Job Posting 85077

Procurement Coordinator
Community Care Durham
York / Durham area
Whitby, Ontario
closing today (Mon, 27 Jun)
full time  •  Starting at $40,000 annually

Procurements Coordinator



Reporting to the Procurement and Contract Supervisor, the Procurement and Contract Coordinator is responsible for all inbound/procurement and simple contract negotiations as well as the ongoing contract lifecycle management. The Procurement and Contract Coordinator will represent Community Care Durham and the Finance team in a professional, effective, and knowledgeable manner.


Responsibilities include but are not limited to:


Contract Management:

  • Maintain day to day activities associated with post-award contract management and administration, such as tracking, insurance, WSIB, renewals, etc.
  • Identify and report on contracts that are expiring and require re-procurement


  • Review and process purchase requisitions, purchase order adjustments, and purchase orders
  • Consult with suppliers on price, availability of products, delivery schedules, etc.
  • Select qualified suppliers, monitor, and assess performance and take corrective action when required
  • Identify, research, and resolve problems relating to purchasing issues
  • Maintain departmental communications on purchasing requirements
  • Create and maintain the Company’s Approved Vendors List
  • Work closely with accounting team on purchase order payment


  • Maintain an inventory of PPE, office supplies, capital assets and promotional materials
  • Analyze historical sales and coordinate with staff to forecast future demand of various products
  • Compile inventory reports
  • Prepare and maintain purchasing files, reports and records
  • Month end Reports for Management


  • Troubleshoot problems, as they occur to ensure timely resolution
  • Communicate with other departments and our vendor partners to ensure effective relationships
  • Provide guidance to staff on the new procedures and processes related to the procurement process and purchasing needs, as required
  • Manage WSIB Clearance Certificates for Vendors

Qualifications required:

  • Minimum 2 years’ recent related experience required and with a not-for-profit is an asset
  • Purchasing certification/designation an asset
  • Intermediate to advanced capabilities and expertise in Microsoft office, Adobe Acrobat Pro, Google Suite
  • Strong interpersonal and communication skills
  • Detail oriented with an emphasis on accuracy and quality to complete work in a timely manner
  • Good writing and proofreading skills of simple contracts, policies/procedures and collating survey/report results
  • Able to decipher legal contract language in order to protect the company’s interests, minimize risk and maintaining vendor relationships
  • Strong organizational skills, including planning and forecasting
  • Able to work independently as well as part of a team
  • Demonstrate exceptional business judgement, creativity and thrive in a fast-paced, team environment
  • Able to compose correspondence and build vendor relationships
  • Able to successfully deal with conflict in an agreeable and professional manner
  • Technology-focused with knowledge of internet research (project management tools)
  • Satisfactory Police Vulnerable Sector Check
  • Sensitivity to adults with needs related to aging, physical and/or mental health
  • Adherence to COVID-19 safety practices including two doses of COVID-19 Vaccine (where medically able in accordance with our Immunization Policy)
  • Must work in a safe manner and promote the health and safety of all staff, volunteers, clients and the community as outlined within CCD policies


Compensation: Starting at $40,000 annually; three (3) weeks’ vacation per year of work; 11 paid (including stat) holidays; health, insurance, and pension benefits when eligible.

* Pay will be commensurate based on education and experience


Please apply in writing referencing posting #2022-143 outlining qualifications and experience by 4pm on Monday, June 27th, 2022 to

Human Resources, Community Care Durham email:

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