainland’s leading charities, the YMCA of Greater Vancouver provides services in health & fitness, child care, camping, employment & community services to over 120,000 participants annually.

 

Nature and Scope:

The Self Employment for Newcomers program will help new immigrants & eligible refugees learn about work in Canada & steps to start a small business. Participants will learn the components of doing business in Canada. Through a combination of classroom and one to one support, the 8 week program will include topics that are relevant not only to self employment but also to Canadian workplace practices. Participants will receive one to one support to complete a business plan & launch their business.

 

Working with the full-time Administrative Assistant, this position will support the contractual reporting and participant tracking related to program administration for the YMCA Connections Immigrant Services program. The work environment is fast-paced and busy with a high volume of program participants. The incumbent will work directly within a team of three full time staff.

 

Major Responsibilities:       

  • Provides administrative support for the following processes: reporting and tracking of participant attendance and intakes.
  • Maintains and updates computerized files, inventories and database systems.
  • Administratively supports program staff in meeting the obligations of the funder including monthly reporting to online database of funder.
  • Models appropriate behaviours to staff in line with our Mission, Vision and Values; Establishes rapport and maintains effective relationship-building behaviours with staff and members. Represents the YMCA and the Association in a professional manner in internal and external forums
  • Occasional work may be required in evening or on weekend for special events
  • Additional administrative projects and duties as assigned

 

Qualifications:

  • A minimum of 2 years administrative experience
  • Completion of a Community College Diploma in Business Administration or related field preferred
  • Very strong proficiency in Microsoft Office/Excel/Internet
  • Excellent verbal and written communication skills
  • Efficient and process oriented.
  • Resourceful, enthusiastic, and possesses good judgment and listening skills.
  • Ability to multitask
  • Detail oriented, ability to adhere to and maintain administrative procedures
  • Ability to work within a team and independently
  • Well-developed interpersonal, and relationship building skills; ability to establish rapport and excellent communication with members including participants, families, youth, children, staff and volunteers; Excellent written communication skills
  • Experience and sensitivity in dealing with members of different cultural and racial backgrounds, including visible and invisible dimensions of diversity
  • Fluency in one of the main newcomer languages other than English is an asset.
  • Emergency First Aid/CPR-C Certificate required, can be obtained within 30 days of start date
  • Successful candidates will be required to provide a current and satisfactory Criminal Reference Check/Vulnerable Sector Search issued no later than six (6) months preceding your start date
  • The YMCA has implemented a mandatory COVID-19 vaccination policy requiring all staff and volunteers to be vaccinated as per the timelines set out by the province - one dose by September 13 and second dose by October 24.  

 

Competencies:

In addition to bringing a commitment to YMCA vision and values, the candidate should possess the following competencies:

Leading Self

  • Evolve in Professional Capability – Commit to being better
  • Achieve Excellence and Authenticity – Show up with the best version of you

Leading Others

  • Develop the Potential in Others – Help people grow and lead
  • Create a Culture of Connection – Build bridges between people and partners

Leading Mission

  • Think and Act Strategically – Make good decisions and act on them
  • Make an Intentional Impact – Advance the strength and cause of the Y

 

 

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