Job Posting 77658

Reception and Administrative Assistant
Options Community Services Society
Vancouver & Lower Mainland
Surrey
closes in 11 days (Thu, 9 Dec)
full time  •  Competitive

 

Posting:

A21951

 

Reception and Administrative Assistant

Full-Time

(35 hours per week)

 

 

Administration - Newton

 

Options Community Services Society

We are a non-profit registered charity providing social services primarily in Surrey, Delta, White Rock and Langley. We believe in helping people help themselves. We believe in collaborating with individuals, businesses, community groups and government to create focused, effective and responsive resources for the community.

We envision a healthy community as a safe and clean environment where we all have a sense of belonging. It is a place where each of us has the opportunity to work and learn, and to develop and realize goals that are meaningful and fulfilling.

 

 

Located in Newton, this position will provide front-line support for the Society by performing reception and administrative duties in one of our main offices.

 

HIGHLIGHTS OF KEY RESPONSIBILITIES

 

  • Creative in designing and formatting publications, reports, newsletters, manuals, brochures, posters, invitations, documents, business cards, name tags, certificates, calendars and forms.
  • Provides word processing support for correspondence, handouts, proposals and minutes, including proof-reading, editing and photocopying. Creates and updates Power Point presentations and compiles packages for meetings.
  • Operates and maintains office equipment - computer, printer and laminator.
  • Monitors and adjusts the heat and air conditioning for the Newton office.
  • Processes security key cards.
  • Orders and maintains inventory of janitorial supplies.
  • Provides reception staff with telephone relief for daily lunch breaks, and vacation and sick leave.
  • Makes recommendations with regard to the development of the department and participates in department evaluations.
  • Performs other related duties as required.

 

QUALIFICATIONS

Education, Training, and Experience:

  • Administrative Assistant Diploma or the equivalent combination of education and experience with a strong background in computer software and design.
  • Minimum three years experience in a related position.
  • Outstanding computer skills including advanced knowledge and skills with MS Word, Excel, PowerPoint and Publisher
  • Advanced email management and internet usage experience
  • Keyboard proficiency and accuracy.

Knowledge Skills and Abilities:

  • Exceptionally well organized, dependable, and able to set priorities to meet deadlines efficiently and accurately. Must be able to multi-task, take direction and work independently.
  • Demonstrated proficiency in English written and oral communication skills; strong proof-reading and editing skills.
  • Committed to a problem solving approach and skilled in managing time sensitive material. Requires a high degree of flexibility and initiative.
  • Demonstrated discretion with handling and maintaining confidentiality and sensitive information.
  • Have a good knowledge of current trends and changes in software industry.
  • Professional telephone etiquette and a positive attitude.
  • Must be sensitive to and respectful of cultural and lifestyle diversity.
  • Strong commitment to working cooperatively with the Admin team and other agency teams.
  • Demonstrated ability to develop program related reference and resource materials.

 

Successful candidates will be required to provide a current and satisfactory Criminal Reference Check/Vulnerable Sector Search preceding your start date.

 

Applicants with lived experience are strongly encouraged to apply.

 

Applicants may be required to present a proof of Covid-19 vaccination.

 

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