Job Posting 87984

Executive Assistant
North York Community House
Toronto Metro area
Works remotely/Lawrence West & Allen Road
closed 9 days ago (Fri, 23 Sep)
full time - temporary / contract  •  $23.07 per hour

Position Title: Executive Assistant

Start and end date: September 2022 – March 31, 2023

Hourly rate: $23.07

Reports To: Executive Director

Hours: 35 hours per week

Location: Works remotely/Lawrence West & Allen Rd

North York Community House (NYCH) is a dynamic community agency that has been working with residents of under-resourced and low-income neighbourhoods in northwest Toronto for over 30 years. We are committed to helping people move out of poverty in order to build strong, vibrant communities. We support new Canadians, children, youth and their families, seniors, and local residents in becoming active and engaged citizens who are able to thrive and become leaders in their own lives and communities.

 

At NYCH, we pride ourselves on working collaboratively and creating a supportive environment. We recognize the work we need to do to improve and are constantly striving to do so. Our team has shown incredible adaptability, strength, creativity, and dedication in serving our communities during the COVID-19 pandemic, and we continue to learn and grow, and innovate while dealing with the challenges of this new reality.

Position Summary

The Executive Assistant is a new position at NYCH, and will provide a high level of administrative support to the Executive Director.

Main Responsibilities: 

  • Manage the Executive Director’s calendar
  • Schedule senior leadership, all management, board other committee meetings
  • Produce agendas and minutes for senior management and board committees
  • Provide support in organizing materials for AGM, Board meetings and other key monthly, quarterly and yearly meetings
  • Manage network communications, compose and prepare key correspondence on a day- to- day basis, arrange logistics for important events and manage registration for conferences
  • Provide support in creating reports and presentations
  • Provide support with organizing expenses related forms/receipts, and setting up documents for signatures on relevant platforms
  • Manage and update various documents/folders for NYCH Board meetings and Board orientation. Manage NYCH's Board Member list. Create and keep track of Board evaluations
  • Research and implement a new appointment scheduling software/system

Required Qualifications:
Education

  • The minimum level of education required is a College Diploma or Certificate in Executive Office Administration or related field

Experience and Qualifications

  • Minimum 2 years of experience in an executive assistant capacity supporting senior leaders
  • Excellent organizational and time management skills and attention to detail
  • Solid computer skills, specifically with Microsoft Office and cloud applications
  • Strong integrity with an ability to maintain confidentiality while managing highly sensitive information
  • Strong verbal and written communication skills, and ability to manage key communication with all stakeholders
  • Ability to manage multiple responsibilities; Ability to work independently

Other Requirements:

Typically works regular hours from 9:00 a.m. to 5:00 p.m. with occasional requirement to work additional hours.

Combination of remote and on-site work.

  • A successful clearance of a police reference check will be required for this position.
  • Candidates will be asked to declare their vaccination status during recruitment process. Successful candidates will be required to provide proof before or directly upon the start of their employment

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