Job Posting 83408

Archives Summer Coordinator
YWCA Edmonton
Edmonton area
closed yesterday (Thu, 26 May)
canada summer jobs / summer students  •  $15.00/hour

About YWCA Edmonton

YWCA Edmonton is a powerful voice for equity and has been leading social change and progress for women and families in the Edmonton region since 1907. Part of an international movement, YWCA Edmonton is a trusted provider of services, programs and advocacy work that transforms lives and helps build a stronger, healthier, and equitable community for all. YWCA Edmonton is a member of YWCA Canada, the oldest and largest women’s social service organization in the nation.

Job Summary

Over the course of our 115-year history, YWCA Edmonton has amassed a vast collection of records and memorabilia. Newspaper clippings, pictures, letters, and a variety of other large and small objects form the current collection. YWCA Edmonton has chosen to archive some of this information because it is of long-term historical significance to both the community and the organization. The majority of these objects are now housed in boxes at our off-site storage facility, and many of them will need to be evaluated individually. The applicant will be expected to offer suggestions for archiving current documents, as well as assessments on what is and isn't relevant to keep.


For a summer work term, we are looking for a student with expertise in archives and/or records management (May-August 2022). The chosen candidate will:

  1. Evaluate the current archives and identify how to effectively preserve the history of YWCA Edmonton. The chosen applicant will need to create a precise and goal-oriented archive plan and decide how to implement it in stages.
  2. The chosen applicant will submit recommendations for inventorying and classifying materials, as well as a strategy for future preservation of items.
  3. The chosen applicant will reorganize content as necessary to identify and separate distinct fonds, arranging and describing the contents of these fonds.
  4. The successful candidate will also perform a range of other archival functions as they deem necessary, including basic conservation and digitization.

Many of the hours for this role are expected to be spent in our off-site storage facility. The remaining time could be spent working remotely or in our office. Candidates should be aware that the YWCA Edmonton has a strict COVID-19 policy that requires all personnel to be fully vaccinated to best ensure everyone's safety.

Qualifications Required:

  • The ideal candidate will be able to demonstrate knowledge of and expertise with archiving and records management through a combination of job experience, volunteering, or course work/education.
  • Must be physically able to lift, reach and carry boxes up to 15 kg.
  • Must have own transportation.
  • Must be organized, detail-oriented, self-motivated, and have excellent communication, time management and problem-solving skills.
  • The applicant must be able to take initiative and work independently most of the time.
  • Interest in conducting research and preserving historical documents is an asset.
  • Between 18 and 30 years of age.

Checks & Insurance:

  • Able to provide a clear Criminal Record and Vulnerable Sector Check
  • Able to provide a clear Intervention Record Check

YWCA Edmonton acknowledges that we are on the traditional land of Treaty 6 Territory and the Metis Homeland of Region 4. The footsteps of diverse Indigenous peoples have marked this territory from time immemorial — First Nations, Metis, Inuit and now settlers from around the world. We are all treaty members, with recognition and respect for Indigenous Peoples and the traditional territories on which we live, work and play. We call upon our collective honoured traditions and spirits to share responsibility for stewardship of this beautiful land and our community.

Employment Type: 37.5 hours per week

Period of Work: May 2022 – August 26, 2022

Salary: $15.00/hour

Competition Closing Date: May 18, 2022  (or until suitable candidate is found)


This job is funded by the federal government’s Canada Summer Jobs program.

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