Job Posting 84992

Marketing Communications & Administrative Assistant
Big Brothers Big Sisters of Langley
Fraser Valley
201 - 20538 Fraser Highway, Langley BC V3A 4G2
closes in 25 days (Wed, 20 Jul)
full time  •  $24/hour

Title: Marketing Communications & Administrative Assistant
Position Type: Permanent, Full Time (35 hours/week)
Job Region: Fraser Valley – Langley
Application Deadline: June 17th, 2022, or until position is filled

Position Start Date: As soon as possible

 

At Big Brothers Big Sisters of Langley, we enable life-changing mentoring relationships to ignite the power and potential of young people. Since 1974, we have been matching children with adult role models in professionally supported mentoring relationships that help them achieve their biggest possible futures. With the guidance and support of a mentor, youth are reminded that they can be anything they dream of being. Mentoring relationships change young people's lives. With training and professional support, Big Brothers Big Sisters mentors form strong developmental relationships with their mentees that express care, challenge growth, share power, and expand possibilities.

We have an exciting opportunity for a positive, creative person to join the team at Big Brothers Big Sisters of Langley. We are currently seeking applications for the position of Marketing, Communications, and Administrative Assistant.

 

Is this you?

You are an energetic, creative, individual that is looking to use your event planning, communication, and marketing experience to help us achieve our mission of supporting children and youth in the Langley community. You will also assist in general administrative duties to welcome new volunteers and clients into our agency, and ongoing program support. The ideal candidate has excellent time management and organization skills, thrives in a fast-paced work environment, and enjoys variety in their day.

 

What you will be doing:

Marketing and Communication Duties

  • Assists with the development of the agency’s annual marketing, communications and fundraising event annual strategic plan.
  • Assists with fund-raising and special events by, preparing marketing materials, soliciting prizes/gifts, keeping records, banking, booking venues, and assisting with the planning, set-up, and organization of related activities.
  • Assists with the marketing of agency programs, mission and values for volunteer and donor recruitment purposes.
  • Participates in the development and coordination of agency communication to volunteers, board members, staff, donors, and families to communicate and promote the activities of the Agency
  • Manages the Agency’s web-site, through the National office, by editing, updating and monitoring the currency of information on a regular basis
  • Manages the Agency’s social media sites, by editing, updating and monitoring on a regular basis
  • Assists in the design and preparation of the Agency’s annual report

 

Administrative Duties

  • Performs customer service and reception duties including greeting visitors and clients, answering and referring telephone inquiries, tracking and following up on inquiries, acknowledging requests for service, checking website/email inquiries, and maintaining associated files
  • Issues thank-you letters and tax receipts to donors and maintains a file of tax receipts and correspondence including annual totals for Agency tax returns
  • Contacts volunteers, board members and families for activities, meetings and events and solicits and distributes complimentary event tickets to matches
  • Ensures supplies are adequately stocked, prepares, copies and replenishes program forms, and orders and stocks supplies and materials
  • Prepares and processes general Agency correspondence, takes and records meeting minutes, and maintains Agency files, the media binder and computer records
  • Processes bank deposits, recommends budget needs, manages petty cash, and performs other financial related duties
  • Assists in the processing of applications into Agency programs and the closure of files out of the programs.
  • Performs other responsibilities and duties as assigned by the Executive Director

What you bring:

  • Post secondary degree in marketing, communications or a related field. Two years directly related experience
  • Proficiency in MS Office
  • Excellent creative design and marketing skills. Hands on experience with web content management tools such as WordPress, social media platforms and, InDesign.
  • Excellent organizational skills and ability to handle multiple projects in a fast paced environment that requires quick thinking and willingness to adapt according to the situation.
  • Excellent customer service skill
  • Experience with event planning and facilitation of fundraising events.
  • Excellent interpersonal skills – ability to work independently and as a part of a team
  • Good bookkeeping and basic accounting skills
  • Creative, out of the box thinking
  • Excellent verbal and written communication skills
  • Ability to handle confidential material with discretion
  • Valid driver’s license and access to a motor vehicle

What we offer:

  • An opportunity to do meaningful work and make a positive impact in the community
  • A supportive, positive and engaging work environment
  • A commitment to work/life balance for employees
  • An hourly salary of $24.00 plus 2 weeks vacation
  • An excellent benefits package including extended health care and matched RRSP

 

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