Job Posting 86291

Committees Manager
Centre for Health Evaluation and Outcome Sciences (CHÉOS)
Vancouver & Lower Mainland
1081 Burrard St, Vancouver, BC V6Z 1Y6
closes in 10 days (Fri, 19 Aug)
full time  •  Salary commensurate with experience; competitive benefits package

Job title: Committees Manager

Department: Centre for Health Evaluation and Outcome Sciences (CHÉOS) & CIHR Canadian HIV Trials Network (CTN) at Providence Research (PR)

Location: St. Paul’s Hospital, Vancouver, BC

Salary: Salary will be in accord with experience

Desired Start Date: As soon as possible                                                       

Full/Part-time: Full-time (37.5 hours/week)

Term: This is an ongoing, regular-status Providence Health Care position (union-excluded); however, all research positions are dependent on grant funding

Application Closing Date: Open until filled

How to Apply: Interested candidates should email their resume and cover letter to


Equity and diversity are essential to research and academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or a person who identifies as First Nation, Metis, Inuit, or Indigenous. CHÉOS welcomes a broad range of applicants and accommodations are available for candidates taking part in all aspects of the selection process.


Who We Are

Bridging the gap between data, research, and care, CHÉOS is a collaboration between cross-disciplinary scientists and expert research staff evaluating the effectiveness of health interventions at the population level.

The CTN is a collaborative network committed to generating knowledge on the prevention, treatment, and management of HIV, hepatitis C, and other sexually transmitted and blood-borne infections (STBBIs) through the conduct of scientifically sound clinical trials, research, and other interventions.

From assessing the cost-effectiveness of a new drug or treatment option to informing policy decisions that change how care is delivered, CHÉOS and the CTN seek to improve health outcomes for all.


Our Commitments to You

At CHÉOS, we are committed to providing an inclusive, dynamic, and cooperative work environment in which all members are encouraged to pursue personal and professional growth. We offer a competitive salary, and excellent benefits, including:

  • A minimum of 4 weeks of paid vacation annually (prorated for part-time staff)
  • Paid time off between the December and January statutory holidays
  • Other paid leaves to support health, wellness, and work-life balance
  • Extended health and dental plans
  • Membership in the Municipal Pension Plan with employer-matched contributions


The Role

This position is responsible for the administration of standing CHÉOS and CTN committees including supporting CTN committees during the CTN semi-annual review meetings, and the CTN study submission process. Responsibilities may include:

  • Act as liaison and “secretariat” for CTN Scientific Review Committee, Steering Committee, Data Safety and Monitoring Committee, and other committees as assigned.
  • Create a consistent onboarding experience for committee members.
  • Facilitate community meetings and internal meetings, as required.
  • Plan, organize, and facilitate innovative and engaging programming (virtual, in-person, and hybrid virtual/in-person), and most notably for the CTN semi-annual meetings—and other meetings and workshops which range in size and scope.
  • Execute meeting logistics such as hotel room bookings and contracts, meal plans, coordinating speakers and presenters (including supporting leadership, guests, and speakers in pre-recording presentations, or for live presentations), and virtual meeting platforms for large groups, etc.
  • Proactively handle any arising issues and troubleshoot emerging problems during meetings.
  • Work with Committee Chairs and ex-officio’s to ensure membership documentation is up to date and in alignment with Terms of Reference, processes are clearly defined, and any supporting review documentation accurately reflects current practices.
  • Identify process improvement opportunities for submissions and committee meetings, develop work practice guidelines for committees and core leads, and update committee and core leads Terms of Reference.
  • Support the Chief Clinical Research Officer (CCRO) with the CTN regular and pilot study process.
  • Assist the CCRO and Chief Administrative Officer (CAO) with funder/organizational/committee reporting requirements, this may include: collecting and collating data/metrics, participating in working groups, and assisting with writing reports.
  • Other related duties as assigned.


Skills and Qualifications

  • Undergraduate degree or diploma in a relevant discipline with a minimum of three years experience working in an administrative role that required strong organization, communication, and writing skills, or the equivalent combination of education and experience.
  • Previous experience working with health care researchers is preferred.
  • Excel at taking initiative and advanced planning with excellent critical thinking skills.
  • Aptitude to grasp new concepts quickly and efficiently.
  • Excellent verbal, written, and presentation communication skills.
  • Experience using virtual meeting and event platforms.
  • Ability to engage inclusively with people who experience discrimination based on their sexuality, gender, ethnicity, race, socioeconomic status, or other forms of discrimination.
  • Enthusiastic, friendly, and approachable both in-person and in online environments.
  • Excellent attention to detail and highly organized.
  • Ability to exercise patience, tact, discretion, and diplomacy.


Covid-19 Vaccine Mandate

This position is located within a healthcare facility. Therefore, this position requires successful verification of full vaccination against Covid-19 provided prior to the start date, as required by the provincial health mandate.

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