Job Posting 87946

Project Officer, Funding – Municipal Asset Management Program
Federation of Canadian Municipalities
Work From Home - Alberta, British Columbia, Ontario, Quebec, Saskatchewan, Manitoba, New ...
Remote (Within Canada)
closed 9 days ago (Tue, 27 Sep)
full time - temporary / contract  •  $63,650 - $80,150

Funded by Infrastructure Canada (INFC), the Municipal Asset Management Program (MAMP) is an eight-year $110 million national initiative whose goal is to enable Canadian municipalities to manage their infrastructure assets more strategically and thereby improve the quality of public infrastructure services for Canadians in the future. Managed by FCM, in close collaboration with provincial and territorial municipal associations (PTAs) and other stakeholders, MAMP has two complementary priorities: reinforce municipal and local community capacity in infrastructure assets planning, management, data collection and reporting; and generate new knowledge in municipal infrastructure management to inform federal policy and other stakeholders’ initiatives that advance asset management and infrastructure practices.

MAMP’s direct funding program is a subset of MAMP and provides application-based funding to municipalities to conduct projects which further their adoption and development of asset management practices.

Major Purpose

The Project Officer provides assistance and guidance to applicants to FCM’s MAMP funding programs for municipalities, while providing superior client service in all phases of the funding life-cycle.  The Project Officer is responsible for reviewing applications for quality, completeness and adherence to application criteria, summarizing peer review assessments and recommending files for approval. The Project Officer is also responsible for guiding the applicant through the grant agreement signature, execution and fund disbursement processes.

The future of work at FCM includes a commitment to being a more inclusive and anti-racist organization with a people centered approach. The incumbent embodies FCM’s commitment to being a healthy, diverse, inclusive, and anti-racist organization.

Key Responsibilities

  • Acts as primary client contact on a portfolio of applications and grant agreements through the project cycle, responsible for internal and external communications, document review, keeping accurate and up to date records, and ensuring timely processing.
  • Conducts an initial review of applications for adherence to eligibility criteria and mandatory requirements.
  • Provides assistance and guidance to applicants with a view to improving technical viability and increasing the possibility of funding, which includes sharing relevant knowledge products and capacity building resources, and providing information of importance to finalizing funding agreements or contracts
  • Facilitates and supports the Peer Review process, including reviewing scores and comments, conducting additional research or consulting with applicants to clarify and/or elaborate content information
  • Writes and reviews application summaries and prepares recommendations for funding and is prepared to answer questions. This may involve reviewing translated presentation documents as required.
  • Responsible for the overall preparation and administration of funding agreements within the assigned portfolio, which includes consulting with clients on contracting terms, negotiating where required, reviewing and finalizing agreements and obtaining applicable signatures 
  • Reviews grant agreements for adherence against mandatory requirements and applicable provincial legislation, ensures that it reflects the pre-approved terms and conditions, and submits for processing
  • Reviews and recommends disbursement requests, eligibility of project invoices, and content of final reports, based on grant agreement requirements.
  • Communicates with direct supervisor   and other internal units (Legal, Communications, Finance) to provide status updates on files, consult on any complex grant agreement negotiations, and report any significant changes in disbursement timing and cash flow.
  • Prepares and defends recommendations following approval, which may include agreement amendments, scope changes and closure memos.
  • Reviews project reports to identify significant results or lessons learned which may be used as case studies or to support the development of knowledge/communication products and shares relevant information with other teams (Communications and Marketing, Knowledge Services, Knowledge Mobilisation).
  • Participates as required in cross-functional team project work for FCM Innovation Funds department, FCM Programs department or in FCM-wide initiatives
  • Contributes to ongoing process improvements in application and contracting process with a focus on improving client service. This may include reviewing new application forms and developing/updating tools and templates for applicants.
  • Responsible for review of SOP and business process manuals associated with the MAMP Municipal Funding pillar. Shares improvements to the documentation with the MAMP program team and with other similar groups within FCM.
  • Participates in the identification of new or emerging risks for analysis, and in the development of the risk responses. Monitors the effectiveness of the risk responses.
  • Works in concert with Project Coordinator, MAMP, ensuring a coordinated approach to achieving all of the responsibilities of this position.

Knowledge, Experience and Skills

  • University degree in an engineering, applied sciences, planning, finance, business, or related discipline
  • Minimum of 3 - 5 years of professional experience in project management/evaluation, ideally related to one or more technical sustainable community development area, grant-based environment or asset management, and in a client focused role
  • Strong knowledge and experience in one or more technical areas of sustainable community development (energy, water, municipal solid waste, transportation, brownfields, and planning) or asset management is ideal
  • Excellent written and oral communication skills
  • Excellent client service skills, making client satisfaction a priority
  • Strong organizational skills, priority management skills, and ability to manage multiple files
  • Detail oriented and strong analytical skills
  • Sound judgment
  • Demonstrated ability to work effectively both independently and as part of a team

Language Requirements

  • The ability to work in both official languages is required

The benefits to joining the FCM team include summer hours (Fridays off between July 1st and Labour Day); office facilities located in the ByWard Market, FCM’s commitment to employee development and a competitive range of employee benefits and services.  FCM encourages flexible work arrangements to support the wellbeing and productivity of employees.

The Federation of Canadian Municipalities is committed to fostering an organizational culture that embraces equity, diversity, inclusion and belonging, where individuals from diverse racial and ethnic identities, nationalities, social economic status, sexual orientation, gender identity/expression and physical and mental abilities can thrive and be fully engaged at their best level.

FCM welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

The future of work at FCM includes a hybrid work model; therefore, this role will be a combination of virtual and on-site work. The successful candidate is required live in and be authorized to work in Canada. They are also required to be able to work from home/remotely, from within Canada.  All in-office work and in-person meetings for work that take place inside and/or outside of the offices located in Ottawa will be subject to FCM’s Safe Workplace Vaccination Policy, as well as its health and safety procedures.

It is a mandatory condition of employment at FCM that the successful candidate be fully vaccinated against COVID-19 with vaccines that have been approved by the Government of Canada at least 14 days prior to their start date and will be required to provide proof.  If accommodation is required in relation to this condition of employment for any reason pursuant to the Ontario Human Rights Code, please contact us at  directly.

For additional information on this posting, or for further information on FCM, access our website at  Visit the careers section of our website to apply. Deadline for applications is September 27, 2022.

We thank all candidates for their interest; however, we will only contact those selected for an interview. All the applications will be kept for six months following the completion of the hiring process.


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