closing today (Sun, 28 Nov) full time - term / contract
Administration – Scheduler
Community Living Hamilton (CLH), a busy and vibrant organization that supports 1,600 adults and children with diverse abilities thrive in the community. We have openings for the role of a Temporary Full-Time Scheduler to work within our Administration team.
ORGANIZATION PROFILE – CLH is the region’s largest service provider for individuals with developmental disabilities such as Down Syndrome and Autism. We are dedicated to helping them achieve their full potential, be included in our community, and, ultimately, build great lives.
This is an exciting time to join Community Living Hamilton. We have redefined our Mission, Vision, and new Values and are in the process of establishing a new strategic plan for the next three to five years. As an accredited organization, we offer widely recognized expertise and serve more than 1,600 people with special needs every year – from children to aging seniors. We offer community participation programs, residential services, respite services, employment supports, and services designed for children.
The role of the Administration – Scheduler, is to pursue CLH’s goal, “Helping Build Great Lives”, by ensuring that programs are adequately staffed with consideration for both predicted and unscheduled vacancies, accurately and timely.
Organize annual calendars and coordinate staffing coverage for vacations and predicted absences
Using established organizational practices, redeploy staff as required in the event of staffing shortages
Answer staff calls to the attendance line and arrange immediate coverage for absent employees
Accurately record coverage attempts in absence replacement call sheets
Update On-Call staff current availability
Maintain records of approved Requests for Time Away from Work, ensuring all coverage requests are documented and approved according to organizational policy
Assist management in responding and resolving scheduling-related staff concerns
In collaboration with HR and management, ensure that scheduling for staff with medical accommodations is accurate
Ensure all scheduling activities comply with the Collective Agreement and Employment Standards Act
Other scheduling related duties as required
Administer staff training events, inviting staff, tracking RSVP’s, confirming attendance, and arranging coverage for trainees as required
Backup to the Coordinator – Administration for all duties including invoicing and data entry in applicable databases and other applications
Provide clerical support to Property Management, with emphasis on fire safety and fire prevention inspections and documentation.
Provides support to Payroll Coordinator as required
2+ years’ experience in a scheduling position within a unionized setting
2+ years’ experience using a time and attendance/scheduling system, with the demonstrated ability to learn and operate varied database and time and attendance systems.
Post-Secondary degree/diploma in Payroll, Accounting, Finance, Bookkeeping or a related field, is an asset
Previous experience in a unionized setting preferred
Experience with ComVida or a comparable HRIS/Payroll/Scheduling system, with the ability to learn new systems
Able to communicate and partner effectively with co-workers in various departments
Sound understanding and effective approach to customer service
Working knowledge of Microsoft Office suite: Outlook, MS Office (Excel, Word, PowerPoint, etc.).
Process-oriented, and able to adhere to policy or refer exceptions to senior management
Exceptional organizational, interpersonal and communication skills, both written and verbal
Experience in the developmental services or related sector strongly preferred
French language fluency, or other language fluency preferred
Proof of full Covid-19 vaccination
Valid Police record check
This Temporary Full Time Position will require you to work evenings and weekends.
If this describes you and you are interested, please submit your expression of interest, including a covering letter and résumé to:
Human Resources Department
Community Living Hamilton
Posting closes November 28, 2021 at midnight
Or until the position is filled.
How to Apply
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Please submit your expression of interest, including a covering letter and résumé to:
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