Job Posting 88003

Executive Assistant
BC Housing
Vancouver & Lower Mainland
Burnaby
closes in 12 days (Fri, 14 Oct)
full time  •  TBD

EXECUTIVE ASSISTANT:

($64,492 to $75,873.00 annually)

POSITION SUMMARY

Reporting to the VP Strategic Business Operations & Performance, the Executive Assistant facilitates the flow of information between the VP, CEO’s Office, Executive Committee, external stakeholders and other BC Housing team members. He/She/They undertake confidential and sensitive assignments, as well as special projects as directed by the VP. The Executive Assistant is responsible for resolving issues, bringing forward matters that require immediate action to the VP and responding promptly to the CEO’s Office, senior management requests and enquiries from Stakeholders. He/She/They are responsible for managing team, consultant and travel budgets, expense management for the VP, planning and coordinating meetings, and maintaining relationships with a broad variety of stakeholders in fulfilling Branch objectives.

CANDIDATE PROFILE

The successful candidate will have the following:

EDUCATION & EXPERIENCE:

  • College diploma in Business Administration or related discipline.
  • Considerable experience managing the office of a senior executive in a large-multi-faced organization.
  • Or an equivalent combination of education, training and experience acceptable to the Employer.

 KNOWLEDGE, SKILLS AND ABILITIES:

  • Sound knowledge of the principles and practices of managing an office for a senior executive.
  • Sound knowledge of public sector work and the role of community service organizations with passion for BC Housing’s mandate, the communities we serve, and making a positive impact though collaborative and inclusive partnerships.
  • Sound knowledge of administrative and basic accounting processes and procedures.
  • Ability to exercise judgement, diplomacy and tact in dealing with the varied day to day issues.
  • Ability to work independently or as part of a team.
  • Ability to liaise effectively with senior managers and facilitate the completion of various activities on behalf of the VP.
  • Ability to assess issues, conduct research and prepare reports and correspondence utilizing various Information Technology platforms.
  • Ability to work well in a dynamic work setting, managing multiple issues and projects, coordinate work with others, keep senior management apprised of major issues, with the ability to manage changing priorities.
  • Ability to foster strong working relationships with internal staff and various external officials and stakeholders to ensure cooperation and good information flow between offices.
  • Ability to be proactive, anticipate issues and present options to resolve them.
  • Ability to apply lived experience that motivates and informs the work of BC Housing which includes serving people who are low-income, Indigenous, racialized, disabled, LGBTQ+, or other marginalized communities.
  • Ability to maintain a sense of humor and calm demeanor in high pressure work environments.
  • Excellent verbal and written communication, interpersonal, organizational, analytical, problem solving, time management and expediting skills.
  • Excellent computer skills, including a high level of technical proficiency with Microsoft Office products including Word, Excel, PowerPoint.

As part of our commitment to maintaining safe and healthy spaces, BC Housing has introduced an interim mandatory vaccination program for all employees. We require proof of being fully vaccinated against COVID-19 as a condition of employment. Individuals who cannot be vaccinated for reasons related to a protected ground under human rights law (such as medical issues or sincerely held religious beliefs) may request an accommodation. Upon receiving a request, we may request additional information to determine whether the applicant can be accommodated in the desired role without undue hardship.

 

How to Apply:

Please review the attached job description for a complete list of duties, qualifications and competencies.  To be considered for this competition, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position.  This information will be used as part of the selection process.

Your cover letter and resume should be submitted as one document in your profile when applying for this position. Please add your cover letter to your resume and submit both documents as your resume.

 

Please review the Job Description prior to applying

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As part of the application process, you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. Please allot up to 5 minutes to fill it out after submitting your resume and cover letter as one single document.

Only applications submitted using the Online Recruitment System at www.bchousing.org/careers will be accepted

If you are passionate about what you do and want to use your expertise to engage in a meaningful and challenging work, please apply to join our team today at www.bchousing.org/careers

At BC Housing, we're committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We invite and welcome applications from women, visible minorities, Indigenous Peoples, People with Disabilities and Disabled People, persons of all sexual orientations and gender identities, and all people committed to meaningful work that makes a difference.  We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact .

We didn’t become one of BC’s Top Employers and one of Canada’s Greenest Employers without a lot of thought, care and consideration for our team and environment. Our supportive and collaborative workplace balances engaging and challenging work with personal development and wellness initiatives.

Apply Now: www.bchousing.org/careers

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