Job Posting 79455

Administration Clerk
The Lower Mainland Purpose Society
Vancouver & Lower Mainland
40 Begbie Street, New Westminster
closing today (Fri, 28 Jan)
part time  •  Based on Experience

LOWER MAINLAND PURPOSE SOCIETY

 

Position:              Administration Clerk

14-17.5 hours per week to start (Part-time) but may increase up to 20 hours per week during busy times or if needed

 

This position of Administration Clerk is an entry level position that supports the Administration team.  You have strong communication, teamwork, and organizational skills. Your main focus is to help increase the efficiency in the Society’s accounting but will assist others in administration team as required.

 

JOB DESCRIPTION:

  • Review, match, code, and record invoices and funds received. Ensure receivables and revenue are recorded to the proper program and ledger accounts in a timely manner.
  • Scan, file, and maintain all accounting documents including contracts, invoices, and claims.
  • Assist with accounts payable when required.
    • Review, match, code, and record invoices for all payable accounts. Ensure assets and expenses are recorded to proper program and accounts.
    • Track and prepare Petty Cash Reports
    • Prepare and issue payments to employees, vendors, and clients.
  • Assist with monthly bank reconciliations.
  • Assist with payroll and donation administration.
  • Assist with intercompany reconciliations.
  • Assist with filing and storage.
  • Provide administration support for programs and backup reception and other administration staff when required.
  • General office administration
  • Adhoc projects

QUALIFICATIONS:

  • 3 years experience in an office administration or finance role preferred
  • Experience working in a charity or not for profit environment is preferred.
  • Working knowledge of Sage 300 (Payables, Receivables, Bank, and General Ledger modules)
  • Proficiency in MS Office
  • Good organizational and time management skills.

OTHER: (required for ongoing employment)

  • Certification in First-aid
  • Certification in Non-violent Crisis Intervention required as a condition of employment.

The Society will schedule training if required.  The candidate will pay for the initial certifications if not currently certified.

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