AGI is seeking a dynamic self-starter to join our team as an Outreach Coordinator through this recently created position. Reporting to the Executive Director, the Outreach Coordinator performs a variety of organizational, administrative and communication responsibilities. Working closely with the Executive Director and the Director of Support Services this role manages outreach activities to promote AGI within the Montreal community while increasing awareness about Alzheimer's Disease and other dementias.
About Alzheimer Groupe Inc (AGI)
Alzheimer Groupe Inc (AGI) is a Montreal-based charitable organization that offers therapeutic programs to individuals living with Alzheimer’s disease and other dementias. Additionally, AGI provides support services to families and professional caregivers, focusing on best practices in dementia care, while sensitizing the community at large through education and awareness.
- Full-time – 35 hours/week
- Monday through Thursday 9:00 a.m. to 5:00 p.m.; Friday 9:00 a.m. to 4:00 p.m.
- Occasional evenings and weekends as required by outreach needs.
- In-Office (primary) and Telework. Telework as determined by the Executive Director.
If employees are required to work from home because of public health mandates, staff are required to be available for emails, calls and meetings during regular business hours providing effective and prompt communication while completing all job responsibilities.
Duties and Responsibilities
- Create and maintain an annual global calendar of AGI programs, activities and events.
- Develop an annual outreach plan that includes communication and marketing objectives to promote AGI’s programs for people living with dementia, caregiver activities, education conferences, workshops and lectures, and fundraising initiatives taking place in the annual calendar.
- Adhere to and oversee an annual budget for outreach activities.
- Coordinate education events, including finding speakers for AGI conferences, and lecture series. Maintain an information database that includes registration, speaker information, meeting requirements, venue, etc.,
- Develop surveys. Create a centralized database by collecting and analyzing data from services, programs, education, outreach and fundraising activities. Prepare summary reports for each activity and also quarterly and annual reports required by senior management for reporting, planning and grants.
- Develop and create copy for press releases, brochures, print ads, e-newsletters and other marketing materials for outreach activities, education and fundraising events. Communicate needs to Marketing Assistant / Graphic Designer for graphic design requirements.
- Coordinate brochure and marketing materials distribution with volunteers and community partners.
- Communicate updates to the Marketing Assistant / Graphic Designer for AGI’s social media accounts and website to ensure that information is accurate.
- Implement public relations activities and develop strategic relationships with external partners, media and community contacts.
- Schedule and organize regular outreach activities in the community such as presentations by AGI staff. Register for and attend community kiosks and fairs.
- Develop and oversee the Ambassador volunteer program. This includes volunteer recruitment, training, scheduling, and record keeping.
- Proactively seek out new information to stay on top of dementia care and caregiving needs within the community.
- Other duties as assigned
- A bachelor's degree in marketing, journalism, public relations, social services, or a related field.
- Preferred experience of 2-4 years with outreach activities.
- Outstanding written and presentation skills in English and French.
- Proficient computer skills, including MS Office, Excel, PowerPoint, Outlook, and virtual meeting platforms; strong knowledge of social media and other marketing platforms.
- Detail-orientated with the ability to manage multiple projects at a time.
- Excellent communication, interpersonal, and leadership skills. Able to collaborate and bring together different departments, volunteers, and community members in pursuit of a common goal.
- Good research, reporting, technical, and statistical skills.
- Experience liaising with external partners and media.
- Friendly, enthusiastic, and positive attitude. Dependable, punctual, independent problem solver with excellent follow-up skills and ability to drive the process to completion.
- Knowledge of Alzheimer's disease and other dementias is a bonus, including the impact that the disease has on diagnosed individuals, families and caregivers.
- Following a successful 3-month probationary period:
- 4% vacation indemnity (2 weeks); paid leave during December holidays (dates determined by the Executive Director)
- 2 sick days, 3 personal days, 2 family obligation days per year
- Group Benefits Package that includes Health and Dental, AD&D, life insurance, dependent life insurance, long-term disability, critical illness and access to an Employee Assistance Program (EAP).
- Voluntary Retirement Savings Plan (VRSP)