Job Posting 79559

Event Assistant
BC Children's Hospital Foundation
Vancouver & Lower Mainland
Hybrid work available
closed 5 days ago (Sun, 23 Jan)
full time

Event Assistant
Full-time, Permanent
2122-34

 

What we do

At BC Children’s Hospital Foundation, we’re on a quest to ensure every kid in the province receives the best health care imaginable. As a fundraising organization, we inspire communities and people to support BC Children’s Hospital, along with its world-class research institute, mental health facility and rehabilitation centre.

 

Our work makes a profound difference. From helping get the boldest research ideas off the ground to supporting the most advanced equipment, together we are pushing the boundaries of what’s possible in children’s health care. This is no small task—which is why we’re looking for passionate people to join our team and help propel our mission forward.

 

What you’ll do

We are seeking an emerging events professional who is inspired by our cause, is willing to accept new challenges, and has the ability to balance diverse workloads to meet deadlines while working in a fast-paced environment.

 

Reporting to an Event Manager, the primary focus of this role will be to provide support to the planning and execution of BCCHF’s signature events, including galas. This position may also provide support to various other events as needed.

 

More specifically, the Event Assistant will:

  • Provide administrative and logistical support to the planning of a large gala as well as other events, as needed
  • Track event expenditures and monitor budgets; process payments for vendor invoices as needed
  • Assist with invitation management, including coordinating distribution, managing RSVPs, and following up with invitees
  • Provide support to a volunteer organizing committee, including answering questions, organizing meetings, and ensuring they have what they need to successfully perform their volunteer role
  • Liaise with vendors to secures services and coordinate vendor set-up on event day
  • Support event volunteers; assist with the recruitment of volunteers and ensure volunteers have the information and support they need to perform their role
  • Liaise with internal teams, such as Marketing and Information Systems, to prepare online invitations and e-newsletters and other collateral to promote events
  • Facilitate auction management including coordinating auction item process from start to finish, preparing correspondence, securing and tracking silent auction and raffle prizes, finding appraisals and coordinating distribution

What you bring

As the successful candidate, you have a minimum of two years of previous experience in an administrative support and/or event logistics role, and a diploma or post-secondary degree in an applicable discipline (e.g, event management, marketing, fundraising etc). Previous experience working in a not for profit is an asset.

 

In addition to the qualifications, our ideal candidate has:

  • Superior organizational skills and attention to detail
  • Excellent written and oral communications skills
  • Ability to multitask diverse workloads and projects
  • Proven ability to work successfully with senior level event volunteers
  • Familiarity with accounting as it relates to monitoring budgets and expenses
  • A professional and outgoing manner and ability to interact tactfully and diplomatically with a wide variety of people
  • The ability to work within a team environment but also to work autonomously
  • A valid Class 5 BC Driver’s License
  • Flexibility with work schedule to allow for some meetings and events that may be held outside of normal working hours (early mornings, evenings and weekends)
  • Strong skills using Microsoft Office applications (Word, Excel, Outlook and PowerPoint)
  • Proficiency in Raiser’s Edge, RENXT or other fundraising database is an asset

What you can expect

This position is based in our office located in Vancouver, BC. Currently, BCCHF employees are working predominantly from home but looking to the future, we will be embracing a hybrid work environment where you will have the opportunity to work from home up to 50% of the time.

 

Throughout the pandemic, BCCHF has committed to prioritizing the health and safety of our team members. As an organization who advocates for child health, we have implemented a mandatory vaccination policy requiring that all employees who work for BCCHF must be fully vaccinated against COVID-19. Reasonable accommodations will be made upon request should there be a need for an exemption based on the BC Human Rights Code protected grounds; these will be reviewed and discussed on a case-by-case basis.

 

Join us

We believe that anything is possible. And that permeates every action we take. As a team, we push ourselves to constantly aim higher in our work. We try new things and challenge the status quo. We respect each other and act from a place of compassion in everything we do.

 

While we take our work seriously, we’re also big on taking care of our team. We offer perks like a nine-day fortnight schedule and remote work options, topnotch health and dental benefits, and a commitment to professional development.

 

We think it’s a pretty amazing place. Others agree—we’re proud to say that we’ve been recognized as one of BC’s Top Employers for 12 years in a row.

 

BCCHF invites and encourages all qualified individuals to apply. As an organization committed to fostering an inclusive workplace that reflects the diversity of the communities we serve and support, we welcome individuals whose experiences may further contribute to the rich diversification of skills, knowledge, and backgrounds at the Foundation.

 

Seem like the right place for you? Join us and help kids shine. Apply online at by January 23, 2022 at https://www.bcchf.ca/join-team/.

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