Job Posting 79340

HR and Administration Coordinator
Historica Canada
Toronto Metro area
Toronto ON
closes in 5 days (Fri, 21 Jan)
full time  •  50,000.00

Appendix A:

JOB DESCRIPTION: HR and Administration Coordinator

Full-Time, Permanent Position


Historica Canada offers programs you can use to explore, learn, and reflect on our history and what it means to be Canadian. Historica Canada’s signature programs include the Heritage Minutes, the Memory Project, the Citizenship Challenge, and The Canadian Encyclopedia. For more information, visit


The responsibilities of this position are varied and offer scope for the development of a diverse skill set. The central focus for the HR and Administration Coordinator will be to manage office logistics, Human Resources administration and coordination of the Board of Directors and its Committees. Please mention cake in your cover letter.  This position reports to the Vice-President, Finance and Administration.


Your Office administration responsibilities will include:

  • Managing office logistics, including IT and support, and maintaining and purchasing of office supplies, equipment and related inventory
  • Liaising and negotiating with vendors and service providers for the National Office
  • Overseeing the development and implementation of administrative processes and procedures at the National Office
  • Managing general office inquiries (email, telephone, mail)
  • Leading on projects such as administrative leases;
  • Managing online store (process orders, update inventory)
  • Providing administrative support as required to senior management;
  • Assisting with programs as required

Your Human Resources responsibilities will include: 

  • Providing primary HR administrative support for the National Office
  • Reviewing, updating, and developing HR and Office administration policies
  • Provide information on company policies, employment legislations, and assist with benefits inquiries
  • Conducting research on HR practices and legislative requirements and providing recommendations in support of HR policy development, strategic directives, and HR best practices
  • Processing a range of HR and payroll-related documents
  • Assisting with payroll administration as required (vacation, sick/personal days …)
  • Responsible for the whole employee lifecycle including onboarding and offboarding
  • Conducting exit interviews to identify trends, gather data, and recommend actionable initiatives to improve processes/operations/employee engagement
  • Handling employee relations and escalating issues to senior management when required
  • Assisting with the recruitment process in posting job vacancies, resumé screening, and scheduling interviews for hiring managers
  • Establishing and maintaining strong relationships with employees, managers, and the senior leadership team
  • Ensuring proper recruitment and termination documentations are kept and filed
  • Managing HC’s HRIS including enrollment, revisions, updates, reporting, and liaison with provider
  • Managing Historica Canada’s group benefits program including enrollment, revisions, termination, and liaison with provider

Your Board liaison responsibilities include:

  • Scheduling meetings of the Board and Board Committees
  • Communication with the Board and Board Committees on Board administrative matters
  • Preparing the Board books which includes collecting reports, working with Senior Management, setting deadlines
  • Organizing other board-related events as required

 Attributes of the Successful Candidate:

  • University degree in Human Resources, Business Administration, or a related field
  • 3 years administrative experience required, preferably on the non-profit sector
  • Demonstrated customer-service orientation
  • Strong interpersonal skills and the ability to build great relationships
  • Detail-orientation and considerate of operational strategy to have a successful workforce
  • Ability to prioritize and multitask
  • Strong organizational skill
  • Budgeting experience an asset
  • Knowledge of Human Resources and administrative policies and procedures, preferably in the not-for-profit sector
  • Certified Human Resources Professional (CHRP) designation is an asset
  • Highly professional in communication and personal presentation
  • Able to work independently on multiple projects with multiple reporting structures and changing priorities
  • Excellent oral and written English skills
  • Fluency (oral and written) in French a definite asset
  • Superior communication with an ability to coordinate large meetings
  • Propensity to work and thrive in a fast-paced, changing environment

This is a permanent, full-time position starting immediately. The salary will be $50,000 annually, less applicable statutory deductions, which will be paid to the successful candidate twice a month.


Please submit your resume and cover letter in a single PDF or Microsoft Word document with your full name and the position as the file name.


Applications will be reviewed on an ongoing basis. Interviews may be arranged before the deadline. Interested candidates should submit their application no later Friday, January 21, 5:00 PM EST to: . Please refer to this posting in the subject line. Successful candidates will be contacted directly. Phone calls or solicitations from agencies and candidates will not be accepted.


Historica Canada is committed to creating a diverse environment in our workplace to foster innovation and creativity. As such we are proud to be an equal opportunity employer.


We are passionate about what it means to be Canadian and strive to foster a workplace and community support and programs that respect and appreciate individual differences. To ensure we have a wide representation of experience, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. We are actively committed to increasing our reach and recruitment approach to find and uncover diversity in talent and experience.

Historica Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.


This position is based at Historica Canada’s Head Office in Toronto. However, qualified distance candidates will be considered. Please note: all of Historica Canada’s team is currently working remotely. Once it is deemed safe and advisable to do so by the City’s public health authorities, and in accordance with Historica Canada’s Remote Work Policy, this position may be required to attend the office on a more regular basis (2 to 3 times per week).  Historica Canada’s vaccination policy require employees to be fully vaccinated to enter our work premises.  Proof of vaccination status is voluntary.


When Covid-19 public health guidelines allow for it, this position may require travel (air and ground) within Canada and subject to government safety protocols.


This job description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the incumbent. Incumbent may be asked to perform other duties as required.


Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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