Job Posting 79356

Office Administrative Assistant
WJS Canada
Northern Alberta
Bonnyville, Alberta
closes in 31 days (Mon, 28 Feb)
part time  •  $18.50 - $25.00 /Hour

The Program
Through our commitment to high quality, personalized care, WJS Canada helps persons with developmental disabilities (including acquired brain injury, FASD, autism, etc) to overcome challenges and develop their strengths. We ensure a full life by forging friendships, nurturing a sense of belonging and encouraging community inclusion.

The Position
Scheduled hours are 24 hrs/wk
Monday to Friday hours are flexible up to 24 hrs/wk
Ex. Work three 8-hour days (Ex 8:30-4:30) or 5 shorter days (Ex 8:45-2:45) making it suitable for parents with school aged children.

The successful applicant will play a pivotal role in assisting the Program Director and Team Leads in running a busy social services office, proactively responding to both routine and non-routine administrative items as needed.

In Your Role You Will
• Coordinate and prepare invoices, bills, expense claims, petty cash, payroll time sheets, personnel forms, etc.
• Assist with job interviews, conduct reference checks and credential verifications
• Maintain and securely store confidential client/employee files, documents, etc.
• Create program reports, documentation and written communications.
• Schedule appointments for various services.
• Occupational Health & Safety (OHS) representative for the site
• Direct clients to appropriate agencies, contacts and/or service providers.
• Represent WJS to clients and communities in a professional manner on the telephone and in-person reception.
• Maintain office supplies and equipment.
• Adhere to program and provincial standards as well as WJS policies and procedures.
• Liaise with funding agencies and other WJS offices.
COVID-19: Please be aware that governments and/or funders within our service sectors are mandating services be provided by employees that are fully vaccinated against COVID-19. Proof of vaccination will be required at time of hiring.

*** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.

As An Ideal Candidate You Possess
• High School Diploma
• 2 year Certificate/Diploma (Office Administration or Human Resources) preferred
• 1+ year recent experience in an office environment
• Demonstrated ability to type 60 wpm
• MS Office Suite, including Outlook, Teams and SharePoint, as well as other database and software programs
• Good word processing and spreadsheet data entry skills
• Must have a reliable vehicle

What WJS Canada does
WJS helps people with developmental disabilities thrive in their communities through a variety of programs and services, including:
• Community-based homes and residential care
• Supportive Independent living
• Family support services, including respite care
• Day programs, community involvement, employment
• Behaviour, emotional and mental health support

Our Employees Enjoy
• Safe, respectful and caring team environment
• Training programs to ensure professional development and career development
• Flexible hours

Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

Thanks for looking on and good luck with your job search!