Job Posting 87415

YMHC Charitable Foundation
Work From Home - Hamilton area
51 Stuart St. Hamilton, Ontario
closed 12 days ago (Fri, 23 Sep)
part time

About YMHC Charitable Foundation:

  • Youth Mental Health Canada (YMHC) is a national network of youth and student leaders, families, educators, suicide attempt and loss survivors and community members transforming the way we think about mental health and suicide prevention through participation in evidence-based educational programs and events and the development of mental health and wellness educational resources and tools 
  • Website: 


Job description:

  • We are currently seeking a part-time bookkeeper. 
  • This role will be responsible for maintaining, updating and reporting on donations and other accounting transactions using specialized financial systems software (e.g. Sage), as well as effectively communicating with the Executive Director and Board of Directors 


Work Status: Part-time, 1-3 days per month


Location: Combination of remote working and working at YMHC office at 51 Stuart St. Hamilton, Ontario


Reports to: Treasurer, Executive director, Board of directors


Start Date: As soon as possible


Salary: Hourly or monthly, negotiable


Position Summary:

This position is ideal for a qualified bookkeeper who has a love and compassion for supporting youth mental health initiatives, and who wishes to grow professionally within a non-profit organization. Reporting to the Executive director and the Board of directors, you will be responsible for payroll management, accounts payable, reconciliation of financials and updating employee, vendor, and other financial records. Please note that the location is a combination of remote working and in-person working at YMHC office at 51 Stuart St. Hamilton, Ontario. The office location is accessible through public transit including Go Train.

Job Duties:

  • Payroll management, including but not limited to: updating employee payroll records, entering timesheet hours/overtime/etc., maintaining accurate employee payroll records, issuing pay cheques, generating T4s and ROEs
  • Write cheques and co-sign with the Chair, as needed, on approved expenditures.
  • Keep adequate books and records at an address in Canada that is on file with the Canada Revenue Agency (CRA).
  • Issue complete and accurate donation receipts for donations that legally qualify as gifts. An official receipt must contain all the information specified in Section 3501 of the Income Tax Regulation.
  • Meet annual spending requirement (disbursement quota).
  • File annual T3010 information return (together with financial statements and required attachments) no later than June 30.
  • Support annual budget planning with the other members of the Board and committee Chairs, as appropriate.
  • Performing accounts payable duties such as: paying invoices and maintaining supplier accounts
  • Reconciling and managing bank, credit card, and other accounts
  • Posting journal entries and adjusting entries in the general ledger
  • Gathering financial materials and information and working closely with the Treasurer, Executive Director and Accountant in preparing monthly and quarterly reports for the Board of Directors and the annual budget
  • Other duties and projects as needed


Job Qualifications:

  • 2 years of post-secondary courses in Bookkeeping or Accounting
  • 2 years recent related experience in digital bookkeeping
  • Experience within the non-profit sector an asset
  • knowledge in Accounting Standards for Not-for-Profit Organizations (ASNPO) an asset
  • knowledge of accounting principles and accounting software systems
  • strong verbal and written communication skills
  • Strong communication and interpersonal skills, working with the team as well as with external parties, and the ability to prioritize and manage competing priorities
  • proficiency in Microsoft Office 365 (advanced Excel skills required)
  • strong attention to detail and accuracy
  • strong organizational and time management skills
  • respond to staff in an accurate, timely and professional manner
  • Lived experience of mental health challenges is considered an asset



To apply: 

Please submit your cover letter and resume at 

We sincerely thank all applicants; however only those selected for an interview will be contacted. For questions, please contact via email: admin /at/

Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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