Procurement Coordinator
Community Care Durham
York / Durham area
Whitby, Ontario
closing today (Mon, 27 Jun) full time
• Starting at $40,000 annually
Procurements Coordinator
(Full-Time)
Reporting to the Procurement and Contract Supervisor, the Procurement and Contract Coordinator is responsible for all inbound/procurement and simple contract negotiations as well as the ongoing contract lifecycle management. The Procurement and Contract Coordinator will represent Community Care Durham and the Finance team in a professional, effective, and knowledgeable manner.
Responsibilities include but are not limited to:
Contract Management:
Maintain day to day activities associated with post-award contract management and administration, such as tracking, insurance, WSIB, renewals, etc.
Identify and report on contracts that are expiring and require re-procurement
Procurement:
Review and process purchase requisitions, purchase order adjustments, and purchase orders
Consult with suppliers on price, availability of products, delivery schedules, etc.
Select qualified suppliers, monitor, and assess performance and take corrective action when required
Identify, research, and resolve problems relating to purchasing issues
Maintain departmental communications on purchasing requirements
Create and maintain the Company’s Approved Vendors List
Work closely with accounting team on purchase order payment
Inventory:
Maintain an inventory of PPE, office supplies, capital assets and promotional materials
Analyze historical sales and coordinate with staff to forecast future demand of various products
Compile inventory reports
Prepare and maintain purchasing files, reports and records
Month end Reports for Management
Other:
Troubleshoot problems, as they occur to ensure timely resolution
Communicate with other departments and our vendor partners to ensure effective relationships
Provide guidance to staff on the new procedures and processes related to the procurement process and purchasing needs, as required
Manage WSIB Clearance Certificates for Vendors
Qualifications required:
Minimum 2 years’ recent related experience required and with a not-for-profit is an asset
Purchasing certification/designation an asset
Intermediate to advanced capabilities and expertise in Microsoft office, Adobe Acrobat Pro, Google Suite
Strong interpersonal and communication skills
Detail oriented with an emphasis on accuracy and quality to complete work in a timely manner
Good writing and proofreading skills of simple contracts, policies/procedures and collating survey/report results
Able to decipher legal contract language in order to protect the company’s interests, minimize risk and maintaining vendor relationships
Strong organizational skills, including planning and forecasting
Able to work independently as well as part of a team
Demonstrate exceptional business judgement, creativity and thrive in a fast-paced, team environment
Able to compose correspondence and build vendor relationships
Able to successfully deal with conflict in an agreeable and professional manner
Technology-focused with knowledge of internet research (project management tools)
Satisfactory Police Vulnerable Sector Check
Sensitivity to adults with needs related to aging, physical and/or mental health
Adherence to COVID-19 safety practices including two doses of COVID-19 Vaccine (where medically able in accordance with our Immunization Policy)
Must work in a safe manner and promote the health and safety of all staff, volunteers, clients and the community as outlined within CCD policies
Compensation: Starting at $40,000 annually; three (3) weeks’ vacation per year of work; 11 paid (including stat) holidays; health, insurance, and pension benefits when eligible.
* Pay will be commensurate based on education and experience
Please apply in writing referencing posting #2022-143 outlining qualifications and experience by 4pm on Monday, June 27th, 2022 to
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