Job Posting 79556

Administrative Assistant
the Bissell Centre
Edmonton area
closing today (Fri, 28 Jan)
full time - term / contract  •  $25.00/hour

Through the vision to eliminate poverty in our community and guided by a passionate concern for the dignity and well-being of each individual, Bissell Centre’s work is based on building relationships, hope and trust. Our mission is to work with others to empower people to move from poverty to cultural, social, and economic prosperity. We empower people to meet their own basic daily needs, participate in community and have sustainable livelihoods, secure housing, feel hope for the future and make plans for a prosperous life. By joining Bissell Centre, you will become part of a fast-paced and dedicated team that works together to realize our vision.

 

Currently, Bissell Centre is looking for the right individual to fill the position of Administrative Assistant (3 month contract, FT).  This individual is eager to learn and contribute to the completion of a number of projects that support the fundraising efforts of the organization.   Able to follow direction and break down complex material, this individual thrives on meeting deadlines and ensuring a project is accomplished effectively.

The Administrative Assistant will be responsible for a wide variety of administrative duties which include supporting the Resource Development team with a number of department projects.  This role demands a high level of confidentiality and professionalism when interacting with Bissell team members, leadership and the public.

 

DUTIES AND RESPONSIBILITIES

Program Delivery

  • Provide administrative support for departmental projects including updating project management and communication systems, filing of documents, scanning and documenting files, and data entry
  • Assist with contract and grant document administration
  • Prepare acknowledgement letters, receipts and other correspondence
  • Conduct research on prospective corporate, foundation and individual donors
  • Compile data, statistics, metrics and other information as required
  • Assist in the preparation of regularly scheduled reports

General and Administrative

  • Maintain digital and manual filing systems
  • Maintain a high level of confidentiality in all interactions.
  • Supports team by providing administrative duties such as filing, typing, copying, binding, scanning for all departmental members.
  • Participate in safety walks around Bissell Centre’s downtown buildings
  • Other duties, relevant to the position, shall be assigned as required.

QUALIFICATIONS

Education and Experience

  • Minimum 1-2 years’ experience working in an administrative role
  • College diploma or additional post-secondary education considered an asset
  • Office administration certificate; equivalent combinations of education and experience will be considered

Knowledge, Skills and Abilities

  • Highly proficient in Microsoft Excel and Microsoft Word. Preference to individuals who have an advanced knowledge of Microsoft Excel and
  • Experienced in cloud-based systems, CMS and project management
  • Ability to synthesize complex information and apply to project work
  • Accurate and efficient (45 wpm) keyboarding, data entry skills and working knowledge in operating office equipment e.g., printer, copier and postage machine
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Familiarity with issues of poverty, homelessness, and Edmonton’s urban core an asset

 

CONDITIONS OF WORK

  • Contract Position – 3 months
  • Head office is in downtown Edmonton. Note: position will be hybrid and may continue to work remotely on a part- or full-time basis depending on Covid-19 restrictions.   A number of projects require in office work
  • Work happens in a location where there are people experiencing complex life situations

 

PERSONAL CHARACTERISTICS

The Administrative Assistant should demonstrate competence in all the following:

  • Behave Ethically: Understand ethical behaviour and business practices and ensure own behaviour is consistent with these standards and aligns with the mission and core values of Bissell Centre.
  • Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
  • Communicate Effectively: Speak, listen, and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Focus on Participant Needs: Anticipate, understand, and respond to the needs of participants and the community to meet or exceed their expectations within the organizational parameters.
  • Foster Teamwork: Foster, sustain and role model productive team management practices, and contribute to a positive team environment. Share expertise and knowledge to support, coach and develop others.
  • Make Decisions: Assess situations to determine the importance, urgency, and risks, and make clear decisions that are timely and in the best interests of the organization.
  • Organizational Skills: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
  • Plan: Determine strategies to move the organization forward, set goals, create, and implement action plans, and evaluate the process and results.
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

REPORTS TO

  • Director of Resource Development

DIRECT REPORTS

  • None

WAGE

  • $25/hr

SCREENING REQUIREMENTS

  • Criminal Record Check
  • CWIS Check
  • Proof of Full Covid Vaccination

 

TRAINING REQUIREMENTS

  • Naloxone Administration Training

Job Type: 3 month full time contract, 40 hours a week

Application Deadline: January 28, 2022

 

Interested candidates are invited to submit their resume and cover letter to:

Kelly Hoskins

Director of Resource Development

E-mail:

 

 

We thank all applicants for their interest. However, only candidates selected for interview will be contacted.

 

Bissell Centre is an equal opportunity employer who is committed to diversity within our community and welcomes applications from all qualified individuals regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, or disability. Bissell Centre is committed to the principle of equal employment opportunity for all employees, in accordance with provincially and federally legislated protected grounds.

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