Job Posting 86037

People System Specialist
Canuck Place Children's Hospice
Vancouver & Lower Mainland, Fraser Valley
closes in 2 days (Fri, 12 Aug)
full time

People System Specialist  

Location:               Abbotsford and/or Vancouver Hospices

Reporting to:         Manager, Finance & Systems

Job status:             Temporary one-year term, part-time to full-time available, 0.5 FTE
to 1.0 FTE (37.5 hours - 75 hours bi-weekly) 

 

Canuck Place Children’s Hospice (CPCH) is British Columbia’s recognized pediatric palliative care provider. For over two decades, through the many programs and services we provide, we have made a significant difference in the lives of children with life-threatening illnesses and the families who love them. Be part of a talented and innovative team that takes pride in supporting and providing the highest quality pediatric palliative care.

 

HERE’S WHY IT’S SO GREAT TO WORK WITH US. Aside from being surrounded by a friendly, inclusive, dedicated team, Canuck Place offers employees up to 20 days’ vacation (pro-rated to their full-time equivalency), an 100% employer-paid benefits package, Municipal Pension Plan (MPP), a Health Spending account that provides up to $500 annually to provide additional coverage for health and wellness activities/services, informative lunch n’ learns, as well as various learning opportunities. Canuck Place Children’s Hospice also has a ‘Care For the Caregiver’ committee who provides ongoing, creative activities to connect us with one another as a reminder that it’s ‘this’ moment that really counts.

 

SUMMARY

The Scheduling System Specialist will work closely with all managers and in particular the Clinical, Food Services and Housekeeping teams to maintain and manage their team schedules to ensure appropriate coverage to meet the needs of our children and families through exceptional quality care and to provide accurate pay data for payroll.


RESPONSIBILITIES

  • Become an expert in the UKG - Dimensions - Time and Attendance module by taking all available training and reviewing resources on an ongoing basis
  • Act as the liaison on site at both hospices between the teams using the system and Finance / Payroll
  • Set up and manage the self-schedule cycle for self-scheduling staff
  • Support individuals to set up their availability and choose their shifts
  • Support all teams to input schedules and to adjust for any changes in a timely manner
  • Be the point person to answer any questions and demonstrate how to use the functionality of the system as required
  • Commit to remaining current on relevant legislation and application within the organization
  • Review all internal Finance and People and Culture policies to fully understand them and how they apply to the Time and Attendance System
  • Provide recommendations for policy improvement and application
  • Maintain adherence to quality and policy standards through timely feedback on minor issues
  • Ensure that any issues with full time equivalency, time taken etc. is identified, communicated and resolved as a priority
  • Train all new hires as part of the orientation process on how to use the time and attendance component – virtually and in person
  • Provide refresher training and ongoing facilitation to staff as new functionality is integrated into the system
  • Support reception by covering breaks and leave as required
  • Provide coverage for the Finance Assistant as necessary
  • Other duties as assigned

EDUCATION AND EXPERIENCE

  • Previous experience with scheduling is essential. Use of scheduling software is preferred but not required as training will be provided
  • Experience in the healthcare sector is an asset
  • Demonstrated proficiency in learning and applying technology
  • Skilled facilitator

QUALIFICATIONS

  • Great verbal and written communication skills
  • Ability to train and support individuals with varying experience and confidence using technology
  • Comfort in learning new software and utilizing technology in an effective manner
  • Sense of urgency whilst providing exceptional customer service at all times
  • Effective and efficient time management
  • High integrity; creativity; balance, good judgment and objectivity; high vision and conceptual capabilities; consultative, facilitate and collaborative; sense of humor.
  • Demonstrates flexibility that allows you to work with high energy, creative people.
  • Able to thrive and effectively manage priorities in a changing, ambiguous environment.
  • A clean driving licence would be an asset

Note: Flexibility is necessary, as this position may require travel to all physical locations.  

Canuck Place Children’s Hospice hires on the basis of merit and is strongly committed to equality and diversity within its community and to a welcoming and inclusive workplace. We especially welcome applications from Indigenous persons, visible minority group members, persons with disabilities, people of all sexual orientations and genders, and others with the skills and knowledge to productively engage with diverse communities.

 

APPLICATION PROCESS

Please submit your cover letter and your resume at https://www.canuckplace.org/about-us/careers/.  This position will stay open until filled. We recognize the importance of a diversified workforce, and we encourage First Nations, Inuit and Metis candidates, members of visible minorities and persons with disabilities to apply.

We thank all applicants for their interest; however, only those candidates who have been short-listed will be contacted.

 

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