Job Posting 85425

Club Administrator
Kleinburg Nobleton Soccer Club
York / Durham area
Kleinburg, ON
closed 11 days ago (Sat, 6 Aug)
full time

The Kleinburg Nobleton Soccer Club (KNSC) is accepting applications to fill the role of Club Administrator. The successful candidate will provide a variety of support services to the 2000+ members of the Club and will professionally represent the KNSC within the Kleinburg and Nobleton communities.

 

The KNSC serves a community of players aged U4 to U19 and Adults in recreational (house league) and competitive divisions.

 

The KNSC Administrator performs a wide range of duties including the following:

  • Acts as main point of contact for the Club, providing high quality and timely customer service to all stakeholders (e.g., players, parents, coaches, service providers, leagues, etc.) and responds/redirects inquires received in person by phone or email.
  • Provides administrative support to the General Manager.
  • Attends District and League meetings as required.
  • Prepares reports, memos and documents as required.
  • Maintains membership and registration database management including set-up of registration events in the online registration system (Power Up), entering paper registrations and updating registration records with mail in payment information or program changes, assisting players and parents register for their appropriate age level, register players with AIMS database as required.
  • Processing accounts payable/receivable, bank reconciliations and deposits ensuring timeliness and accuracy of information.
  • Organizing and maintaining multiple schedules for fields, teams, referees, tournaments, etc.
  • Rosters teams and provides initial communications to coaches and parents
  • Maintain records of all coach personnel files including tracking coaching certifications, police record checks, etc.
  • Other tasks as required.

Qualifications:

  • Post-secondary education in sports management or business administration or equivalent experience working in not for profit sports environment
  • Minimum 3 years of experience in an administrative capacity preferably in a not for profit sports environment
  • Proficient skills and knowledge of relevant software including MS Office (Word, Excel, Powerpoint, Outlook)
  • Proficient skills and knowledge of Player Registration programs, specifically Power Up, Sports Engine and E2E
  • Strong interpersonal skills and a professional co-operative manner.
  • Flexible and adaptable to respond to changing priorities.
  • Self-reliant and organized with good time management skills to assess and address priorities appropriately.
  • Excellent attention to detail and accuracy.
  • Constructive working relationship with Board of Directors, Coaches, Match Officials, players and families.
  • Excellent communication skills – written and verbal.
  • Availability to work non-standard office hours (evenings/weekends) as required with posted office hours

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