Coordinator, Volunteer Services

Bilingual (Preferred)

Full-time – 37.5 hours/week

May Court Hospice - Ottawa

Hospice Care Ottawa relies on and values the contributions of our 700+ volunteers who contribute to every aspect of our programs. 

We are seeking a Coordinator who is passionate about volunteers services in the charitable sector! 

Who We Are:

Hospice Care Ottawa (HCO) is a community-based charitable organization whose mission is to accompany and support individuals and their families through their end of life journey by providing compassionate, high quality care. Hospice programs include Day Hospice, In-Home support, Family Support, Residential Hospice services and Bereavement Support.  HCO proudly recognizes and welcomes the diversity of our community and strive to be inclusive for all. HCO is looking for people to work in a supportive integrated environment who are committed to supporting the highest quality palliative care. 

Why Work Here: As Coordinator, Volunteer Services, you will be provided:

• A positive and collaborative work environment
• Support and focus on employee well-being and work-life balance
• The ability to make a difference and see the impact your work is making
• Competitive compensation and excellent group benefits for the not-for-profit sector
• Comprehensive orientation program
• Training and development opportunities
• Working with a team of staff and volunteers who are committed and dedicated to the mission and vision of Hospice Care Ottawa

What You Will Be Doing:  The Coordinator, Volunteer Services (CVS) works within the Volunteer Team as well as collaborates with an interdisciplinary team in the coordination of Hospice Care Ottawa’s Volunteer Program.  The CVS is responsible for development, implementation and evaluation of all elements of the Volunteer Program including but not limited to: recruitment, onboarding, training, scheduling and the ongoing supervision and support of a broad range of volunteers that fulfill multiple assignments within Hospice Care Ottawa.

Key Responsibilities

• Recruitment, onboarding and full orientation of new volunteers
• Matching volunteers to clients, services and programs
• Responsible for the scheduling of volunteers ensuring proper coverage to support Hospice programs
• Providing continuous coaching and support during volunteers’ assignments and throughout their relationship with HCO
• Implementing, facilitating and evaluating training for volunteers which includes core training courses; task-specific orientations; shadowing; follow-up for performance and satisfaction
• Work collaboratively with program staff to encourage feedback to volunteers both positive and constructive and to determine next steps to create a resolution if necessary.
• Organizing and evaluating continuous learning activities and other professional development opportunities, in collaboration with other agencies/organizations, as appropriate
• Monitoring status of volunteers
• Developing and reviewing program guidelines, policies, procedures, position description, and other administration type documents

What Is Needed From You: The successful candidate will possess:

• Certificate in Volunteer Management and/or equivalent combination of education and experience
• Minimum 5 years’ demonstrated experience in people management
• Minimum 2 years’ demonstrated experience in volunteer recruitment, training and support
• Experience in managing a roster of over 400 volunteers
• Experience working in a non-profit, volunteer-driven environment
• Volunteer management in a healthcare setting an asset
• Knowledge of and responsive to current trends in relation to legal and administrative requirements of volunteer screening, management, adult education and support/coaching
• Knowledge of trends in volunteer management particular to the healthcare environment
• Exceptional organizational skills
• Strong facilitation, training and coaching skills
• Exceptional interpersonal and communication skills, both written and oral, with professionalism and discretion
• Conflict resolution skills
• Strong computer literacy with Microsoft Office, database management and social media platforms
• Ability to work within a collaborative environment and independently
• Ability to prioritize, set priorities and deal effectively and efficiently with competing demands within a busy, fast-paced environment
• Bilingualism in both official languages preferred

Other Position Requirements:

• Ability to work occasional evenings and weekends when needed
• Ability to commute between all Hospice Care Ottawa locations when required
• Provision of a satisfactory Vulnerable Sector Check

COVID-19: All employees of Hospice Care Ottawa are required to provide proof of COVID-19 full vaccination as well as continue to comply with the vaccination policy. 

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed in this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of this role. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Hospice Care Ottawa is an equal opportunity employer welcoming application from individuals with diverse backgrounds.

Accommodation is available during all aspects of the recruitment process. If you require accommodation, please make your request known when contacted