Job Posting 84688

PPCA Administrator
Powering Past Coal Alliance (PPCA)
Ottawa area
closes in 31 days (Wed, 3 Aug)
part time - temp / contract

PPCA Secretariat Recruitment

 

Administrator

Location: Flexible - London / Ottawa / Berlin / Brussels preferred.

Salary: Competitive salary based on qualifications, experience and location.

Contract: Initial 12-month contract, with possibility of renewal. Part-time / flexible working considered.

 

The Powering Past Coal Alliance (PPCA) is a global coalition of national and sub-national governments, businesses and organisations working to advance the transition away from unabated coal power generation. Together, the Alliance advocates that shifting away from coal power generation is essential for clean air, healthy communities, sustainable economic growth, and a safe climate. A timely transition is necessary to meet the international climate change commitment to keep global temperature increases to 1.5°C.

 

Since its launch in November 2017, the PPCA has grown to 165 members and sees increasing demand to support international cooperation and knowledge exchange. The second half of 2021 saw the PPCA at the forefront of the UK COP26 Presidency efforts to ‘consign coal to history’. 

 

Following on from a momentous year, the PPCA now forms a central part of efforts driving the global coal-to-clean power transition. As the Alliance approaches its fifth anniversary, it will continue to grow in activities and impact to take this work to the next level. The PPCA is aiming to use the momentum created by COP26 to further the transition from coal to clean energy, including via Germany’s Presidency of the G7 and COP27 in Egypt. 

 

The PPCA Secretariat is the vehicle for providing dedicated capacity to support the Alliance and its members, working directly with its co-chairs, Canada and the United Kingdom. The Secretariat team operates as a dedicated unit co-hosted by think tanks E3G and the Pembina Institute, who also provide expert analysis, advice, and administration in support of the Secretariat, co-chairs, and Alliance members.

 

The Secretariat has recently secured multi-year funding from several of its close partners and is now embarking on an exciting transition in support of its members. With the team set to grow from three to eight+ staff members over the coming months, we are seeking talented and enthusiastic candidates to join us in this endeavour.

 

The PPCA is recruiting an Administrator, who will be responsible for the provision of efficient and effective administration of the Secretariat. The role holder will work at the heart of the Secretariat, collaborating closely with all members of the Secretariat team to ensure that administrative processes run smoothly in support of the Alliance’s activities. The position will focus on overseeing the Secretariat’s internal processes, which will include - but not be limited to - financial and grant reporting, resource management, and event support.

 

The PPCA values diversity and welcomes applications from all suitably qualified candidates regardless of age, gender, race, disability, sexual orientation, religion or ethnic background.

 

Given the international nature of the activities of the Alliance, there is an expectation that the role holder will be able to undertake international travel.

 

The preferred location for the role holder is in one of E3G’s or Pembina Institute’s offices located in Europe and North America (e.g., London, Ottawa, Brussels, Berlin, Washington). Flexibility beyond these locations may be possible for freelance candidates. Candidates must have the right to work in their prospective location. Our salaries ranges offer an indicative estimate for the role, and final salary will be determined by the experience and location of the chosen candidate.

 

The PPCA offers flexible working arrangements and operates a balanced office/home based working approach. We are open to exploring optimal working arrangements with the successful candidate.

 

Role and Responsibilities

  • Support the Secretariat to ensure the efficient organisation and management of all team activities.
  • Manage and maintain PPCA records, core documents, shared working space and databases.
  • Support development and implementation of the Secretariat’s annual workplan and deliver ongoing review and reporting requirements.
  • Assist with financial management of the Alliance, including forecasting project spend and overseeing invoices and payments.
  • Support the Secretariat resourcing, including funder liaison and proposal development.
  • Manage contractual agreements with PPCA funders and suppliers.
  • Organise and take notes at regular PPCA Secretariat calls.
  • Support preparations for PPCA events (e.g., UN Summits, members meetings), including project management, invitations, venue hire, travel bookings, hospitality liaison, and other logistics.
  • Act as the first point of contact for the PPCA to external enquiries, including monitoring the Secretariat inbox.
  • Support to other ad-hoc administrative and operational tasks, as required.

 

Candidate Profile

Essential Experience:

  • Excellent administrative management skills, including project planning, financial administration and record keeping.
  • Proven capability in managing international grants and projects, including government grants.
  • Demonstrated interest in the core mission and values of the PPCA.
  • Highly organised, with the ability to plan, prioritise, multi-task and meet deadlines.
  • Excellent IT skills, including MS Word, Excel, Outlook etc.
  • Strong teamwork, accountability, and communication abilities. 
  • Strong problem-solving and interpersonal skills.
  • Excellent written and spoken English language skills.

 

Desirable Experience:

  • Understanding of international climate / energy policy and energy transition processes, including in PPCA member countries and other major coal users. 
  • Previous experience in a Secretariat, network and / or government role, including diplomatic protocol.
  • Experience in international environments, particularly working across different cultures and time zones.
  • Additional language skills welcome, particularly French and / or German.

 

How to Apply

Please include:

  • A CV of maximum two pages
  • A cover letter of no more than one page outlining why you are applying for this role, when you would be able to start, and contacts for two referees

 

This role is contracted out of E3G’s or Pembina Institute’s offices located in Europe and North America (e.g., London, Ottawa, Brussels, Berlin, Washington). Candidates must have the right to work in these respective locations. Flexibility beyond these locations may be possible for freelance candidates. The PPCA offers flexible working arrangements and operates a balanced office/home based working approach. We are open to exploring optimal working arrangements with the successful candidate.

 

The PPCA offers a flexible approach to working life with a generous holiday package of 25 days. 

 

Competitive salary based on qualifications, experience and location of the chosen candidate.

 

This is rolling recruitment with interviews being conducted until the position is recruited. We will not be able to reply to every applicant.

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