Job Posting 78205

Executive Assistant to the President
Vancouver School of Theology
Vancouver & Lower Mainland
Campus of University of British Columbia
closed 3 days ago (Fri, 3 Dec)
full time  •  $53,000 to $55,000 annually

Vancouver School of Theology

Executive Assistant to the President

POSITION DESCRIPTION

 

Reports to:                       President

Employment status:        Full time, salaried

Works closely with:         All departments, Board of Governors, VST Foundation Board

 

Position Summary

The Executive Assistant to the President is a key role in supporting the work of the President’s Office, including providing administrative support and liaising with and supporting the Board of Governors, VST Foundation Board and other internal and external committees.

 

The Executive Assistant to the President is responsible for the following areas:

  •  Administrative support for Presidents Office
    • Provides effective, efficient, and confidential administrative support to the President including but not limited to accurately maintaining the President’s calendar, handling correspondence, emails and distributing messages, and using the donor database to extract information
    • Manages hard-copy and e-filing with strict confidentiality
    • Coordinating event planning for School-wide events arranged through the President’s Office and Development Offices (public lectures, visiting distinguished scholars, donor events)
    • Coordinating hospitality services for President’s Office functions including Board of Governors and key development functions
    • Supporting President in the logistics of reviews, ATS accreditation and searches for and of faculty
    • Proof-read media releases and Perspectives, our magazine
    • Submit expense reports for processing
  • Provide administrative support for VST Board of Governors
    • Support for meetings (producing agenda, minutes, reports, booking Board member travel and accommodation) 
    • Updating governance policy manual
  • Providing administrative support for internal and external committees including but not limited to managing room bookings, hospitality, agendas and minutes.
  • Supervise receptionist and cleaning staff
  • Manage tenants and building lease contracts

 

Qualifications

  • Keen attention to detail, flexible and organized
  • Ability to work under pressure and multi-task
  • Ability to problem solve and work both independently and as part of an integrated team
  • Strong written and verbal communication skills
  • Excellent facility with Microsoft Office a must
  • Previous experience in administrative processes and supporting Senior Staff an asset

To apply for this position, please forward a CV with cover letter to .  This position participates in the full-time benefits package offered by VST.

 

This position will be open until filled. 

 

Vision: The Vancouver School of Theology is called to educate and form thoughtful, engaged and generous Christian leaders.

Mission: An education at VST invites:

  1. Faithful discernment of the demands of Christian service.
  2. Rigorous engagement with Christian tradition and contemporary learning.
  3. Hospitable and respectful collaboration with Indigenous spiritualties and other cultures and faith traditions for the good of all creation.

Commitments:

As a community of faith, we commit to:

  1. theological education (theological, biblical, pastoral, ethical, historical, Indigenous and inter-religious studies) and formation for the flourishing of God's people
  2. inspiring lives of discerning Christian discipleship within and outside this community
  3. respect for the dignity of every person
  4. learning and scholarship undertaken with diligence and openness
  5. encouraging prophetic speech and just action for the love and welfare of creation

Goals:

  1. Formation for Leadership: Increase our commitment to educating and forming ministry-bound students for transformative leadership, while continuing to support existing research-oriented programmes
  2. Excellence in Teaching: Inspire excellence in teaching and learning for God's people, and share that learning in multiple venues
  3. Strengthened Church Relationships: Cultivate our relationships with denominations that currently support us and continue ecumenical expansion, locally and internationally
  4. Enhancing IT: Increase our capacity to use information technologies for teaching, and research and programmatic outreach with diverse external publics
  5. Strengthened Community Relationships: Build the VST reputation and nurture a greater community of relationships, e.g., with Indigenous peoples, other religious traditions, UBC, neighbourhood theological colleges
  6. 'First Choice' for Students: Strengthen our recruitment of ‘first-choice’ applicants from Canada, the Pacific North West and draw students from diverse backgrounds
  7. Strengthened Financial Stewardship: Create long-term financial strength, stability and confidence in the school with responsible stewardship
  8. 'First Choice' for Faculty: Enhance full-time faculty through deliberate recruitment and retention, to complement our current faculty
  9. A Unifying Vision: Sustain and develop a staff, faculty and board who enthusiastically support the vision and mission of the school

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