Accounts Payable and Payroll Administrator
Coastal First Nations - Great Bear Initiative
Work From Home -
Vancouver & Lower Mainland
closed 3 days ago (Fri, 20 May) full time - temp / contract
• $50 - $55,000.00
ACCOUNTS PAYABLE & PAYROLL ADMINISTRATOR
Full-time Position – Maternity Leave Coverage
About The Coastal First Nations – Great Bear Initiative:
The CFN-GBI is a not-for-profit Society established in 2003 that is owned and operated by a unique alliance of First Nations on British Columbia’s North and Central Coast and Haida Gwaii. The principal goal of this group is to restore and implement ecologically, socially, and economically sustainable resource management approaches on the Central and North Coast and Haida Gwaii. To learn more about us at www.coastalfirstnations.ca
PROTECTING OUR COAST. BUILDING OUR ECONOMY.
A unique alliance of nine BC First Nations, creating jobs for the future and protecting the Great Bear Rainforest.
Who we are looking for:
You are highly organized and very detailed oriented with demonstrated expertise in Accounts Payable, Benefits and Payroll Administration. You are a self-starter and are tactful and discreet when working with sensitive and confidential information.
You thrive working in a supportive team environment. You are excellent at prioritizing and managing multiple tasks and deliverables; you are good under stress, and you know how to ask for help when needed. We are in a high-growth phase so we are looking for someone who enjoys a fast-paced and agile environment and has strong accounts payable and payroll administration experience.
What we offer:
We offer meaningful work. We give back to our communities, our land, our sea, our economy, and our environment. In addition to working with an inclusive, supportive, caring group of people, we offer a competitive compensation package which includes:
Three (3) weeks annual vacation
An additional two (2) weeks paid time off during the festive season
One (1) additional paid week off for cultural/family leave
A generous registered pension plan
A healthy extended benefit plan
A chance to make an impact while being part of a progressive, dynamic team
As the Accounts Payable Administrator you will be responsible for planning, organizing, and executing all aspects of the accounts payable function. Working closely with the Finance and Administration team, as well as Project Managers, you will receive and process purchasing correspondence, complete data entry invoices for cheque runs, research account activity, work with vendors, reconcile statements, manage billing concerns, and perform other accounting duties as assigned.
As the Payroll Administrator you will ensure that the payroll for all employees is accurately prepared and administer all benefit programs. You will record all payroll expenditures will assist with payroll projections when needed.
Enter day-to-day financial transactions into accounting software for GBI.
Process accounts payable for vendors, employees and Project Managers, including entering and paying bills; and preparing cheques or pre-authorized debits for signature.
Ensure all bills have been pre-approved and pre-coded (follow up with Senior Bookkeeper, Finance Controller or Project Managers as required).
Process and monitor accounts receivable; alert Senior Bookkeeper and/or the Finance Coordinator (Controller) on any overdue receivables.
Prepare bank reconciliation (with all supporting documents) for Senior Bookkeeper’s review and finalization.
Reconcile credit card statements to holders’ expenditure reports; follow up with Director of Operations and CEO on any missing supporting receipts.
Enter payroll (with coding provided by the Senior Bookkeeper and/or Finance Coordinator (Controller) to various projects and reconcile as required to CRA PD7A and third-party software (PayWorks).
Review and reconcile petty cash balance with expenditure records.
Review the general ledger and registers for completeness.
Post recurring journal entries as required.
Conduct self-reviews to check for accuracy
Payroll and Benefits Administration:
Using PayWorks, input, administer, and process the semi-monthly payroll accurately and on a timely basis.
Keep the payroll system current by onboarding and offboarding employees, updating employee salaries, taxable benefits, and other deductions, as well as producing Records of Employments.
Complete year end payroll tasks (e.g. reconcile and distribute T4s, T2200s, and etc.).
Respond to inquiries from employees, government agencies, and/or other third parties.
Maintain detailed records and documentation of all payroll functions and processes.
Administer group benefits programs by adding new enrolments, updating salary and coverage modifications, and removing past employees.
Liaise with contracted payroll company and Service Canada as needed.
Download payroll reports from PayWorks and CRA .
Maintain Files and Documents:
Manage the payables email for all incoming bills, receipts and requests
Maintain electronic files related to bookkeeping and accounting (as outlined in the Financial Processes and Procedures manual).
Follow and update the Financial Processes and Procedures manual ensure it is current, accurate and compliant.
Set up all contracts from funding organizations
Create electronic contractor and sub-contractor files
Allocate direct and indirect costs in accounting software to funders and projects.
Maintain the Projects and Contractor Register.
Relationships with internal parties:
Forge strong relationships with a variety of employees, managers, partners, venders and
Collaborator, able to work independently as well as with
Be approachable, professional, personable and able to build harmonious working relationships with co-workers and all external
Meet with the Senior Bookkeeper and Finance Coordinator (Controller) on a regular basis
Raise any issues, challenges, or opportunities for improvements.
Assist with additional assignments or tasks as required.
Follow-up on action items by completing tasks and documenting results.
Determine efficient means of communication.
Managing e-mails and communications with employees, program managers and vendors
Exchange information reports etc. as needed.
Participation in Employee Meetings
Participate and contribute positively to scheduled meetings.
Celebrate successes and troubleshoot challenges.
Follow-up on action items; completing tasks and documenting results.
Volunteer to chair a meeting if selected.
Other related duties as required.
Qualifications: Education and Experience
Completion of Grade 12 (High School Diploma)
Post-secondary bookkeeping certification; or a minimum 5 years’ hands-on full-cycle bookkeeping experience
Five years’ experience in accounts payable, payroll administration and office administration.
Experience working in the non-profit or construction industry an asset.
Previous working knowledge and experience working with Indigenous organizations and communities is a definite asset.
Good understanding how a non-profit Society operates.
Skill Sets and Competencies
Strong personal interest and commitment to Coastal First Nation – Great Bear Initiative’s mission and vision
Practical experience and intermediate knowledge of Microsoft Office applications, Teams and Outlook.
Advanced Excel and Adobe Acrobat skills, knowledge and experience.
Exceptional knowledge of the principles of financial accounting, payroll processing and BC Employment Standards.
Solid knowledge and experience with QuickBooks Desktop and other accounting programs
Strong problem-solving and analysis skills, with the ability to make sound decisions.
Able to support a high-performing team in a demanding environment by taking initiative, prioritizing needs, and meeting tight
Able to exercise diplomacy, tact and good judgment in recognizing scope of authority and in protecting confidential
Highly organized, detailed oriented, patient and able to prioritize
Excellent written and spoken English
Exceptional listening and conflict resolution
Able to perform administrative duties with deliberate speed and accuracy and without immediate and constant supervision.
We have a number of COVID-19 safety measures in place. This includes a requirement for all new employees to provide proof of full vaccination, prior to their first day of work or the start of their employment. We will consider an accommodation for anyone who’s unable to be vaccinated due to a protected ground as defined by the Human Rights Code.
How to Apply:
Interested candidates are invited to submit the following to careers at no later than May 20, at 5:00 pm PST.
A letter of interest, outlining how your previous experience and education would support this
A most recent V.
Contact information for two
The successful candidate must provide references and a clear criminal records check and proof of vaccination. We encourage applicants to submit applications as soon as possible, as applicants will be reviewed on an ongoing basis. As this is a unique opportunity we welcome and are open to discuss flexible arrangements. We thank all applicants for their interest; only those selected for an interview will be contacted.
Persons of Indigenous ancestry will be given preference. s16(1) CHRA.
How to Apply
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