HUB Cycling Vancouver & Lower Mainland
closes in 15 days (Mon, 31 Jan) full time
• $45,500-$54,600 per year depending on experience
HUB Cycling is a charitable not-for-profit organization that has spent more than two decades removing barriers to cycling in Metro Vancouver, while cultivating the health, environmental, and economic benefits that active transportation can bring. HUB Cycling has educated and motivated thousands of people, and championed improvements that #UnGapTheMap to create a more connected cycling network.
HUB Cycling’s mission is to get more people cycling more often. We make cycling better through education, action and events. More cycling means healthier, happier, more connected communities. We’re leading the way in making cycling an attractive choice for everyone.
HUB Cycling is committed to creating a welcoming and inclusive organization. Diversity is integral to this commitment. iversity among our members, volunteers, staff and Board of Directors allows us to better understand, connect to, and respond to the needs of HUB members and the broader communities we engage with. HUB Cycling encourages women, Indigenous people, people of colour, and LGBTQIA and individuals from other diverse communities to apply, and we encourage you to self-identify in your application.
HUB Cycling seeks an Events Manager to lead the Bike Awards, Bike to School Week, and Bike to Shop. Bike Awards is Metro Vancouver’s most prominent awards ceremony for stakeholders of active transportation. Bike to School Week is an annual celebration where we encourage students of all ages to bike, roll, or walk to school. In 2021, 126 schools took part with 13,700 students tracking 40,500 bike trips. Bike to Shop encourages Metro Vancouver residents to bike to local businesses and motivates Business Improvement Associations to support cycling infrastructure in their neighbourhoods.
The Events Manager will report to The Director of Partnerships and Events. The Events Manager will supervise the Events and Volunteer Coordinator.
Program Development and Management
Conduct planning and strategic development to ensure the successful delivery and continued growth of all events in this role’s portfolio. This role holds overall responsibility for the success of Bike Awards, Bike to School Week, and Bike to Shop
Develop and report on the KPIs for all events in this role’s portfolio
Increase event participation rates and engagement with new audiences
Lead annual budget forecasting and ongoing budget management for all events in this role’s portfolio
Ensure events run within budget
Proposals, Grants and Partnerships
Lead on fund development including corporate sponsorships, grant applications, tendering, and other funding opportunities related to the events overseen by this position.
Initiate, maintain and steward corporate and community sponsorships and partnerships
Actively seek opportunities for expanding corporate and community sponsorships
Ensure all partnership opportunities and associated communication are clearly tracked
Event Planning and Logistics
Manage event planning and critical paths to ensure event planning is on schedule
Oversee scheduling, supply management, permitting, planning, and other event-related logistics
Ensure consistent event-safety and risk-mitigation measures are undertaken
HR/Management of Staff and Volunteers
Directly supervise the Events and Volunteer Coordinator and delegate tasks as needed to the Events and Outreach Coordinator
Oversee the work of the Events and Volunteer Coordinator and Events and Outreach Coordinator and ensure their deliverables are met
Hire, train, and manage event coordinators and event contractors
Oversee the management of event volunteers in collaboration with the Events and Volunteer Coordinator.
Liaise with other HUB Cycling staff as appropriate
Marketing, Communication, Promotion and Social Media
Lead on communication and marketing for all events in this role’s portfolio with the support of the Marketing Manager
Identify ways to reach out to new audiences through a marketing and communications strategy
Produce engaging and creative marketing materials with assistance from the Marketing Manager
Attract media coverage, write media releases and conduct media interviews, with the support of the Marketing Manager or Director of Campaigns and Inclusion
Oversee the content management of the sections of the HUB Cycling website relevant to events in this role’s portfolio
Operations and Community Engagement
Design and implement operational improvements within the Engagement Team as agreed with the Director of Partnerships and Events
Identify and proactively reach out to new audiences and communities in Metro Vancouver
Monitoring, Evaluation and Reporting
Evaluate programs including efficiency, impact, participation, and costing for continuous program improvement.
Tally key statistics such as participant demographics and trends
Provide engaging post event marketing impressions reports to external partners and stakeholders with assistance from the Marketing Manager
Prepare quarterly report for the executive director and board
Prepare reports for other funders as needed
A strategic and driven program or event manager
Excited about developing relationships with sponsors and making the ask
An engaging leader with experience managing small teams of permanent staff, seasonal staff, and volunteers
Highly organized and a master of details, deadlines and deliverables
Comfortable with planning community events during an uncertain period and able to quickly pivot if needed, and communicate associated changes to the team and sponsors
Skilled at delegating and prioritizing
Friendly, professional, creative
Familiar with Metro Vancouver’s geography, municipalities and business sectors
Passionate about the role that bicycles can play in building happier, healthier and more connected communities
Qualifications, knowledge and skills
3+ years of relevant experience managing teams and planning all details of events
Experience in developing and stewarding strong relationships with sponsors, business and community partners
Ability to build and maintain strong relationships with a diverse set of stakeholders including partners, local municipalities, staff and volunteers
Confident managing data, maintaining basic statistics and producing engaging reports
Excellent written, interpersonal and verbal communication skills
Exceptional time management and organizational skills
Hold a valid driver’s license and are eligible to drive Modo car share vehicles
Flexibility, interpersonal skills, and enthusiasm are key to success in this position
Bonus points for
Familiarity with social media platforms, newsletter and website content management
Experience planning events during COVID-19 and remaining flexible during a period of uncertainty
The successful candidate must be willing and able to work evenings and weekends in the lead up to the events; any time accrued can be taken back as time off in lieu. The successful candidate will also need access to their own cell phone and a reliable home internet connection.
All staff are currently working on a flexible working schedule. The candidate will be required to come into the office (312 Main St) Thursday and Friday. Additional work days will be remote. Staff must be reasonably available for future in-person meetings and events in Metro Vancouver that follow public health authority guidelines. Perks
3 weeks vacation and an additional 5 wellness days annually
Competitive extended health and dental benefits
Flexible hours and time off in lieu
Computer and basic office set up
$500 towards your home office set up and $25 a month towards internet costs whilst we work remotely (after a 3 month waiting period)
Friendly and supportive coworkers
A supportive and inclusive environment where folks from all backgrounds and identities are welcome
How to apply
Please forward one document that includes a cover letter and resume and one relevant professional writing sample to in PDF format, with file name format Firstname_Lastname EventsManager.pdf. Please use the subject line “Events Manager 2022”.
The deadline to apply is January 7th, 2021, at 11:59PM. However, we will continue to accept applications until the position is filled.
How to Apply
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Contact Details HUB Cycling, admin
HUB Cycling, 312 Main St. , Vancouver, BC 604-558-2002
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