Job Posting 77710

Scheduler
Community Living Hamilton
Hamilton area
closing today (Sun, 28 Nov)
full time - term / contract

Job Posting

Administration – Scheduler

Community Living Hamilton (CLH), a busy and vibrant organization that supports 1,600 adults and children with diverse abilities thrive in the community. We have openings for the role of a Temporary Full-Time Scheduler to work within our Administration team.

ORGANIZATION PROFILE – CLH is the region’s largest service provider for individuals with developmental disabilities such as Down Syndrome and Autism. We are dedicated to helping them achieve their full potential, be included in our community, and, ultimately, build great lives.

This is an exciting time to join Community Living Hamilton. We have redefined our Mission, Vision, and new Values and are in the process of establishing a new strategic plan for the next three to five years. As an accredited organization, we offer widely recognized expertise and serve more than 1,600 people with special needs every year – from children to aging seniors. We offer community participation programs, residential services, respite services, employment supports, and services designed for children.

Responsibilities

The role of the Administration – Scheduler, is to pursue CLH’s goal, “Helping Build Great Lives”, by ensuring that programs are adequately staffed with consideration for both predicted and unscheduled vacancies, accurately and timely.

Scheduling:

  • Organize annual calendars and coordinate staffing coverage for vacations and predicted absences
  • Using established organizational practices, redeploy staff as required in the event of staffing shortages
  • Answer staff calls to the attendance line and arrange immediate coverage for absent employees
    • Accurately record coverage attempts in absence replacement call sheets
  • Update On-Call staff current availability
  • Maintain records of approved Requests for Time Away from Work, ensuring all coverage requests are documented and approved according to organizational policy
  • Assist management in responding and resolving scheduling-related staff concerns
  • In collaboration with HR and management, ensure that scheduling for staff with medical accommodations is accurate
  • Ensure all scheduling activities comply with the Collective Agreement and Employment Standards Act
  • Other scheduling related duties as required

 Administration:

  • Administer staff training events, inviting staff, tracking RSVP’s, confirming attendance, and arranging coverage for trainees as required
  • Backup to the Coordinator – Administration for all duties including invoicing and data entry in applicable databases and other applications
  • Provide clerical support to Property Management, with emphasis on fire safety and fire prevention inspections and documentation.
  • Provides support to Payroll Coordinator as required

Qualifications

  • 2+ years’ experience in a scheduling position within a unionized setting
  • 2+ years’ experience using a time and attendance/scheduling system, with the demonstrated ability to learn and operate varied database and time and attendance systems.
  • Post-Secondary degree/diploma in Payroll, Accounting, Finance, Bookkeeping or a related field, is an asset
  • Previous experience in a unionized setting preferred
  • Experience with ComVida or a comparable HRIS/Payroll/Scheduling system, with the ability to learn new systems
  • Able to communicate and partner effectively with co-workers in various departments
  • Sound understanding and effective approach to customer service
  • Working knowledge of Microsoft Office suite: Outlook, MS Office (Excel, Word, PowerPoint, etc.).  
  • Process-oriented, and able to adhere to policy or refer exceptions to senior management
  • Exceptional organizational, interpersonal and communication skills, both written and verbal
  • Experience in the developmental services or related sector strongly preferred
  • French language fluency, or other language fluency preferred
  • Proof of full Covid-19 vaccination
  • Valid Police record check

This Temporary Full Time Position will require you to work evenings and weekends.

If this describes you and you are interested, please submit your expression of interest, including a covering letter and résumé to:

Human Resources Department

Community Living Hamilton

Fax: 905-528-5156

Posting closes November 28, 2021 at midnight

Or until the position is filled.

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