Job Posting 79326

Finance Assistant
Centre for Health Evaluation and Outcome Sciences (CHÉOS)
Vancouver & Lower Mainland
closes in 12 days (Fri, 28 Jan)
full time  •  Salary commensurate with experience; competitive benefits package

Job title: Finance Assistant

Departments: Centre for Health Evaluation and Outcome Sciences (CHÉOS) & CIHR Canadian HIV Trials Network (CTN) at Providence Research (PR)

Location: St. Paul’s Hospital, Vancouver, BC

Salary and Benefits: Salary commensurate with experience; competitive benefits package including four weeks of paid vacation to start, extended health and dental plans, and membership in the Municipal Pension Plan; flexible work schedule and hybrid work options may be available

Desired Start Date: As soon as possible

Full/Part-time: Full-time (37.5 hours/week)

Position status: This is an ongoing, regular-status Providence Health Care position (union-excluded); however, all research positions are dependent on grant funding

Term: The initial term of this role is expected to be at least 2 years in duration and renewable, should grant funding continue to be available

Application Closing Date: Open until filled

How to Apply: Interested candidates should email their resume with cover letter to CHÉOS HR.


Equity and diversity are essential to research and academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or a person who identifies as First Nation, Metis, Inuit, or Indigenous. CHÉOS/CTN welcomes a broad range of applicants and accommodations are available for candidates taking part in all aspects of the selection process.


Who We Are

Bridging the gap between data, research, and care, CHÉOS is a collaboration between cross-disciplinary scientists and expert research staff evaluating the effectiveness of health interventions at the population level. The CTN is a collaborative network committed to generating knowledge on the prevention, treatment, and management of HIV, hepatitis C, and other sexually transmitted and blood-borne infections (STBBIs) through the conduct of scientifically sound clinical trials, research, and other interventions.

From assessing the cost-effectiveness of a new drug or treatment option to informing policy decisions that change how care is delivered, CHÉOS and the CTN seek to improve health outcomes for all.


Our Commitments to You

At CHÉOS and the CTN, we are committed to providing an inclusive, dynamic, and cooperative work environment in which all members are encouraged to pursue personal and professional growth. We offer a competitive salary, and excellent benefits, including:

  • A minimum of 4 weeks paid vacation annually (prorated for part-time staff)
  • Paid time off between the December and January statutory holidays
  • Other paid leaves to support work/life balance
  • Extended health and dental plans
  • Membership in the Municipal Pension Plan with matched employer contributions


The Role

The Finance Assistant will use their experience and sound judgement to support and guide CHÉOS & CTN’s financial administration. The incumbent will support the Finance Manager with day-to-day financial operations which involves approximately $14 million in operating, research, and development funds, with the finance team managing 80 to 100 individual accounts/grants. Some of the work performed includes:

  • Engage in all aspects of AR/AP.
  • Submit supplier invoices, expense claims, and payment invoices to UBC Workday.
  • Reconcile monthly ledgers and trust statements to create journal vouchers for adjustments.
  • Prepare, review, and verify invoices as well as other financial documents such as travel claims/vouchers/credit card purchases and petty cash claims for accuracy and completeness.
  • Prepare month-end and year-end paperwork; coordinate with internal and external auditors.
  • Assist with preparation of financial statements (proactively and ad-hoc) for reporting and decision-making purposes.
  • Within the context of Generally Acceptable Accounting Principles (GAAP), utilize decision-making skills to ensure effective workflow within the department.
  • Work with team members to refine the electronic file storage system to ensure efficient workflow; support the transition of a paper-based system to an electronic-based system for the team.
  • Provide financial support and advice to CHÉOS investigators as requested.
  • Develop and maintain positive working relationships with finance personnel at key stakeholder organizations (e.g. PHC, PR, UBC, SPHF).
  • Cross-train and provide coverage for other finance team members as needed.


Skills and Qualifications

Undergraduate degree in a relevant discipline and an accounting diploma. A minimum of three years related experience in a financial role with similar scope and accountability or the equivalent combination of education and experience. Previous experience working in an academic or research setting (particularly at UBC or Providence Research), as well as knowledge of grant management and familiarity with granting agencies and their guidelines and policies, preferred. Additional qualifications include:

  • Experience in financial administration, thorough knowledge of accounting, audit, budgeting principles and practices, financial planning, and general business practices.
  • Knowledge and experience in working with Generally Accepted Accounting Principles (GAAP) and the capacity to apply them in an appropriate manner.
  • Demonstrated ability to be proactive, take initiative, and work under pressure of critical deadlines.
  • Ability to exercise a high level of tact and discretion, project a positive image, and be diplomatic in stressful situations while maintaining confidentiality.
  • Strong problem-solving skills and creativity.
  • Ability to communicate effectively and confidently, verbally and in writing.
  • Excellent interpersonal skills.
  • Exceptional attention to detail with demonstrated analytical skills and ability to identify key information and issues, and bring effective resolution.
  • Ability to work within multiple platforms and learn new software programs; strong MS Office skills and advanced Excel skills.
  • Demonstrated ability to work well independently and within a team.


Covid-19 Vaccine Mandate

This position is located within a healthcare facility. Therefore, this position requires successful verification of full vaccination against Covid-19 provided prior to the start date, as required by the provincial health mandate.

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