POSITION DESCRIPTION:

Position Title: Finance & Administration Officer (1 position)
Type: Part time (50% FTE) 18.75 hours per week
Remuneration:  51,999 (pro-rated to 50%) + comprehensive health benefits, 3 weeks annual leave
Location: Halifax, NS
Reporting to: Executive Director
Start Date: August/early September
Application deadline: August 8th, 2022 (11:59 am. Atlantic Time)

ABOUT ACIC

The Atlantic Council for International Cooperation (ACIC) is a coalition of individuals, organizations, and institutions working in the Atlantic region, which are committed to achieving global sustainability in a peaceful and healthy environment, with social justice, human dignity, and participation for all. ACIC supports its members in international cooperation and education through collective leadership, networking, information, training, and coordination, and represents their interests when dealing with government and others.

ACIC also takes a leadership role in engaging Atlantic Canadians around issues relating to international development, global sustainability, and social justice. Through our public engagement work, ACIC strives to give Atlantic Canadians the knowledge, skills, and tools necessary to become active global citizens.

We currently have over 70 members, including national organizations and grassroots organizations from across the Atlantic Provinces. www.acic-caci.org.

ACIC is currently seeking a Finance and Administration Officer to join our dynamic team who can provide timely and accurate financial information to support our operations.

RESPONSIBILITIES:

Financial Management

• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for funders, and oversee all financial, project/program and grants accounting

• Coordinate the annual audit process, liaise with external auditors and the treasurer of the board of directors; assess any changes necessary

• Coordinate the annual budgeting and planning process in conjunction with the Executive Director and the staff team; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership abreast of the organization’s financial status

• Manage organizational cash flow and forecasting

• Update and implement all necessary finance policies and accounting practices; improve ACIC’s overall policy and procedure manual

• Review and assess recommendations provided by auditors and other experts and use these to further develop cohesive financial policies and procedures

• Effectively communicate and present the critical financial matters to the Executive Director

• Development and management of all contracts – consultants, employees and other service providers

• Work closely and transparently with all external partners including members and consultants

• Administer all ACIC compliance standards in accordance with all government legislation, regulations and guidelines pertinent to the organization’s role as an employer, non-profit agency, and council.

QUALIFICATIONS:

• An undergraduate degree in a relevant discipline (commerce, accounting, human resource management, etc.) or equivalent experience

• At least two years of overall professional experience; ideally three-plus years of broad financial and operations management experience in a non-profit setting

• A track record in grants management, previous experience working with federal government donors, in particular experience/knowledge of Global Affairs Canada financial management systems will be considered an asset

• Experience with quality and content control of all financial data, reporting and audit coordination for either a division or significant program area

• Ability to translate financial concepts to – and to effectively collaborate with – programmatic colleagues who do not necessarily have finance backgrounds

• Experience with QBO or any other accounting systems

• Strong Microsoft Excel skills to perform complex calculations and develop / maintain financial models

• A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making

• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders

• A multitasker with the ability to wear many hats in a fast-paced environment