Summary of Responsibilities
The Assistant Registrar is responsible for database entry, maintenance, and report generation for Clubs and Camp Potlatch. The Assistant Registrar ensures that entries and reports meet consistency, confidentiality, and quality control standards.
- Assists Club staff with the entry of membership and day camp registrations into the Camp Brain database.
- Acts as support for Club staff and Club families in using the online registration system.
- Runs regular reports on day camp registration status and membership registration and payments.
- Assists with the monitoring of day camp registrations, including updating session capacities, payment schedules, and pending payments.
- Runs weekly reports on missing memberships, permission forms, and day camp registration information.
- Reconciles Club memberships with day camp registrations.
- Reconciles quarterly statistical reporting with Camp Brain database.
- Assists the Registrar with entries and reports for Camp Potlatch.
- Other related duties as required or assigned.
- Clean Criminal Record Check (Vulnerable Sector).
- Diploma in office administration or related certification with training courses and one year of experience; or related experience in an administrative support position.
- Demonstrated ability to use a variety of computer software to generate and exchange information, including Microsoft Office.
- Demonstrated experience with database management and report generation.
- Demonstrated ability to problem solve and find resolutions.
- Excellent oral, written, and interpersonal communication skills.
- Proven time management skills.
- Ability to work independently as well as effectively with staff across various sites.
This is a part time (hours vary from15 to 25 per week and may be full time (37.5 per week) during summer Camp season), temporary position ending March 24, 2023.
Position will remain open until filled.
Thank you in advance to all persons who apply for this position. Please note that only those selected for interview will be contacted.
BGC recognizes the value and importance of building and sustaining a culturally diverse environment and commits to intentional efforts to reflect that (along with our values) in all that we do. BGC has always been committed to diversity, and we believe that articulating our commitment to it in this way will support the ongoing evolution of this in our work going forward.
For employees, participants, volunteers, donors, and the community, we demonstrate that commitment through:
- Recruitment, employment, development, and promotion practices that are barrier free
- Encouraging representatives of diverse identities (race, national or ethnic origin, language, spiritual beliefs, age, gender, sexual identity, marital status, family structure, political beliefs, mental or physical ability, or socioeconomic status) to apply for available positions, participate in programs, and/or engage with BGC
- Making decisions based solely on an individual’s qualifications, merit, performance, and organizational needs