Job Posting 87203

Job Developer Assistant
The Career Foundation
Toronto Metro area
Lawrence & Allen Rd. in North York OR Yonge & St.Clair in Toronto
closes in 23 days (Sat, 29 Oct)
full time

About The Career Foundation: The Career Foundation is a dynamic non-profit organization that offers a wide range of employment, training, and HR services to job seekers and employers. Since its inception in 1988, The Career Foundation has steadily expanded its services. Operating out of seven locations, we now help thousands of people each year successfully accomplish their employment goals. Our team of dedicated professionals have described The Career Foundation as caring, compassionate, innovative, and team-oriented. For more information about us and our services, please visit our website at CareerFoundation.com.

Some of the benefits and features available to our employees include: 

  • Competitive compensation
  • A comprehensive Health Benefits plan that includes massage therapy, naturopath services, travel coverage, and much more
  • A comprehensive Dental Insurance plan
  • An Employee & Family Assistance program
  • An RRSP Matching plan
  • A Wellness program

Program & Role Description: Conveniently located in Etobicoke, North York, Downtown Toronto, and Scarborough, The Career Foundation’s five (5) full-suite Employment Centres provide job seekers with a full range of services, including exploring career options, improving their résumés, preparing for interviews, and much more. Our Employment Centres also offer a range of services to employers, including job matching, hiring fairs, retention advice, and other services. The Job Developer Assistant is responsible for providing a range of important administrative support functions to a team of Employer Services Consultants at our full suite Employment Centres, including maintaining client service records, organizing virtual and in-person hiring events, creating and posting job advertisements on various job boards, and other duties.

Position Type: Full-time position (37.5 hours per week)

Start date: Immediately

Experience required: 2+ years

Number of Positions: 1

Reporting to: Manager, Employer Partnerships and Services 

Location: This opportunity is currently structured as a hybrid-remote position comprised of on-site work at a designated base location (Lawrence and Allen Rd. in North York or Yonge and St.Clair in Toronto), travel to other offices of The Career Foundation on a regular basis, and remote, work-from-home days. Company laptop and other equipment provided.

Please note: Full-time employees in their first year with The Career Foundation are normally provided with a term employment agreement until they have reached one year of service, at which time if all is going mutually well they are offered indefinite employment.

COVID-19 Vaccination Requirement: The Career Foundation is committed to the health and safety of its workforce. As of December 16, 2021, successful candidates for our internal employment opportunities must be fully vaccinated against COVID-19 and submit proof of same prior to receiving an official employment offer. Accommodations will be made where possible for qualifying medical or religious exemptions.

 

Responsibilities include, but are not limited, to:

  • Provides a range of administrative support functions to a team of Employer Services Consultants (ESCs).
  • Gathers required documentation from employer clients that are participating in The Career Foundation’s programming.
  • Ensures accuracy of all payment claims being processed.
  • Maintains accurate and up-to-date records in internal trackers and online systems.
  • Develops relationships with employer clients, responds to inquiries, and provides exceptional customer service.
  • Prepares and edits job opportunities being advertised on behalf of employer clients, ensuring complete accuracy of all information and utilizing appropriate job posting templates.
  • Posts and maintains job advertisements on various job boards, ensuring complete accuracy of all advertised information.
  • Supports the ESC team in organizing and promoting hiring events for employer clients.  
  • Assists the ESC team in finding suitable job seeker candidates to fill job openings available with employer clients, including screening resumes and scheduling new client intake appointments.
  • Supports the ESC team with coordinating and promoting both in-person and virtual hiring events, including working in collaboration with The Career Foundation’s Marketing and Communications team to create appropriate promotional materials.  
  • Provides job seekers and employer clients with accurate information about The Career Foundation and its services.
  • Works with the ESC team to plan, execute, and continuously monitor effective outreach plans to recruit new clients that can benefit from The Career Foundation’s services.
  • Maintains accurate documentation of contacted employers, job leads, outreach efforts, and other job development activities.
  • Attends and participates in community events, job fairs, and related activities.
  • Conducts ongoing follow-up calls with clients that have been placed into employment at regular intervals to confirm post-job placement retention information.
  • Other related duties as assigned.

Qualifications/ Skills Required:

  • Diploma or degree in business administration or human services preferred, or an equivalent combination of education and experience is required.
  • A minimum of 2 years’ direct service experience in a fast-paced administrative and/or customer service environment. Knowledge of current labour market trends and employment research methods considered an asset.
  • Must be able to work on-site from a base location at Yonge and St.Clair in Toronto or Lawrence & Allen Rd. in North York. Local travel to other sites is also required on a regular basis. Remote work-from-home on some days.
  • Excellent verbal and written English communications skills and ability to clearly communicate information.
  • Strong attention to detail with the ability to develop professional documents without errors.
  • Exceptional customer service skills and ability to uphold the organization’s service standards, policies, and core values.
  • A professional and courteous approach to client service with a high level of respect for the diversity of the people served.
  • Flexible team player with a positive attitude and willingness to take initiative to lend assistance where needed to ensure the team is successful in meeting goals.
  • Strong organizational and time management skills.
  • Ability to maintain sensitive information, and exhibit tact, diplomacy and good judgment.
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel), as well as Zoom and Outlook 365 applications, including Teams and SharePoint. Must possess aptitude and willingness to learn and work with new online systems and technologies.
  • Willingness and flexibility to occasionally work outside of normal business hours during peak periods, as needed.
  • Must be fully vaccinated (two doses) against COVID-19. The successful candidate will be required to submit official documentation to confirm vaccination status prior to job offer.

How to Apply:

Please visit the ‘Join Our Team’ page on our website at https://careerfoundation.com/join-our-team and select the position for which you would like to submit your application. You may complete the application form directly through our website. Qualified candidates will be contacted for an interview. No phone calls please. Thank you for your interest in The Career Foundation.

 

The Career Foundation’s Commitment:

The Career Foundation is committed to diversity and inclusion and aims to create a healthy and rewarding environment for all. We welcome applications from qualified individuals who represent the diversity of the people we proudly serve, including, but not limited to, visible minorities, women, persons with disabilities, Indigenous peoples, and individuals of all genders and sexual orientation. The Career Foundation, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.

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