IELCC Contract Administrator, Full-time (35 hours per week)
The BC Aboriginal Child Care Society (BCACCS) is a Centre of Excellence for Indigenous Early Learning and Child Care (IELCC). In 2018, the First Nations Leadership Council (FNLC) mandated BCACCS to be the Regional Coordinating Structure for the implementation of and investment in the IELCC Framework in BC. Guided by a BC First Nations ELCC Framework and communitydriven investment strategy, BCACCS oversees the implementation process, which seeks to enhance existing services, increase access for families, and build capacity in the IELCC sector, with the overall aim of improving outcomes for all First Nations children and families in BC.
Reporting to the IELCC Project Manager, the Administrator will support the Society’s contract management process with the goal of ensuring IELCC funding recipients are supported to complete financial contract and reporting requirements in a timely and consistent manner. The Administrator will work independently and communicate with internal and external stakeholders and recipientsin a manner that promotes positive and respectful relationships.
Responsibilities & Deliverables
• Provide administrative support on a day-to-day basis to the IELCC project manager and team
• Track all funding agreements throughout the signatory process and undertake follow-up activities
• Track funding recipient compliance and report monthly to the IELCC project manager
• Ensure, on an ongoing basis, that funding agreement records are monitored as fully as possible, acting in concert with community facilitators and IELCC project manager to liaise with funding recipients regarding details and timelines
• Support IELCC project manager, community facilitators, and funding recipients with funding agreement financial reporting requirements and processes
• With IELCC project manager, coordinate annual follow up for audited financial statements
• Triage information received and ensure email and telephone calls are responded to and/or forwarded to appropriate staff
• Maintain financial reporting files in Grantmaking
• Become familiar with BCACCS’s interim investment strategy and IELCC Funding Policy
• Participate in training in the Blackbaud Grantmaking platform
Skills and Qualifications
• Bachelor degree in Business, Computer Science, or a related field
• 5+ years’ experience in contract management and/or database administration
• Strong understanding of Indigenous history and culture, and experience working with First Nations in BC (with some knowledge of the early education sector preferred)
• Excellent computer skills, specifically:
o Advanced word processing skills (Word)
o Advanced spreadsheet knowledge (Excel) including manipulating data, creation of data visualizations, formatting, and formulas
o Experience using a database (Blackbaud products preferred)
o Advanced collaboration tools (Outlook, OneDrive, SharePoint, Teams, and Zoom)
o Intermediate Adobe Acrobat Reader/Writer skills, including preparing documents for e- signature, and creating fillable PDFs
o Proficient digital file-management
• Excellent interpersonal skills
• Professional level verbal and written communications skills
• Strong analytical skills with an ability to develop creative solutions
• Sound judgment, and the ability to prioritize workload
• Cultural awareness and sensitivity
• Self-directed and able to work with minimum supervision
• Proven success in a collaborative, team-oriented environment
Must reside in the lower mainland. Must be able to work from a home office currently and occasionally in the West Vancouver provincial office. Must have a valid driver’s license and operational vehicle and be willing to travel occasionally. Must be available to work during regular business hours of Monday to Friday 9:00 am to 5:00 pm Pacific Standard Time. Successful applicants must follow established BCACCS Code of Conduct, agree to a criminal record check, adhere to BCACCS COVID-19 Health and Safety Policy and Provincial Health Office COVID-19 Guidelines, and be able to show proof of COVID19 vaccination.
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