Job Posting 86611

Financial Controller
The Career Foundation
Toronto Metro area
Hybrid-remote
closes in 51 days (Fri, 30 Sep)
full time

The Career Foundation: The Career Foundation is a dynamic non-profit organization that offers a wide range of employment, training, and HR services to job seekers and employers. Since its inception in 1988, The Career Foundation has steadily expanded its services. Operating out of seven locations, we now help thousands of people each year successfully accomplish their employment goals. Our team of dedicated professionals have described The Career Foundation as caring, compassionate, innovative, and team-oriented. For more information about us and our services, please visit our website at CareerFoundation.com.

Some of the benefits and features available to our employees include: 

  • Competitive compensation
  • A comprehensive Health Benefits plan that includes massage therapy, naturopath services, travel coverage, and much more
  • A comprehensive Dental Insurance plan
  • An Employee & Family Assistance program
  • An RRSP Matching plan
  • A Wellness program

Position Summary:  Reporting to the CEO, the Financial Controller is responsible for the overall financial reporting, planning, budgeting, and accounting practices for The Career Foundation. The Financial Controller manages strategic, capital, and operational planning processes, develops budgets, and recommends appropriate resource allocation. The Financial Controller ensures that the senior leadership team has the financial information required to support executive-level decision-making and evaluation of financial plans and funder requirements. The Financial Controller oversees the Finance team and implements procedures to optimize department operations.

  • Position Type: Full-time, permanent  
  • Experience Required: 5+ years
  • Number of Positions: 1
  • Reports To: Chief Executive Officer
  • Base Location: This opportunity is available as a hybrid-remote position comprised of work-from-home functions and on-site work, with the option to work fully from the office, if preferred.
  • Start Date: Immediately
  • COVID-19 Vaccination Requirement: The Career Foundation is committed to the health and safety of its workforce. As of December 16, 2021, successful candidates for our internal employment opportunities must be fully vaccinated against COVID-19 and submit proof of same prior to receiving an official employment offer. Accommodations will be made where possible for qualifying medical or religious exemptions.

 Responsibilities include, but are not limited, to:

Financial Planning and Analysis

  • Participates in strategic planning and annual business planning activities.
  • Works with the executive team to create the organization’s annual budget and forecast. 
  • Coordinates monthly executive meetings to discuss current and projected needs of the organization and presents reports on YTD expenditures, adjusted forecasts, and progress towards KPIs.
  • Oversees and supports the development of all program budgets for new project proposals.
  • Makes strategic recommendations related to resource allocations and maximizing resources. 
  • Analyzes and plans cost-saving initiatives. 
  • Tracks, reviews, and analyzes investment returns, makes recommendations, and leads the annual review of the organization’s investment policy; executes on investment plans. 
  • Conducts analyses and provides information that supports the decision-making of the executive team and board.
  • Attends board meetings to report on financials and share recommendations. 

Budget Management

  • Ensures that the organization’s overall budget and individual program budgets are managed effectively.
  • Maintains systems for tracking expenditures against the organization’s annual budget and individual contract budgets.
  • Monitors and controls expenses for the organization and individual programs according to contractual obligations.
  • Maintains and monitors systems for efficient processing of accounts receivable/payable.
  • Ensures that program managers/coordinators receive regular variance reports and updated forecasts for their programs.
  • Provides guidance and support to program managers/coordinators related to budget management.

Funder Relations and Services

  • Provides high-quality customer service to funders.
  • Meets funders’ expectations related to budget management, tracking, and record keeping.
  • Prepares and submits accurate, quality reports to funders on or before deadlines using appropriate reporting templates and systems provided.
  • Responds promptly to requests for supplementary financial information.
  • Prepares for and coordinates audit dates and supports funders through the process. 

Operations and Staff Supervision

  • Oversees and actively contributes to operations not limited to, running payroll, accounts payable/ receivable, program reporting, benefits administration, monthly and year-end financial statements, etc.
  • Maintains and updates an onboarding and training program for new staff in the Finance department.
  • Supervises and manages the performance of team members, addressing and solving challenges, and providing support, development opportunities, recognition, and motivation.
  • Conducts regular team monitoring to ensure quality work and compliance with policies and procedures.
  • Coordinates month-end and year-end closure procedures.
  • Reviews and approves GL entries and accruals.
  • Reconciles all bank accounts, accounts receivable, accounts payable, and other balance sheet accounts to ensure accuracy.
  • Reconciles and files yearly T4, EHT, HST, and WSIB remittances to different government departments.
  • Collects and files for rebates.
  • Leads projects for adjustments and enhancements to the SAGE program, including management of external consultants.
  • Ensures that the annual year-end close function for all SAGE programs is completed and that the appropriate documents are run, and files cleared.
  • Coordinates individual program audits and the organization’s annual audit.
  • Continuously seeks to fine-tune systems and practices for efficiency and effectiveness.    
  • Troubleshoots problems or issues as they arise.
  • Maintains accounting policies and procedures manual and reviews and updates it annually.
  • Conducts risk assessments regularly and implements mitigation strategies.
  • Obtains annual insurance quotes, coordinates renewals, handles communications with insurance companies and provides certificates of insurance for funders.
  • Maintains records for credit cards. 
  • Maintains an organized filing system with all important documents related to charity, board activities, funder approvals and audits, etc.
  • Keeps abreast of legal and regulatory requirements for not-for-profit, charity organizations and ensures compliance.
  • Creates systems and adheres to procurement requirements as per government regulations.
  • Works with an external auditor to coordinate the filing of the T3010 tax return.
  • Negotiates some vendor agreements and supports lease negotiations. 
  • Updates corporate registry information as needed.
  • Updates the organization’s profile on government websites.
  • Other duties as assigned.

Qualifications/ Skills Required:

  • Bachelor’s degree in accounting, finance, commerce, business administration, or related field.
  • A minimum of 5 to 10 years of experience in an accounting/finance leadership role.
  • Professional accounting designation. CPA is an asset.
  • Experience using Sage Intact is an asset.
  • Knowledge of government reporting requirements in the not-for-profit sector as well as legal and regulatory systems for charities, is an asset. 
  • Knowledge of payroll systems.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Experience with Office365, including Teams and SharePoint, considered an asset.
  • Exceptional communication and interpersonal skills, as well as strong detail orientation, organizational and management abilities, is required.
  • Excellent time management with the ability to multi-task.
  • Strong analytical and problem-solving skills and the proven ability to plan, develop and execute creative approaches to complex financial issues.
  • Experience in strategic planning and execution.
  • Demonstrated ability to manage staff and team performance effectively.
  • Experience in policy and procedure development, implementation, and training.
  • Able to lead and support organizational change.
  • Able to handle high volumes and multiple priorities in a professional, courteous manner while meeting strict deadlines.
  • Willingness and flexibility to occasionally work outside of normal business hours during peak periods, when required.
  • High standards of ethics and confidentiality with proven ability to maintain sensitive information and exhibit tact, diplomacy, and good judgment.

How to Apply:

Please visit the ‘Join Our Team’ page on our website at https://careerfoundation.com/join-our-team and select the position for which you would like to submit your application. You may complete the application form directly through our website. Qualified candidates will be contacted for an interview. No phone calls please. Thank you for your interest in The Career Foundation.

The Career Foundation’s Commitment:

The Career Foundation is committed to diversity and inclusion and aims to create a healthy and rewarding environment for all. We welcome applications from qualified individuals who represent the diversity of the people we proudly serve, including, but not limited to, visible minorities, women, persons with disabilities, Indigenous peoples, and individuals of all genders and sexual orientation. The Career Foundation, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process. 

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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