Job Posting 77436

Registration Assistant, Registration
College of Physicians and Surgeons of British Columbia
Vancouver & Lower Mainland
669 Howe Street, Vancouver
closes in 28 days (Fri, 31 Dec)
full time - term / contract  •  TBD

POSITION SUMMARY

(12-month contract with the possibility for extension)

Reporting to the educational registration and documentation manager, registration, this position is primarily responsible for the processing of applications for registration and licensure in the postgraduate resident, trainee and fellow classes. The position liaises with the postgraduate dean’s office of the Faculty of Medicine at the University of British Columbia (UBC), educational departments affiliated with UBC, BC health authorities, medical regulatory authorities and educational programs across Canada and worldwide, and external stakeholders such as the Medical Council of Canada’s physiciansapply.ca.

DUTIES AND RESPONSIBILITES

Duties include but are not limited to the following:

  • UBC postgraduate residents
    • act as primary contact person for applicants, registrants, the postgraduate dean’s office at UBC, other third parties and College staff regarding requirements for licensure
    • review lists from UBC, check information and update database where necessary
    • liaise with IT and the communications and public affairs departments to update and test the online form, application of fees and email notifications
    • process received applications and renewals, take payment, issue receipts, process criminal record check and ensure applicants meet the College’s English language proficiency requirements
    • check reports and refer files to registration compliance when required
    • respond to all associated correspondence, emails and phone calls from applicants, registrants and third parties
    • ensure licence confirmation emails are sent and file paperwork
    • send list of newly issued CPSIDs to UBC
  • clinical associates
    • act as primary contact person for registrants, UBC, and BC health authorities regarding requirements for licensure
    • receive and review applications and confirm eligibility of applicants
    • add online fees
    • upon approval, issue licence and file paperwork
  • postgraduate trainees and fellows
    • act as primary contact person for applicants, registrants, the postgraduate dean’s office at UBC, other third parties and College staff regarding requirements for licensure
    • review letter of request and approval of appointment from UBC, determine eligibility, prepare and email approval letter, application package and instructions
    • process received applications and renewals, take payment, issue receipts, process criminal record check and ensure applicants meet the College’s English language proficiency requirements
    • review application and renewal forms and refer files to registration compliance when required
    • respond to all associated correspondence, emails and phone calls from applicants, registrants and third parties
    • ensure licence confirmation emails are sent and file paperwork
  • UBC postgraduate resident electives
    • provide back-up for the processing of applications for UBC visiting postgraduate resident electives
  • issue licences for physicians licensed for independent practice
    • upon receipt of approved file, complete quality assurance checks in iMIS
    • complete class change
    • generate new registrant letter, encrypt, and email a copy to the physician
    • finalize and file paperwork
  • perform other related duties as required

SKILLS AND QUALIFICATIONS

Required skills and qualifications include:

  • high school graduation plus a minimum of one-year post-secondary education with training in administrative/secretarial practices or an equivalent combination of education and experience
  • demonstrated high level of initiative, time management and organizational ability
  • ability to meet deadlines
  • experience drafting minutes and correspondence
  • excellent communication skills, both written and verbal
  • excellent editing and proofreading skills
  • attention to detail and a high level of accuracy
  • working knowledge of Microsoft Office applications including Word, Access, Outlook, and PowerPoint
  • minimum typing speed of 50 words per minute

The College of Physicians and Surgeons of British Columbia has been recognized as one of BC’s top employers since 2011 and one of Canada’s top 100 employers since 2014. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment including a hybrid work-from-home/in-office model, opportunities for personal and professional growth, and a comprehensive benefits package.

All applications for this position must be submitted online at https://www.cpsbc.ca/about/careers/employment-opportunities.

We thank all applicants for their interest; however, only those selected for interview will be contacted.

The College welcomes all applicants and is dedicated to promoting a diverse, equitable and inclusive environment.

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