Job Posting 77245

Administrative Assistant
JVS Toronto
Toronto Metro area
closes in 61 days (Fri, 28 Jan 2022)
full time - term / contract

Administrative Assistant, Job ID #4022

Employment Services

Full time / 1-year contract with possibility of renewal / Starting ASAP / Finch & Keele

 

JVS Toronto is a registered charity in the social services sector. Our mission is to enable people to maximize their potential at work and school. The JVS Employment Source office, funded by MTCU, provides employment services to unemployed individuals of all ages, financial backgrounds and skills to help them gain employment within their field or a related field.  To achieve this goal, a range of services is provided at one location including information and referral services, one-on-one employment counselling, employment workshops, and job development/ placement services.

 

Our employees benefit from competitive salaries, a friendly work environment and opportunities for continuous learning. JVS Toronto also offers a generous vacation package, group benefits and pension plans in addition to paid sick time, family care and wellness days, monthly wellness initiatives, access to an employee assistance program (EAP) and a variety of corporate discounts.

 

Learn about the work we do: www.jvstoronto.org

 

 

We’re looking for someone who will:

  • Be responsible for processing claims for the training incentive and employment supports.
  • Maintain up-to-date financial documentation as well as client and employer files.
  • Be responsible for preparation of visa and petty cash monthly reconciliation
  • Enter data into excel spreadsheet, monitor data and provide to managers as needed. Assist with statistical and program reports
  • Help maintain and manage various client and Set up, maintain and file client records in EOIS CAMS as requested. Prepare rosters of clients as needed
  • Update client information on the JVS client tracking system and program specific database as per program needs and standards
  • Assist with organizing appointments, orientations, and workshops. Contacts employers, clients and referring agencies regarding session start dates, interviews, appointments, etc.
  • Provide front desk/ reception duties and customer service to all clients, employers and visitors
  • Provide clerical support, including editing and formatting reports, preparing and completing agency and government forms, word processing of correspondence, reports and other materials, filing, faxing and photocopying
  • Maintain office supplies and equipment. Assist location staff with all administrative and other related duties
  • Provide support to JVS satellite location in York Region when needed.

 

Flexible hours / evenings / weekends may be required for this position.

 

Minimum Qualifications & Experience:

  • High school diploma
  • 1-2 years of office administration experience
  • Experience in reading and understanding the financial statements, monitoring various calculations, and preparing reports
  • Strong organization skills; detail oriented with ability to multi task
  • Effective time management and problem solving skills
  • Effective verbal and written communication skills
  • Advanced computer skills; the ability to learn systems used by the agency

 

Our ideal candidate will also have:

  • Employment Ontario knowledge and exposure

 

 

Qualified applicants are invited to submit their resume & covering letter here.

JVS is an Equal Opportunity Employer. If you require accommodation in order to submit your application, please contact JVS directly.

Our agency embraces diversity and encourages all qualified candidates to apply.

We thank all applicants for their interest in our agency, however only those selected for an interview will be contacted.

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