Job Posting 79041

Program Coordinator (Cannabis Production Worker Training & Recruitment Program)
The Career Foundation
Toronto Metro area
Toronto, ON
closed 8 days ago (Thu, 20 Jan)
full time - term / contract

Description: The Cannabis Production Worker Training & Recruitment Program provides job seekers with entry-level industry training that enhances skill sets, productivity, safety, and workplace communication while increasing job prospects and job mobility for workers in the Cannabis industry – all in a practical learning environment. Program participants are comprised of job seekers with barriers to employment. 

As an essential member of the team, the Program Coordinator will utilize their exceptional skills in the area of developing rapport with partners and participants to ensure the program runs smoothly and achieves its objectives, including milestones and targets as set-out by the program’s government funder. Partners include, but are not limited to, Advisory Committee members, trainers, and employers in the Cannabis industry. The Program Coordinator will be the liaison for partners and trainers, while coordinating job placements between program participants and employers. In addition to other essential duties, the Program Coordinator will provide job coaching and employment counselling to program participants to help them overcome their barriers to employment and achieve employment retention.

  • Position Type: Full-time, one-year contract with very good possibility of extension
  • Experience: 2+ years
  • Number of Positions: 1
  • Reporting to: Trades & Apprenticeship Manager
  • Location: Hybrid remote work model, with some in-office hours combined with remote work-from-home functions. Base office location available at Lawrence & Allen Road in Toronto, ON. Note: The hybrid working schedule will be contingent on the successful candidate having appropriate work-from-home space.
  • Start date: Immediately
  • COVID-19 Vaccination Requirement: The Career Foundation is committed to the health and safety of its workforce. As of December 16, 2021, successful candidates for our internal employment opportunities must be fully vaccinated against COVID-19 and submit proof of same prior to receiving an official employment offer. Accommodations will be made where possible for qualifying medical or religious exemptions.

Responsibilities include, but are not limited, to the following:

Program Coordination & Administration:

  • Assumes responsibility for the day-to-day operations of the program, including participant recruitment and selection, program administration, pre-employment workshops, technical training, job placements and employment services, including post-employment support.
  • Oversees program activities to ensure program timelines are met, contractual milestones are on track, and uninterrupted service is provided to clients.
  • Enters service plans for both employers and participants into a government database with 100% accuracy, assesses reports and monitors progress.
  • Updates clients’ information and service activities in a timely manner.
  • Ensures that 100% of the participants start training, at least 75% of the participants complete all training components (including job placements), and that a minimum of 65% of the participants maintain employment in the Cannabis industry one-year post program completion.
  • Assembles and maintains client/employer files according to The Career Foundation’s standards.
  • Follows and enforces The Career Foundation’s internal policies and procedures.
  • Monitors program budget, processes staff expenses, and collects/submits invoices.
  • Collects and monitors program data.
  • Maintains documentation of participant files and records of service provided, including participant progress reports.
  • Collects and maintains statistical information on participants’ needs and program activities.
  • Communicates with the Trades & Apprenticeship Manager regarding staff performance, partnership relations, program status and target milestones in relation to contractual requirements and needs of the program.
  • Authors and edits reports to funder on a monthly, quarterly, and yearly basis.
  • Coordinates and hosts program events, such as hiring fairs, participant graduation ceremonies, and funder site visits.
  • Participates in industry events, such as conferences and other special events, and travels overnight when needed.
  • Other duties as assigned.

Partner Relations & Staff Management:

  • Assumes coordination and supervision of the program, including staff supervision and program participant oversight; oversees relationships with partners and trainers, and ensures they meet contractual obligations to the program.
  • Motivates partners, trainers, and staff to reach targets and service expectations.
  • Negotiates and mediates issues between partners, students and/or trainers as needed.
  • Provides program updates to partners and staff.
  • Coordinates and participates in weekly/monthly/bi-monthly partnership meetings and trainer meetings as needed.
  • Coordinates and oversees the Advisory Committee, including setting meeting times, hosting meetings, and taking minutes.
  • Leads staff training, case conferences, and staff meetings.
  • Receives feedback from the public, partners, trainers, and participants and resolves complaints if they arise.
  • Cultivates a positive and collaborative working environment.
  • Other duties as assigned.

Budget Management:

  • Monitors program budget to ensure adherence to accounting practices and program funder’s budget stipulations.
  • Collects, processes, and submits invoices, expenses, and receipts.
  • Ensures program stays on budget and funds are disbursed appropriately throughout fiscal quarters.
  • Initiates immediate communication with the Trades & Apprenticeship Manager if spending is not on-track at the program at any given time and details steps to be taken to remedy the situation.
  • Resolves unexpected expenses in the budget by making necessary category adjustments for spending and ensures slippage does not accumulate.  
  • Maintains budget tracker to track current and up-to-date budget calculations.
  • Reviews and reconciles expenditures with the Finance dept. on a monthly basis.

Program Promotion & Participant Recruitment:

  • Coordinates the recruitment of 24 eligible and suitable participants.
  • Oversees and monitors the program outreach and marketing process, including working in collaboration with the Communications team to plan initiatives such as social media campaigns.
  • Monitors and tracks the participant application process.
  • Conducts numerous community information sessions.
  • Answers program inquiries and screens applications.
  • Coordinates and conducts participant interviews with the Trades & Apprenticeship Manager and partner representative.
  • Contacts participant candidates to extend offers or communicate regrets, and offers referral supports to those not selected for the program.  
  • Liaises with community partners regarding client referrals and client progress as needed
  • Conducts intake sessions with potential candidates for the program.

Pre-Employment Training:

  • Creates and adapts pre-employment curriculum as needed.
  • Edits and prints curriculum workbook and other resources.
  • Oversees the facilitation of pre-employment workshops, including soliciting and arranging industry guest speakers, hiring third-party trainers, and booking workshop space.
  • Facilitates workshops and program information sessions as needed.
  • Manages scheduling conflicts or participant disruptions during workshops in a proactive and professional manner.

Job Development & Placement:

  • Works with participants one-on-one to develop their skills related to effective self-marketing (e.g., résumés, cover letters, letters of introduction, follow-up correspondence, calling cards, etc.).
  • Ensures 24 participants are placed into jobs with employers and manages written training agreements and subsidies for mentorship.
  • Conducts a minimum of 2 site visits with employers for the duration of each placement.
  • Coaches participants on interview preparation and self-presentation.
  • Discusses life skills in a diplomatic and tactful manner.
  • Mediates conflicts between employers and participants as needed.
  • Contacts employers to arrange interviews and job offers.
  • Conducts outreach and marketing to employers to secure their commitment to hire participants.

 Employment Counselling:

  • Provides one-on-one support and/or group counselling to participants on employment-related topics, such as job search, employer research, marketing skills, conflict resolution, career advancement, accepting feedback, etc.
  • Identifies barriers to employment and provides participants with suitable referrals as needed.
  • Assists participants in the exploration of employment requirements, industry accreditation, and further education/training opportunities.
  • Provides industry-specific orientation to the workplace and employer expectations on-the-job.
  • Supports participants in planning and conducting job search.
  • Assesses participants’ employment goals and determines next steps.
  • Develops a resource pool of mentors/coaches along with the creation of mentorship plans.
  • Monitors mentor/coach relationships and their impact on participant success.
  • Facilitates adjustment as required.

Job Retention Services:

  • Coaches participants in job placements to ensure they maintain their positions.
  • Mediates conflict on-the-job between employers and participants as needed.
  • Provides oversight to ensure that at least 65% of the participants retain their careers in the Cannabis industry.
  • Advises employed participants on career laddering opportunities and supports them to plan their next steps.
  • Assists participants with re-entry into the Cannabis industry as needed.
  • Provides ongoing job placement services as required.

Qualifications / Skills Required:

  • Post-secondary degree is preferred, or an equivalent combination of education and experience.
  • A minimum of 2 years’ experience in direct program coordination/administration, staff supervision, and job counselling/coaching.
  • Preference will be given to candidates who have direct experience or hands-on knowledge of the Cannabis industry.
  • Experience working with budgets as well as direct familiarity with programs funded by the provincial government preferred.  
  • Must be results-driven in nature and capable of achieving program targets. Previous experience in a target-driven environment preferred.
  • A professional and courteous approach to client service with a high level of respect for the diversity of the people served, including job seekers with barriers to employment.
  • Experience working with and maintaining relationships with employers and partners an asset.
  • Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel), as well as Zoom, and Outlook 365 applications, including Teams, SharePoint, Forms, and Bookings.
  • Exceptional customer service skills and ability to uphold the organization’s service standards, policies, and core values.
  • Outstanding organizational skills, time management, and ability to multi-task in order to meet deadlines and achieve program targets and objectives.
  • Excellent verbal and written communication skills with ability to clearly communicate information verbally and in writing, when participating in meetings and writing reports.
  • Punctual, self-motivated and self-directed.
  • Willingness to step-in to assist team members as needed to help ensure program goals are met.
  • Ability to maintain sensitive information, exhibit tact, diplomacy and good judgment, with high standards of professionalism, ethics and confidentiality.
  • Capable of working under pressure with frequent interruptions.
  • Able to work independently and build strong working team relationships.
  • Must possess a valid G driver’s licence and reliable vehicle and must be willing and able to travel between locations across the GTHA on a regular basis.
  • Equipped to work remotely, with reliable internet connection and professional work-at-home space, to conduct some functions from home.
  • Flexibility to work outside of normal business hours when needed, including evenings and weekends.
  • Must be fully vaccinated (two doses) against COVID-19. The successful candidate will be required to submit official documentation to confirm vaccination status prior to job offer.  

About Us:

The Career Foundation offers a wide range of career and job-related programs. Since its inception in 1988, The Career Foundation has steadily expanded its services.  Operating out of seven locations, we now help thousands of people each year successfully accomplish their employment goals. For more information, please visit our website at

The Career Foundation is committed to diversity and inclusion and aims to create a healthy and rewarding environment for all. We welcome applications from qualified individuals who represent the diversity of the people we proudly serve, including, but not limited to, visible minorities, women, persons with disabilities, Indigenous peoples, and individuals of all genders and sexual orientation. The Career Foundation, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.

We are a professional, result-driven organization that has been described by our employees as caring, compassionate, innovative, and team-oriented.

We also offer:

  • Competitive compensation
  • A comprehensive health benefits plan that includes massage therapy, naturopath services, and travel coverage
  • An Employee & Family Assistance Program
  • An RRSP matching plan
  • A wellness program  

Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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