Bent Arrow Traditional Healing Society
closed 4 days ago (Tue, 24 May) full time
• $3364.92 till $3499.51 monthly salary
The position is an administrative support position. The key role is to relieve reception and to provide admin support to the Nikihk Housing 1st program. This position will relieve receptions during breaks, lunch hour, and be available to cover reception when they are not in for the day.
Relieve reception during breaks and lunch hour
In the event reception is sick or away on holidays provide full coverage
Record staff messages and distribute to appropriate staff
Carry out administrative duties such as filing, typing, copying, scanning, etc.
Write and distribute email, correspondence memos, letters, faxes and forms
Schedule potential clients for prescreens (prescreens done twice per week)
Ensure that all payment authorizations are correct and submitted to accounting
Collect and submit receipts for payment authorizations
Submit petty cash reimbursements with receipts and mileage claims
Track credit card payments and maintain detailed records
Process payments for tenant insurance and ensure tenant insurance is up to date
Rent reconciliations – call landlords and track results. Distribute to staff (monthly basis)
Order office supplies
Record of meeting minutes and distribute to all staff
Collect and revise time sheets and submit to HR (once per month)
Prepare staff supervisions and review client files each month
Maintain staff contact lists
Manage and update the program calendar and virtual files
Conduct monthly staff file reviews, yearly client file audits, report to Team Lead
Maintain computer and manual filing systems
Provide training to new hires in admin processes, ETO, Life 360
Contact potential staff candidates and schedule interviews
Other administrative duties, responsibilities and projects as assigned
Homeward Trust Site Visit
Qualifications and Skills
Effective writing and communication skills
Excellent computer skills
Excellent phone etiquette
Ability to work well as a team member
Ability to work on own/unsupervised
Graduated from a business admin program would be an asset
Must provide a Criminal Record Check with Vulnerable Sector and Intervention Record Check (within a 6-month period from date of completion).
Strong communication and interpersonal skills.
Monthly salary, based on working 34.50hrs per week.
Paid sick and wellness days after completing 3 months’ probation.
Extended Health Benefit (50/50 cost sharing) after 6 months employment.
Job Type: Full-time
Closing Date: Job posting will be open until suitable candidate is found
How to Apply
You can send your cover letter and resume via
COVID-19 Notice: Bent Arrow Traditional Healing Society has implemented a COVID-19 Vaccination Policy. Employees must be fully vaccinated against COVID-19 and provide proof of vaccination. Employees who cannot be fully vaccinated on the basis of a protected legal ground (e.g. medical, religious) may request an exemption. Please note that this policy applies to all employees, including new hires, and volunteers. If your application is successful, you will be asked to provide proof of vaccination or request an exemption.
How to Apply
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Contact Details Bent Arrow Traditional Healing Society , 11648 85 st, Edmonton , AB 780-481-3451
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