Job Posting 79577

Facilities Coordinator
the Bissell Centre
Edmonton area
closes in 17 days (Mon, 14 Feb)
full time - term / contract  •  $55,000

JOB PURPOSE:

 

The Facilities Coordinator, as part of a team, ensures all Bissell facilities maintain operating with a high level of standard to both maintain Bissell’s brand integrity and improve our participant and customer experience. Working in conjunction with the Manager, Facilities, this position is responsible to coordinate and project manage the repair of properties operated by the Bissell Centre which includes 9 current properties and the potential for growth. Developing a plan to address both urgent and proactive responses is critical to this position’s success. This position is to support the Manager, Facilities, to supervise the contracted janitorial services and facility maintenance contracts and vendors.

 

DUTIES AND RESPONSIBILITIES:

 

Building Services

  • Support the Manager, Facilities, with existing service contracts and visits for Bissell Centre owned and leased properties including, but not limited to, janitorial, HVAC, pest control, elevator systems, alarm systems, snow removal, waste removal, and shredding services.
  • Coordination of service calls as required.
  • Coordination of in-house preventative maintenance requirements.
  • Coordinate physical assessments of the buildings to provide detailed information on the condition of each system, make recommendations in development of a 5-year plan.
  • Provide input in developing an energy management program to include long range energy use goals, temperature and lighting standards, and a facilities improvement program to modify buildings and utilities systems to improve energy efficiency.
  • Contribute to the improve service contract database and tracking system.
  • First point of contact for alarm response and security-related issues.

Facilities Personnel Supervision

  • Work with and coordinate facilities staff to ensure optimum maintenance (both preventative and reactive) and safety of all program areas.
  • Participate in the orientation, training, and day-to-day supervision of facilities staff.
  • Facilitate and attend regular facilities staff meetings to inform, plan, direct and hear staff concerns.
  • Provide guidance and support to facilities staff members and temporary labourers as required.

Financial

  • Monitor and submit credit card receipts for facilities expenditures for approval.

Preventative Maintenance Program

  • Create, implement, and monitor preventative maintenance program to reduce the frequency of breakdowns and downtime of critical equipment and systems.
  • Implement required corrective measures, including repair or replacement of obsolete, worn, or broken building systems.
  • Participate and assist in identifying capital funding needs for heating, ventilation, and air conditioning systems (HVAC) upgrades, electrical upgrades, and energy conservation programs.
  • Assist in developing an Operations and Maintenance manual.

Facilities Service Requests

  • Central point of contact for all staff whether in person, by phone, by email and/or intranet facilities service request form.

Safety and Security Services

  • Provide oversight of Bissell’s Fire Suppression system, video camera system, fire alarm system, security system, telephone system, and the facility keys storage and allotment.
  • Assist with the development and dissemination of code compliance and health and safety practices.

Planning and Managing Capital Projects

  • Assist with facilitating the initiation, planning, approval, consultation selection, design, review and construction delivery of all new construction, renovations, infrastructure, energy upgrades and major building maintenance initiatives.

Property Planning

  • Organize and maintain accurate drawings and information for all of Bissell’s Centre’s facilities as well as maintain databases, including the facilities service request data. Maintain the facilities management intranet page. Contribute to maintaining internal and external signage, as directed by and in conjunction with the marketing department.
  • Track and manage all Bissell storage and usable/available space.
  • Review and advise on accommodation requests in the context of available facilities space and appropriate timing.

Logistics and Mail Services

  • Oversee the shipping and receiving of goods and materials, storing and maintaining audio/visual equipment, assist with office moves and occasionally special event set up.

Vehicle Management

  • Development and implementation of standards, procedures and policies to ensure continuing operational efficiency, preventative maintenance, cost effectiveness and safety of Bissell Centre’s vehicles.

Workplace Health and Safety

  • Assist with the design, development and implementation of Occupational Health and Safety procedures and policies to ensure compliance and safety of Bissell’s employees. Increase Bissell’s compliance under the OHS Act.
  • Work with the program managers to ensure appropriate OH&S policies, procedures, and systems exist for the safe and effective operation of programs.

GUIDING COMPETENCIES:

The Employee should demonstrate strong competency in the following:

  • Behave Ethically: Understand ethical behavior and business practices and ensure own behavior is consistent with these standards and aligns with the mission, vision, and core values of Bissell Centre.
  • Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
  • Communicate Effectively: Speak, listen, and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Service Focus: Anticipate, understand, and respond to the needs of participants and the community to meet or exceed their expectations within the organizational parameters.
  • Foster Teamwork: Foster, sustain and role model productive team management practices, and contribute to a positive team environment. Share expertise and knowledge to support, coach and develop others.
  • Make Decisions: Assess situations to determine the importance, urgency, and risks, and make clear decisions that are timely and in the best interests of the organization.
  • Stay Organized: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.
  • Plan Proactively: Determine strategies to move the organization forward, set goals, create, and implement action plans, and evaluate the processes and results.
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
  • Adapt to Change: Personal capacity to adapt to change, lead competently through change, and make strategic adjustments to address changing needs.
  • Self-Motivate: Capable of demonstrating independence and entrepreneurialism.
  • Work SMART: Create goals that are Specific, Measurable, Attainable, Realistic and Time Bound.

Conditions of Work

Interpersonal and Relationship Building Skills: Approachable, with the ability to build trust and respect, cultivate strong positive relationships with a variety of stakeholders.

Change and Project Management Skills: Personal capacity to adapt to change, lead competently through change, and make strategic adjustments to address changing needs.

This position works closely with community participants who are experiencing complex life situations. As such, this position requires a calm and empathetic demeanor with the ability to de-escalate conflict and intense situations with clear and effective communication methods.

Ability to spend frequent periods of time standing and frequent periods of time moving, bending, and lifting. It is a frequent requirement to stoop or lift material, fixtures or equipment and climb ladders. Employees must be able to regularly lift and/or move up to 50lbs.

Flexibility of the working week is inherent in this position as the workload fluctuates. Flexibility to work a combination of weekdays and weekends is required.

Qualifications and Commitment to Values

  • 3 - 5 years’ experience in building maintenance
  • Demonstrated personnel leadership experience
  • Knowledge of HVAC systems would be an asset
  • Project management experience would be an asset
  • Technical or trade background would be an asset
  • Working knowledge of all MS office applications (eg. Excel, Word, etc.)
  • Class 5 Driver’s Licence required
  • Familiarity with issues of poverty and Edmonton’s urban core is considered an asset
  • Familiarity with the non-profit industry is considered an asset
  • Personal commitment to Bissell Centre’s Mission, Vision and Core Values
  • Ability to apply Bissell Centre’s Strategic Framework into day-to-day work
  • Commitment to maintaining integrity and confidentiality related to Bissell Centre

Screening Requirements

  • Criminal Record Check
  • Child Intervention Record Check
  • Class 5 License, 3 Year Driver’s Abstract, Proof of Vehicle Liability Insurance and Registration

(applicable only if operating agency vehicles)

Training Requirements

  • Conflict into Calm Training
  • Naloxone Kit Training
  • WHMIS Training
  • Standard First Aid & CPR/AED Training

The above listed training requirements must be completed within the first six months of employment. Other training requirements may be identified during employment and must be completed as directed.

 

Salary: $55,000.00/annually 

Application Deadline: February 14th, 2022

Job Status:  Full Time - Temp Contract (ending March 31st, 2023)

 

Interested candidates are invited to submit their resume and cover letter to:

 

We thank all applicants for their interest. However, only candidates selected for interview will be contacted.

 

Bissell Centre is an equal opportunity employer who is committed to diversity within our community and welcomes applications from all qualified individuals regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, or disability. Bissell Centre is committed to the principle of equal employment opportunity for all employees, in accordance with provincially and federally legislated protected grounds.

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