Job Posting 79304

Administrative Assistant
COSTI Immigrant Services
Toronto Metro area
Brampton
closed 10 days ago (Tue, 18 Jan)
full time - term / contract  •  $41,916 - $45,111 per annum + benefits

DUTIES

 

  • Provides administrative and clerical support to the ITI and other programs at the Centre.
  • Schedules appointments for clients.
  • Provides general information to clients and the public.
  • Data entry of programs’ clients using CIS, CaMS and the Centre’s own developed database systems.
  • Maintains an MS Excel operational spreadsheet to ensure accuracy of program funds.
  • Assists with the marketing of the program by completing flyers, e-mailing clients, employers and community service providers.
  • Assists Centre administrative team to cover reception at lunch, breaks as required.
  • Prepares and compiles statistical reports on a monthly, quarterly and yearly basis.
  • Assists with updating clients’ files and information in data base systems.
  • Maintains accuracy of the client’s hard copy and electronic files.
  • Orders and maintains office inventory; assists with preparing service invoices.
  • Assists with organizing administrative tasks to ensure the smooth operation of program.

 

QUALIFICATIONS

 

  • Community College Office Assistant Certificate or equivalent.
  • Minimum 18 months experience providing administrative support.
  • Advanced knowledge of Microsoft Office Suite, Internet, email and Desktop Publishing is essential with a focus on data entry and tracking of information through Excel.
  • Demonstrated knowledge of administrative and public relations skills.
  • Verbal and written fluency in English is required.
  • Ability to communicate in another language would be an asset.
  • Experience working with youth, newcomers and/or immigrants an asset.
  • Must be fully vaccinated against COVID-19

 

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