Job Posting 78056

Administrative Assistant
Work From Home, Toronto Metro area
closed 3 days ago (Fri, 3 Dec)
full time  •  $45,800 - $57,300

AMCTO is Ontario’s largest municipal sector professional association.  AMCTO’s mission is to offer leadership, direction and service to the municipal sector in Ontario through education, member services and advocacy.


The Association is seeking an experienced, energetic, and collaborative individual who will play a key support role in achieving AMCTO’s core mission and serving our amazing members through the position of Administrative Assistant. In addition to general organizational support, this Full-Time position will assist with Communications and Marketing, Legislative and Policy, and Governance portfolios.


Reporting to the Manager, Finance and Administration and working with the portfolio Managers and Coordinators, your primary responsibilities will include:


  • Working with the Executive Director and responsible Managers to assist in the coordination and execution of all AMCTO Governance (Board of Director, Committee, etc.) related activity, including planning, scheduling, coordinating meeting materials and minutes.
  • Organizing and coordinating portfolio-related meetings, events or activities.
  • Receiving all general telephone inquiries and incoming correspondence and and responding or directing to the appropriate party.
  • Receiving and processing orders, invoicing and payment for the Ontario Municipal Directory and AMCTO Municipal Job e-mail broadcast service;
  • Receiving guests to the AMCTO office including Board and Committee members, Association members and external service providers;
  • Providing accounts payable, accounts receivable and other accounting-related assistance;
  • Processing payment of annual membership dues;
  • Receiving and processing registrations and refunds for education and professional development events;
  • Coordinating booking and logistics for use of AMCTO Boardroom by internal and external parties including arrangement of catering, audiovisual and other requirements;
  • Monitoring and coordinating the Association’s paper and electronic records management activities;


Candidates for this position should possess:


  • Post-secondary certificate in office administration, business or a related discipline supplemented by additional MS Suite expertise and customer service training;
  • Experience in a professional association or similar not-for-profit setting;


Experience in the following areas would be considered an asset:


  • Association administration
  • Governance (Board of Directors) administration
  • Communications and marketing
  • Government relations


The starting salary for this position is within the range of $45,800 - $57,300 depending upon skills and experience. Pension (OMERS) and benefits are also part of the competitive employment package.


If you feel you are the best candidate for this exciting opportunity, please submit your detailed resume and cover letter outlining how your skills match those we require. Your application, clearly indicating the position for which you are applying, must be submitted electronically by December 3, 2021 to the attention of:


Dan Nguyen, Manager, Finance and Administration


We are committed to making our recruitment process accessible to all candidates and provide accommodations upon request.


We thank all applicants and advise that only those selected for an interview will be notified.  We also wish to advise that personal information obtained during the recruitment process is collected and retained solely for evaluation purposes, in accordance with the Association’s Personal Information Protection policy.  Further information regarding this policy is available on the AMCTO website at


We do need to have a line in here about accessibility and providing accommodations during the recruitment process.

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