Job Posting 84391

Executive Coordinator
BC Housing
Vancouver & Lower Mainland
Burnaby
closes in 2 days (Mon, 27 Jun)
full time  •  ($58,629 - $68,975¬†annually)

EXECUTIVE COORDINATOR:

($58,629 - $68,975 annually)

POSITION SUMMARY

Reporting to the Chief Information Officer (CIO), the Executive Coordinator is responsible for the efficient management of the Office of the CIO. He/She/They manages the financial aspects of the department including budget, invoice processing, procurement card reconciliation, purchase orders, procurement processes, and financial reporting. The position is also responsible for department reporting including project status, performance measurement and department workplan updates. The position provides executive assistance to the CIO including confidential issue management, travel logistics, calendar management, PCard processing, and overseeing the flow of information between the CIO and IT managers. The role coordinates department communications and correspondence and acts as administrative liaison with other departments/branches and external contacts.

CANDIDATE PROFILE

The successful candidate will have the following:

EDUCATION & EXPERIENCE:

  • Diploma in commerce, business administration or other relevant discipline.

  • Considerable experience in financial management including invoice tracking and payment, procurement, budgeting, periodend
    processing and analytical reporting

  • Considerable experience in managing the administrative aspects of the office of a senior executive within a fast paced,
    complex environment.

  • Or an equivalent combination of education, training and experience acceptable to the Employer.

 KNOWLEDGE, SKILLS AND ABILITIES:

  • Sound financial knowledge and experience including daily financial transactional processes, procurement, budgeting and
    reporting

  • Good understanding of the management, business and administrative practices of IT projects and day to day technical
    support.

  • Well versed in Information Technology, especially with technical jargon.

  • Good understanding of IT systems and excellent computer skills, including a high level of technical proficiency with
    Microsoft Office products including Word, Excel, Powerpoint, Access, Frontpage, Visio and Project.

  • Ability to learn, understand and apply the Department’s policies, programs and operating requirements.

  • Ability to assess department requirements, develop new administrative approaches to conducting business and lead the
    administrative function.

  • Ability to manage multiple issues and projects, co-ordinate work with others, keep senior IT management apprised of major
    issues and adapt to changing priorities.

  • Ability to foster strong working relationships with internal and external stakeholders to accomplish objectives.

  • Effective conflict resolution, consensus building and interpersonal skills.

  • Excellent verbal and written communication, organizational, analytical, problem solving, time management and expediting
    skills.

As part of our commitment to maintaining safe and healthy spaces, BC Housing has introduced an interim mandatory vaccination program for all employees. We require proof of being fully vaccinated against COVID-19 as a condition of employment. Individuals who cannot be vaccinated for reasons related to a protected ground under human rights law (such as medical issues or sincerely held religious beliefs) may request an accommodation. Upon receiving a request, we may request additional information to determine whether the applicant can be accommodated in the desired role without undue hardship. 

How to Apply:

Please review the attached job description for a complete list of duties, qualifications and competencies.  To be considered for this competition, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position.  This information will be used as part of the selection process.

Your cover letter and resume should be submitted as one document in your profile when applying for this position. Please add your cover letter to your resume and submit both documents as your resume.

 

Please review the Job Description prior to applying

 

As part of the application process, you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. Please allot up to 5 minutes to fill it out after submitting your resume and cover letter as one single document.

Only applications submitted using the Online Recruitment System at www.bchousing.org/careers will be accepted

If you are passionate about what you do and want to use your expertise to engage in a meaningful and challenging work, please apply to join our team today at www.bchousing.org/careers

At BC Housing, we're committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We invite and welcome applications from women, visible minorities, Indigenous Peoples, People with Disabilities and Disabled People, persons of all sexual orientations and gender identities, and all people committed to meaningful work that makes a difference.  We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact .

We didn’t become one of BC’s Top Employers and one of Canada’s Greenest Employers without a lot of thought, care and consideration for our team and environment. Our supportive and collaborative workplace balances engaging and challenging work with personal development and wellness initiatives.

Apply Now: www.bchousing.org/careers

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