Job Summary: Hope Mission’s Summer Camps provide programming to kids and youth from single parent, foster, and group homes, and those with other barriers to traditional camp programming. The Brightwood Ranch Camp Secretary will support the Brightwood Ranch Program Manager to ensure the day to day administration activities are developed and maintained in order that the ministries and programs can continue to run as smoothly as possible. Key responsibilities will include overseeing camper registrations and all daily admin for Brightwood Ranch and Camp Hope (Calgary).
Leadership: Lead through serving.
Communication: Maintain clear communication within Hope Mission: Program Manager, the outreach team, purchaser, HR, Accounting, and with participants of the programs.
Team Work: Active participation in staff meetings and functions. Serve, strengthen, and uplift other team members.
Faithful, Available, and Teachable: Serve with faithfulness and excellence. Be consistent in work and willing to grow in character and skill. Be willing and ready to serve, strengthen, and uplift people in the name of Jesus Christ.
Main Duties and Responsibilities:
Administrative Support: Assist the Brightwood Ranch Program Manager in administration (Petty Cash, Purchase Orders, Capital Expenditures, Invoices, Donations, etc). Ensure the daily operations of the office are managed in accordance with Hope Mission polices and procedures.
Reception: Answer the phones and manage the front desk with a warm and friendly presence while providing accurate information to inquiries. Coordinate internal and external resource referral information for people who come through Hope Mission’s doors. Be ready and willing to lend a listening ear and direct people to appropriate services.
Logistics: Maintain an inventory of supplies and coordinate orders as needed.
Timekeeping: Assist with compiling and submission of monthly timesheets to payroll.
Information Management: Assist with sending paperwork to Human Resources.
Database: Upkeep and maintain records for clients and staff members. Retrieve client or staff information when needed. Coordinate Camper Registrations.
Donations: Receive donations and respond in kind to our donors as per policies and procedures of Hope Mission.
Outreach Ministry: Support the ministry team as they run programs to children and families. Develop relationships with the children and families who come to Hope Mission programs. Be available to join in program on occasion when there are staff away.
Event Planning: Support the team with event administration and execution.
Perform other relevant duties as assigned by the Brightwood Ranch Program Manager.
Minimum Qualifications & Skills:
Ministry Experience: Relevant experience in ministry involving administration, leadership, children, youth, and outreach. Understanding of various challenges of those “at risk” and able to handle relevant reports.
Administrative Experience: Training or experience in managing business and fiscal affairs. Experience with Office Programs (Word, Excel, Powerpoint, Media).
Self-Starter, Team Player, Multi-tasking, Flexible: Able to manage competing priorities and multiple activities, events, and situations. Works well under pressure and requires minimal supervision.
Education: Completion of high school, Business Administration or Ministry Degree an asset.
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