Job Posting 76963

Executive Assistant Member Services
BC Association of Clinical Counsellors
Vancouver Island & Coastal areas
Victoria
closes in 25 days (Fri, 31 Dec)
full time  •  $52,000 to $58,000 per year

Reporting to the Director, Member Services, the Executive Assistant – Member Services works as part of
a four-person Member Services team. This integral team member is responsible for a variety of
portfolio duties.


Duties and Responsibilities:


Executive Support (60%)
• Recruit and maintain relationships with BCACC Volunteers
• Assist BCACC members with ongoing questions
• Assist with development and implementation of a robust member benefit program (including
research gathering)
• Respond to members’ and general public’s questions and concerns in an effective and timely
manner
• Assist the Director, Member Services with administrative duties as required
• Writing, research, and preparation of program materials
• Develop and create BCACC membership surveys (as required)


Events (30%)


• Support development and implement annual conferences
• Prepare and manage contracts to support professional development opportunities for members
• Create and maintain venue options
• Assist with event budget preparation
• Set up and maintain registration of BCACC events
• Respond to attendee questions and emails


Program Assistance (10%)


• Collate and prepare member program applications for volunteer committee decisions
• Assist with and respond to member questions about program applications
• Communicate decisions on program applications to applicants


JOB TITLE Executive Assistant – Member Services
REPORTS TO Director, Member Services
DAYS AND HOURS OF WORK Monday – Friday, 9 am – 4:30 pm (35 hrs per week)
Occasional evening and weekend work. Ability to travel


Qualifications and Assets:
• Bachelor’s degree preferred
• 2 – 5 years’ experience working in a professional environment
• Critical thinking skills and the desire to develop and grow their position within the organization
• Ability to work independently and collaboratively
• Experience assisting with program coordination
• Familiarity with contract development an asset
• Event budgeting experience
• Recruitment, training, and working with volunteers
• Strong communication and excellent writing and speaking skills
• Experienced-level use of Microsoft teams, MS Office, CRM database software (testing may be
required)
• Desktop publishing or knowledge of Adobe InDesign and Photoshop an asset
• Ability to travel within the province and work the occasional weekend/evening for special events


Working Conditions:


• The position is full time or 35 hours/week.
• The position demands the ability to manage time effectively.
• The position will be housed in the head office of the BCACC in Victoria
• Policies, compensation, and benefits will be as per the human resource standards set
by the Association.


Physical Requirements:


• There are no extraordinary physical requirements for this position.


Direct Reports:

 

This position has no direct reports


Salary and Benefits: $52k – 58k annually depending on experience. Excellent benefits plan, RRSP
matching, a wellness fund, and professional development fund. Vacation will start at 3 weeks.

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