Job Posting 77243

Administrative Assistant
JVS Toronto
Toronto Metro area
Jane & Finch
closes in 60 days (Fri, 28 Jan 2022)
full time - term / contract

Administrative Assistant, Job ID #4023

Employment Source

Full-time / 1-year contract with possibility of renewal / Starting ASAP / Jane-Finch


JVS Toronto is a registered charity in the social services sector. The JVS Jane-Finch Employment Source office, provides employment services to unemployed individuals of all ages, including youth, financial backgrounds and skills to help them gain employment within their field or a related field. To achieve this goal, a range of services is provided at one location including information and referral services, one-on-one employment counselling, employment workshops, and job development/ placement services.


Our employees benefit from competitive salaries, a friendly work environment and opportunities for continuous learning. JVS Toronto also offers a generous vacation package, group benefits and pension plans in addition to paid sick time, family care and wellness days, monthly wellness initiatives, access to an employee assistance program (EAP) and a variety of corporate discounts.


Learn about the work we do:




The person in the role will be responsible for supporting all programs at the Jane-Finch office, including the Youth Services programs.


We’re looking for someone who will:

  • Provide clerical support, including data entry, editing and formatting reports, preparing and completing agency and government forms, word processing of correspondence and other materials, filing, faxing, and photocopying
  • Provide reception duties and customer service to all clients, employers and visitors; enforce operational guidelines and assist clients with form completion and technical/troubleshooting issues as needed
  • Assist clients using the Resource and Information area (R&I) with technical and troubleshooting issues and resume formatting
  • Set up, maintain, and file client/employer records in agency-used systems; prepare rosters of clients as needed
  • Assist with organizing appointments, orientations, and workshops; contact employers, clients and referring agencies regarding session start dates, interviews, appointments,
  • Provide administrative support in processing claims for the training incentive component
  • Maintain office supplies and equipment
  • Assist location staff with all administrative and other related duties


Flexible hours / evenings / weekends may be required for this position.


Minimum Qualifications & Experience:

  • High school diploma
  • 1-2 years of office administration and customer service experience
  • Strong organization skills; detail oriented
  • Effective time management and problem solving skills
  • Effective verbal and written communication skills
  • Computer literate; the ability to learn software and databases used by the agency (i.e. SalesForce)


Our ideal candidate will also have:

  • Employment Ontario knowledge and exposure
  • Demonstrated financial literacy skills



Qualified applicants are invited to submit their resume & covering letter here.

JVS is an Equal Opportunity Employer. If you require accommodation in order to submit your application, please contact JVS directly.

Our agency embraces diversity and encourages all qualified candidates to apply.

We thank all applicants for their interest in our agency, however only those selected for an interview will be contacted.


Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

Thanks for looking on and good luck with your job search!