Job Posting 79328

Special Needs Resourcing Administrator
Community Living Hamilton
Hamilton area
closes in 7 days (Sun, 23 Jan)
part time

Job Posting
Special Needs Resourcing Administrator

Community Living Hamilton (CLH), a busy and vibrant organization that supports 1,600 adults and children with diverse abilities thrive in the community. We have openings for the role of a Regular Part-Time Administrator to work within our Special Needs Resourcing teams.

ORGANIZATION PROFILE – CLH is the region’s largest service provider for individuals with developmental disabilities such as Down Syndrome and Autism. We are dedicated to helping them achieve their full potential, be included in our community, and, ultimately, build great lives.

This is an exciting time to join Community Living Hamilton. We have redefined our Mission, Vision, and new Values and are in the process of establishing a new strategic plan for the next three to five years. As an accredited organization, we offer widely recognized expertise and serve more than 1,600 people with special needs every year – from children to aging seniors. We offer community participation programs, residential services, respite services, employment supports, and services designed for children.



  • Primary receptionist for Special Needs Resourcing:
    o Courteously respond to inquiries from licensed child care providers and the public, referring issues to the appropriate Supervisor as needed
  • Database Administration - ShareVision:

o In consultation with SNR Supervisors, schedule staff according to the requirements for Enhanced Classroom Support

  • Process purchase orders and invoice requests
  • Primary coordinator for mass mailings, setting up mail merges, and labelling
  • Order all consumables and office supplies through head office
  • Support training administration by booking rooms and trainers
  • Manage the calendar for bookable meeting rooms
  • Other duties as required


  • Intake staff absence calls and complete the appropriate coding in ComVida Secure replacements for staff absences
  • If applicable, inform child care centres of the changes in staffing Use SNR staff placement information to create master schedules
  • Complete ECS confirmation letters and share with the SNR department, the Licensed Child Care Providers, and the City of Hamilton
  • Ensure that all scheduling practices are consistent and are in alignment with the language of the Collective Agreement
  • Other scheduling-related duties as required


  • 2+ years’ experience in an office administration role
  • 1+ year experience with primary or backup responsibility for unionized staff scheduling preferred
  • 2+ years’ experience using comparable database systems such as an ERP, HRIS, payroll or time and attendance system. Demonstrated ability to learn and operate varied database applications.
  • 2+ years’ experience in the childcare, developmental services or related sector strongly preferred
  • Highly proficient office administration application skills: Outlook, MS Office (Excel, Word, PowerPoint, etc.).
  • Exceptional organizational, interpersonal and communication skills, both written and verbal
  • French language fluency, or other language fluency preferred

If this describes you and you are interested, please submit your expression of interest, including a covering letter and résumé to:

Human Resources Department

Community Living Hamilton

Fax: 905-528-5156

Posting closes January 23, 2022 at midnight Or until the position is filled

Community Living Hamilton welcomes applications from candidates with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. To learn more about us, visit:


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