Job Posting 84823

Building Systems Coordinator (electrical background preferred)
Ottawa Community Housing Corporation
Ottawa area
closes in 19 days (Fri, 22 Jul)
full time
Ottawa Community Housing Corporation (OCH) is a landlord who provides 15,000 homes to 32,000 residents including seniors, parents, children, couples, singles and persons with special needs within many communities across the City of Ottawa. As the largest social and affordable housing provider in Ottawa and the second largest in Ontario, we manage two-thirds of the City’s social housing portfolio.

But we are no ordinary landlord. We are partner, supporter, and cheerleader in the lives of some 32,000 residents who live in affordable and social housing in Ottawa. Through our vision, mission and values, OCH provides homes that link people in need to supports and services that can help them lead healthy, safe and fulfilling lives. Call Centre, maintenance and community safety services are available to the tenants 24 hours a day, 7 days a week. While we are a non-profit organization, funded by and operating at arm’s length from the City of Ottawa, OCH operates a lean, high-functioning business model, with a social purpose that is well regarded across the social housing sector in Canada and abroad.

The work we do at OCH enables our tenants to fully participate in the socio-economic opportunities of the City.  By joining our team, you will play a vital role in the development of safe and healthy communities.  Together, we build homes and communities that embrace diversity inclusion.

At OCH, we strive to represent the diversity present within the communities we serve. We are committed to engaging employees in creating a workplace culture of inclusion and belonging, where everyone can bring their authentic selves to work and feel valued. Our employees come from all different backgrounds, age groups, sexual orientations, speak a multitude of languages, and share different experiences and perspectives. We would not have it any other way.

OCH has also been recognized as one of the National Capital Region’s top Employers for five years in a row. Click here to learn why: https://reviews.canadastop100.com/top-employer-ottawa-community-housing

We are proud because every day we make a difference!

 
SCOPE OF POSITION

The Building Systems Coordinator reports to the Manager, Asset Management Operations, and is a member of the Asset Management Team. The Building Systems Coordinator coordinates preventative maintenance programs on assigned building systems for the entire portfolio, completes inspections, evaluations, estimates, reports and provides technical advice as required.  The Coordinator works in collaboration with the Property Managers and other stakeholders in a team approach to service delivery.

 
SUMMARY OF DUTIES AND RESPONSIBILITIES

•    Coordinates and inspects the work of contractors under the provisions of assigned contracts, issues work orders, identifies and recommends solutions to resolve concerns
•    Prepares contemplated change orders and letters of default for consideration by Manager, Asset Management Operations
•    Issues work orders and coordinates emergency repairs or replacements under purchasing policy guidelines
•    Requests cost estimates  and quotes for services, materials or equipment 
•    Completes field inspections and checklists and ensures that deficiencies are identified, reported and followed-up as required.
•    Maintains an inventory of asset components and other relevant data, and prepares recommendations for selection of materials and components 
•    Maintains OCH standards and updates maintenance operation manuals and the technical records database
•    Reviews invoices and confirms satisfactory completion of contract and completes post contractor evaluations and warranties
•    Provides technical advice, responds appropriately to stakeholder inquiries and complaints and works in collaboration with all staff in a team approach to client service delivery
•    Liaises with external agencies to recommend best practices
•    Participates in the development of the annual, 5 year, and 30 year capital works plan by supporting life cycle analysis, condition assessments and associated estimates
•    Seeks to maximize building system efficiencies through the development of maintenance practices, service strategies and contracts
•    Participates in the development and maintenance of an energy and sustainability program
•    Assists in the preparation of scopes of work, and tender documents
•    Assists in the development of Requests for Proposal and Terms of Reference and participates in the selection process
•    Works in accordance with Occupational Health and Safety Legislation and OCH policies and procedures
•    Identifies new code and by-law requirements related to buildings and their systems
•    Uses appropriate tools and fleet vehicle to complete daily activities
•    Represents OCH in a positive manner and treats all work related contacts with respect and courtesy

 
QUALIFICATIONS/EXPERIENCE
A typical candidate will have the following qualifications and experience.  Exceptional candidates with different qualifications will be considered at the discretion of the employer if demonstrated experience, knowledge and ability warrant.

•    This position requires a post-secondary diploma in mechanical/electrical engineering systems or in an applicable technical discipline. Electrical background preferred. 
•    A minimum (5) years of experience in building systems with responsibility for contract management for deliverable services, monitoring and control of cost and schedules.
•    A minimum (2) years of experience in asset management with responsibility for field inspections, condition assessments and life cycle planning.

 
KNOWLEDGE AND ABILITY REQUIREMENTS

•    Building systems which include, but is not limited to, mechanical systems, electrical systems , HVAC, fire protection and building automation/monitoring systems and elevating devices.
•    Maintenance practices and preventative maintenance inspections to residential buildings, especially low and high-rise structures.
•    Program planning, design, cost estimates and project management.
•    The production and interpretation of construction specifications.
•    Design standards, building codes, building components and materials.
•    Relevant legislation (eg: Ontario Fire Code, TSSA, Ontario OH&S Act and Regulations, Ontario Electrical Code, Property Standards, Ontario Plumbing Code, local bylaws, CSA/ULC standards).
•    Organizational skills including the ability to set priorities and co-ordinate diverse and conflicting activities.
•    Understanding of the values and objectives of a social housing organization and commitment to support those objectives.
•    Ability to manage and control budgets.
•    Capacity to operate effectively in a team-based approach with effective negotiation and conflict resolution skills.
•    Analytical skills to troubleshoot and resolve problems in the context of complex maintenance issues  
•    Effective written and oral communication skills relating to diverse audiences.
•    Capacity to gather, compile and report information related to building system requirements and options.
•    Proficiency in Microsoft Office and familiarity with database management.

COMPETENCY PROFILE

The core competencies to effectively perform in this position are Delivers Great Service, Builds Strong Work Relationships and Puts Learning to Work.

It is expected that these behaviours are demonstrated up to and including the specified level for each competency.  Click here for the full competency profile.

Delivers Great Service

Builds Strong Work Relationships

Puts Learning to Work

BCB

 
LANGUAGE REQUIREMENT

•    Fluent oral and written English skills
•    A functional capacity to communicate orally in French is desirable

OTHER REQUIREMENTS

•    Must possess a valid Class “G” driver’s license or equivalent and provide a personal vehicle for business use
•    Clear Criminal Record Check

 
 

OCH provides a comprehensive compensation and benefits package to our employees, including:

  • A commitment to work-life balance through a 35 hour work week and access to alternate work arrangements
  • 100% employer paid medical and dental benefits after 3 months of employment including a healthy living account allowing for flexibility in benefit coverage
  • A defined benefit pension with the Ontario Municipal Employees Retirement System (OMERS) where the employer matches the contributions of the employee.
  • 33 days off in your first year of employment, including a combination of:
    • Vacation leave
    • Special leave
    • Personal day
    • Designated holidays
  • Pregnancy and Parental Leave top up
  • Employer paid Employee and Family Assistance Program
  • Access to a comprehensive employee discount program
  • Career development opportunities

 

OCH is committed to providing accommodations for people with disabilities. If you require an accommodation, please notify Human Resources and we will work with you to jointly address your needs.

 
 
 
 

 

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