Parkdale Queen West Community Health Centre
Toronto Metro area
168 Bathurst St.
closes in 3 days (Fri, 30 Sep) full time
• $37,825 to $45,540 per annum, plus Group Benefits and HOOPP
Program Secretary One Full-Time Regular Position (35 hours/week), Bargaining Unit - UFCW Local 175
Parkdale Queen West Community Health Centre (PQWCHC) is a dynamic, community-based health care organization that has historically served mid-west downtown Toronto, and now provides outreach services to across the entire city. Offering a broad range of services, including primary health care, dental care, harm reduction, health promotion, counselling, and community development programming, we are also committed to serving people who face barriers to health care, and we strive to reduce these barriers. PQWCHC is a multi-sited organization.
We are seeking an experienced Program Secretary who shares our passion for making a difference; you see this role as an opportunity to take the next step in your successful career while contributing to a vision of Inclusive Communities. Responsive Healthcare. Healthier Lives.
The Program Secretary will, under the general supervision of the Primary Care Administrative Supervisor, provide administrative and organizational support functions. The Program Secretary is able to anticipate and predict challenges and opportunities regarding the smooth administrative functioning of programs within the Primary Care and Health Promotion teams; and is proactive in finding solutions to a range of issues that arise. In addition, the Program Secretary will, on occasion, provide broader support to the Management team. The Program Secretary will provide support, exercising professional discretion at all times.
Provide administrative functions for programs within the Primary Health Care and Health Promotion team
Liaise with the Primary Care Administrative Coordinator to provide timely information regarding challenges and potential solutions to a range of tasks
Assist with implementation of PQWCHC’s Non-insured Invoice tracking and verification systems.
Assist in the preparation, design and distribution of organizational forms, signage, program publicity materials, organizational updates and newsletter etc.
Prepare program flyers, brochures and posters for related programs, services, and events
Provide administrative support to the Diabetes Education team, including client recruitment and registration for upcoming programs, purchase ordering, and design and circulation of promotional materials
Order vaccine, labs, Fit tests, and medical supplies in consultation with providers, ensuring verification with a backing slip, following up on back orders, and stocking supplies
Maintain vaccine and diabetes fridges and HIV kit cooler
Maintain purchasing protocols including purchase order and inventory systems
Maintenance of exam rooms and replenish supplies as needed
Maintenance of pharmacy
Support the team in the distribution of tokens, food vouchers, and managing petty cash
General office duties including word processing, faxing, and photocopying
Perform back-up reception and medical secretary coverage, and assists in the orientation and training of relief staff as required
Minute taking for clinical , medical secretaries team meetings and working groups
Coordinate internal and external communication regarding related current and upcoming programs, service cancellation and closure
Supports the website; job postings, Program Calendar updates, monthly program updates, display TVs updates
Creates and maintains schedule templates for clinical and allied health providers as instructed by Clinical manager
Provide organizational and administrative support to Directors and Managers as required
An undergraduate degree, medical secretary diploma, or college diploma or equivalent experience in a related field
Demonstrated knowledge in implementing systems for administrative and organizational support.
Ability to multi-task, set priorities and anticipate change
Proactive in identifying challenges and opportunities regarding the smooth functioning of the team
Demonstrated understanding of working within an anti-oppression and anti-racist framework
Excellent interpersonal skills
Excellent verbal and written communication skills
Proficiency in the use of various software applications including Excel and Microsoft Word XP, Outlook
Some flexibility in hours will be required
Demonstrated understanding and application of principles of Access and Equity
Compensation: $37,825 to $45,540 per annum, plus Group Benefits and HOOPP (Health Care of Ontario Pension Plan)
If you are interested in joining a creative and dedicated team, we want to hear from you! Please send your resume and cover letter in a single document (MS Word or PDF format only) to , quoting “Program Secretary” in the subject line. Candidates please submit your application by September 30, 2022. We truly appreciate your interest; however, only those candidates selected for an interview will be contacted.
Please also note that the successful candidate will be required to provide a police vulnerable sector check as a condition of employment, however strong consideration is made to the type of offense. Employment is conditional upon having had a full series of COVID19 vaccinations 14 days before starting employment.
How to Apply
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Send your resume and cover letter in a single document (MS Word or PDF format only) to , quoting “Program Secretary” in the subject line
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